State of Connecticut Office of the State Comptroller MEMORANDUM NO. 97-15


	STATE OF CONNECTICUT
NANCY WYMAN COMPTROLLER	OFFICE OF THE STATE COMPTROLLER 55 ELM STREET HARTFORD, CONNECTICUT 06106-1775	MARK OJAKIAN DEPUTY COMPTROLLER

April 16, 1997

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION:	Chief Administrative and Fiscal Officers and Business Managers
SUBJECT:	Revised Petty Cash Fund Report

PURPOSE
The purpose of this memorandum is to distribute a revised annual Petty Cash Fund Report form and a revised paragraph 2.14 of the State Accounting Manual containing instructions regarding the report.
AUTHORITY
Section 3-112 of the Connecticut General Statutes gives the Comptroller the authority to establish petty cash funds and procedures for such petty cash funds.
REVISED PETTY CASH FUND REPORT
The new items on the report are lines for both agency name and agency number and a line for the name and telephone number of an agency contact person.
Please use this revised form for the Petty Cash Fund Report, as of April 30, 1997, which is due in the Office of the State Comptroller, Policy Evaluation and Review Division, no later than May 31, 1997.
The revised Petty Cash Fund Report form and the revised paragraph 2.14 have been included in the latest revision (April 1997) of the State Accounting Manual.
GENERAL
Any questions concerning this memorandum may be directed to the Policy Evaluation and Review Division at (860) 702-3437.

Nancy Wyman
State Comptroller

EXHIBIT 12-4

PETTY CASH FUND REPORT

As of ______________
Agency:(1) name ________________________________	number________
Contact Person: _______________________________________
please print name and phone number
Fund:
Authorized Balance:

Actual Cash on Hand	________________
Actual Cash in Bank	________________
Receipts for Expenditures on Hand	________________
Travel and Other Advances Outstanding	________________
Total	________________(2)
I have examined this report and any attachments and certify that it is correct. I have examined the use of this petty cash fund during this past year and certify that its use has been as prescribed by the State Accounting Manual, Imprest Petty Cash Funds, except as indicated on an attachment.
Further (check one)
____________________________________	The full authorized balance is still needed.
____________________________________	$___________ is in excess of our needs and will be returned.
	_______________ Signature
	_______________ Title

Agencies with a "consolidated" petty cash fund need send only one consolidated report, however, the portion of the fund of each sub-unit should be shown on an attached sheet.
Explain any discrepancy between this total and the Authorized Balance.

Accounting Manual

12-15

APRIL 1997

2.14	Annual Report
	A Petty Cash Fund Report (Exhibit 12-4) is required for each petty cash advance, regardless of fund, authorized by the State Comptroller. The report will be as of April 30 and due in the Office of the State Comptroller, Policy Evaluation and Review Division no later than May 31 of each year. Certification by the Chief Administrative Officer, Chief Fiscal Officer or comparable official is required.
	(1) Agency - Enter both agency name and agency code number.
	(2) Fund - Enter "General fund" or name of other fund from which the petty cash fund was established.
	If there are any questions on the preparation of this report call the Policy Evaluation and Review Division at (860) 702-3440.
Accounting Manual	12-11	APRIL 1997