COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 97-15

April 16, 1997

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION:Chief Administrative and Fiscal Officers and Business Managers
SUBJECT: Revised Petty Cash Fund Report
  1. PURPOSE

    The purpose of this memorandum is to distribute a revised annual Petty Cash Fund Report form and a revised paragraph 2.14 of the State Accounting Manual containing instructions regarding the report.

  2. AUTHORITY

    Section 3-112 of the Connecticut General Statutes gives the Comptroller the authority to establish petty cash funds and procedures for such petty cash funds.

  3. REVISED PETTY CASH FUND REPORT

    The new items on the report are lines for both agency name and agency number and a line for the name and telephone number of an agency contact person.

    Please use this revised form for the Petty Cash Fund Report, as of April 30, 1997, which is due in the Office of the State Comptroller, Policy Evaluation and Review Division, no later than May 31, 1997.

    The revised Petty Cash Fund Report form and the revised paragraph 2.14 have been included in the latest revision (April 1997) of the State Accounting Manual.

  4. GENERAL

    Any questions concerning this memorandum may be directed to the Policy Evaluation and Review Division at (860) 702-3437.

Nancy Wyman
State Comptroller

EXHIBIT 12-4

PETTY CASH FUND REPORT

As of ______________
Agency:(1) name ________________________________ number________
Contact Person: _______________________________________
please print name and phone number
Fund:
Authorized Balance:
Actual Cash on Hand ________________
Actual Cash in Bank ________________
Receipts for Expenditures on Hand ________________
Travel and Other Advances Outstanding ________________
Total ________________(2)
I have examined this report and any attachments and certify that it is correct. I have examined the use of this petty cash fund during this past year and certify that its use has been as prescribed by the State Accounting Manual, Imprest Petty Cash Funds, except as indicated on an attachment.
Further (check one)
____________________________________ The full authorized balance is still needed.
____________________________________ $___________ is in excess of our needs and will be returned.
_______________
Signature
_______________
Title
  1. Agencies with a "consolidated" petty cash fund need send only one consolidated report, however, the portion of the fund of each sub-unit should be shown on an attached sheet.
  2. Explain any discrepancy between this total and the Authorized Balance.
Accounting Manual 12-15 APRIL 1997

2.14 Annual Report
A Petty Cash Fund Report (Exhibit 12-4) is required for each petty cash advance, regardless of fund, authorized by the State Comptroller. The report will be as of April 30 and due in the Office of the State Comptroller, Policy Evaluation and Review Division no later than May 31 of each year. Certification by the Chief Administrative Officer, Chief Fiscal Officer or comparable official is required.
(1) Agency - Enter both agency name and agency code number.
(2) Fund - Enter "General fund" or name of other fund from which the petty cash fund was established.
If there are any questions on the preparation of this report call the Policy Evaluation and Review Division at (860) 702-3440.
Accounting Manual 12-11 APRIL 1997

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