COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 97-21

April 30, 1997

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION:Chief Administrative Officers and Fiscal Officers, Business Managers and Personnel Officers
SUBJECT: Additional Bargaining Unit Contract Items for Maintenance and Service (NP-2) Employees - July 1, 1994 through June 30, 1999

  1. AUTHORITY

    The collective bargaining agreement between the State and the Connecticut Employees Union Independent concerning the Maintenance and Service (NP-2) bargaining unit for the period July 1, 1994 through June 30, 1999, was ratified by the Legislature on April 7, 1997.

  2. ARTICLE 10 TRAINING

    1. Tuition Reimbursement. Effective the contract year commencing July 1, 1994 and each contract year thereafter during the term of this contract the State will allocate for tuition reimbursement the following:

      7/1/94 7/1/95 7/1/96 7/1/97 7/1/98
      $50,000 $50,000 $50,000 $50,000 $50,000

      These funds are to be used in accordance with established policy and practice. Employees are entitled to reimbursement up to a maximum of $90/credit for undergraduate courses and $110/credit for graduate courses up to a maximum of eighteen (18) credits per contract year.

    2. Professional Development. The State will provide relevant education and training in conjunction with the Department of Education or comparable programs. The funding will be allocated as follows:

      7/1/94 7/1/95 7/1/96 7/1/97 7/1/98
      $45,000 $45,000 $45,000 $45,000 $45,000

    3. Workshops, Seminars, and Conferences. Employees will be reimbursed up to a maximum of four hundred ($400) dollars for any one attendance, with a maximum of two (2) attendances per year. The funds will be used for fees and/or travel expenses including meals and lodging. The funding will be allocated as follows:

      7/1/94 7/1/95 7/1/96 7/1/97 7/1/98
      $25,000 $25,000 $25,000 $25,000 $25,000

      Unused funds from one contract year may be carried into the following contract year, but the funds will expire on 6/30/99, except requests submitted and approved in the last six (6) months of the contract may be paid with remaining funds up to three months following expiration of the contract.

      The union will, upon request be able to interchange funds between accounts in (a) Tuition Reimbursementand (b) Professional Development.

  3. ARTICLE 41 MEALS

    Section one: Provisions remain the same. During the life of this agreement, the rates charged to employees for meals will be as follows:

    Breakfast $ .75
    Lunch $1.25
    Dinner $1.25

    Section two: Employees whose jobs require they remain on duty on a regular basis during the lunch break, will be entitled to an Employer-provided meal at no cost. This applies to first, second, and third shift employees.

    The above provisions do not apply to employees who may be eligible for meals under Article 42.

  4. ARTICLE 42 MEAL POLICY

    At all agencies possessing dining facilities, meals will be provided at no cost.

    Agencies without dining facilities, maximum meal allowances will be:

    7/13/90 7/04/97
    6:00am Breakfast $ 4.50 $ 5.50
    Noon Lunch 6.55 $ 7.50
    6:00pm Dinner $10.60 $13.00

  5. ARTICLE 43 HOUSING

    As of June 30, 1991, all rental amounts will be equal to rental value, as explained in contract section 43(a).

  6. ARTICLE 57 EMPLOYEES EXPENSES

    Section one: Mileage reimbursement is at the U.S. General Services Administration rate of thirty one (.31) cents per mile. The rate will be adjusted within thirty (30) days of readjustment by the General Services Administration.

    Section two: Reimbursement rate for business travel remains the same for the life of this agreement.

    Breakfast $ 5.00
    Lunch $ 7.00
    Dinner $16.00
    Miscellaneous $ 4.00

  7. ARTICLE 60 LICENSE FEES

    The employer will reimburse barbers, hairdressers, ferry captains and electronic technicians for the cost of a license required by the employer as a condition of employment or otherwise necessary for execution of assigned duties. Requests for reimbursement will be processed upon presentation of a validated license and proof of payment.

  8. ACCOUNTING PROCEDURES FOR TUITION REIMBURSEMENT

    Preapproved applications for Summer 1994, Fall 1994, Spring 1995, Summer 1995, Fall 1995, Spring 1996, Summer 1996, Fall 1996 and Spring 1997 Tuition Reimbursement should be, if they have not already been, forwarded to the Comptroller's Business Office.

    Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provisions. Please expect delays in reimbursements at the beginning of contract years.

  9. ACCOUNTING PROCEDURES FOR TRAVEL REIMBURSEMENT

    The following documentation must be submitted to the "Special Services Division" of the Office of the State Comptroller for approval.

    Submit an approved travel authorization and a new Employee Voucher, CO17-XP, for the new amount. Indicate on the CO-17XP, that this is a "Travel Reimbursement" from the applicable Fiscal Year. Note the year in red on the upper right hand corner.

    The processing of the "Travel Reimbursement" is contingent upon the availability of funds.

  10. PAYROLL PROCEDURES FOR MEALS AND HOUSING

    Existing payroll procedures will apply. For coding instructions, please refer to the Comptroller's Statewide Payroll System Procedures Manual as follows:

    1. Plus Maintenance- Appendix 1, Other Earnings, Page AP1.8.
    2. Rent- Appendix 2, Deductions, Page AP2.72.

  11. GENERAL

Questions may be directed as follows:

Contract Interpretation: Agency Personnel Officer; Payroll Procedures: Payroll Services Division (860)702-3463;

Remote Job Entry: Payroll Services Division, (860)702-3462;

Tuition Reimbursement: Comptroller's Business Office, (860)702-3327;

Accounts Payable Procedures: Comptroller's Accounts Payable Division, (860)702-3395;

Travel Procedures: Comptroller's Special Services Division, (860)702-3344;

Memorandum Interpretation: Policy Evaluation & Review, (860)702-3436 or (860)702-3440.

NANCY WYMAN
STATE COMPTROLLER

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