COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 97-14

April 7, 1997

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Lump Sum Payments, General Wage Increases, Annual Increments, Hours of Work and Other Compensation Items for Maintenance and Service NP-2 Bargaining Unit Employees

  1. AUTHORITY

    The collective bargaining agreement between the State of Connecticut and the Connecticut Employees Union Independent concerning the Maintenance and Service (NP-2) bargaining unit for the period July 1, 1994 through June 30, 1999, was ratified by the Legislature on April 7, 1997.

  2. ARTICLE 20 COMPENSATION

    1. Lump Sum Bonus Payments

      A lump sum payment of $2,500 will be made to each active bargaining unit member in pay status on or before July 1, 1994. A lump sum payment of $2,000 will be made to each active bargaining unit member who started employment July 2, 1994 through June 30, 1995. A lump sum payment of $500 will be made to each active bargaining unit member who started employment July 1, 1995 through June 30, 1996. These payments will be included in the paycheck dated May 9, 1997.

      Employees who were on the payroll July 1, 1994 and who separated by retirement, layoff or transfer to a different state employee bargaining unit on or after June 30, 1996 will be eligible for prorated lump sum payments. A payment of $1,400 will be made to those on the payroll July 1, 1994 and who separated on June 30, 1996. An additional $100 per month will be paid for each additional calendar month or portion thereof to May 9, 1997. According to the contract, payment should be made on May 9, 1997.

      Separated on 6/30/96 $1,400.00
      Separated 7/1-7/31/96 $1,500.00
      Separated 8/1-8/31/96 $1,600.00
      Separated 9/1-9/30/96 $1,700.00
      Separated 10/1-10/31/96 $1,800.00
      Separated 11/1-11/30/96 $1,900.00
      Separated 12/1-12/31/96 $2,000.00
      Separated 1/1-1/31/97 $2,100.00
      Separated 2/1-2/28/97 $2,200.00
      Separated 3/1-3/31/97 $2,300.00
      Separated 4/1-4/30/97 $2,400.00
      Separated 5/1-5/9/97 $2,500.00

      Employees who are not in pay status on May 9, 1997 due to Workers' Compensation or other unpaid leave will receive a lump sum payment upon return to work. Pay status means on the payroll to include any paid leave. If an employee is unable to return to work, the employee will receive a lump sum payment at the time of separation, prorated on the basis of hours actually worked between July 1, 1994 and June 30, 1996.

      Part-time employees eligible for a lump sum payment under Section One(a) of Article 20 will receive a prorated lump sum payment calculated by multiplying a fraction (the numerator is the employee's average number of hours per work week for the previous six months and the denominator is 35 hours) times the lump sum payment for which the employee qualifies.

    2. General Wage Increases

      Effective May 10, 1996 the base annual salary for NP-2 bargaining unit employees will be increased by three (3.0%) percent. This increase is payable as follows. Prospective payment will be included in the paycheck issued May 9, 1997. Retroactive payment will be included in the paycheck issued June 20, 1997.

      Effective December 19, 1997, the base annual salary of all bargaining unit employees will be increased by one and one-half (1.5%) percent.

      Effective January 1, 1999, the base annual salary of all employees will be increased by one and one-half (1.5%) percent.

      Salary increases will be effective:

      Effective DatePercentage Increase
      5/10/96 Retroactive 3.0% of Base Salary
      12/19/971.5% of Base Salary
      1/1/99 1.5% of Base Salary

      New hires in pay groups one (1) through twelve (12) will be paid a 3% retro based on the 10% reduced pay plan and will be paid at a 10% reduced pay plan prospectively during their initial working test period.

    3. Step Adjustment in Lieu of 1995-1997 Increments

      Effective July 4, 1997 an employee who otherwise would have received an annual increment in 1995-96 and/or 1996-97 will receive a step increase prospectively for each such year.

      Effective DatePayable
      1995-1996 July 1997 (Prospective)
      1996-1997 July 1997 (Prospective)

    4. Annual Increments

      Effective with the contract year 1997-98, employees will continue to receive annual increments in accordance with existing practice. The annual increments will be delayed by five months for the 1997-98 and 1998-99 contract years and paid out in the pay periods which include December 1 or June 1 of those contract years.

      Effective DatePayable
      1997-1998 Dec 1997/June 1998 (Delayed)
      1998-1999 Dec 1998/June 1999 (Delayed)

    5. Shoe Allowance (no change)

      The safety shoe allowance will continue to be $70.00. On or about July 15 of each contract year an employee required to wear safety shoes will receive the specified payment for the purchase of such shoes. The safety shoe allowance will be extended to eligible employees who are hired after July 15, but before February 1 of any contract year. Payment will be made on or about February 15. Employees hired on or after February 1 will not be eligible for such payment for that contract year.

    6. Forty Hour Week Lump Sum Bonus

      Active employees who on July 4, 1997 were already working a forty (40) hour per week schedule will receive a one-time lump sum bonus equal to the value of the wage adjustment for the move from the 35 hour workweek to the 37 hour workweek. The lump sum bonus will be the equivalent of 130.5 hours times their base hourly rate as of July 4, 1997. The base hourly rate of July 4, 1997 will include the May 1996 three percent (3.0%) General Wage Increase and the annual increments effective July 4, 1997. This lump sum bonus should be included in the August 1, 1997 paycheck.

  3. ARTICLE 18 HOURS OF WORK, WORK SCHEDULES AND OVERTIME

    Effective on July 4, 1997, the standard workweek will be increased with appropriate pay by two and one half hours (2.5 ) to thirty-seven and one half hours (37.5) per week.

    The salary schedule will be modified to reflect the annual, daily and biweekly rates that conform to the increased workweek.

    Effective Date Workday Increase Workweek Increase
    7/4/97 One-half hour daily2.5 hours weekly

    Increases in the length of the standard workweek will not apply to part-time employees.

    The monthly accrual of vacation and sick leave will be earned on the basis of the increased length of the standard work day on a prospective basis starting August 1, 1997. The crediting of personal leave will reflect the length of the standard work day as of January 1, 1997. After July 4, 1997 the charging of time will be handled in the same manner as employed with regard to clerical, administrative and residual, and managerial employees.

    Effective
    Date
    Sick Leave
    Earned Per Month
    Vacation Time
    Earned Per Month
    8/1/97 9.375 hours 7.5 hrs under 5 yrs
    9.375 hrs 5 to 20 yrs
    12.5 hrs over 20 yrs

    Section 18(c)

    Temporary Night Shift Differential (DOT only)

    A shift premium of $2.00 per hour will be paid in lieu of any other shift or weekend differential to employees who are assigned to such temporary shifts for all such hours worked or on paid leave. This premium will also be paid for any eligible overtime hours worked on such established shifts, but the premium itself will not be paid at the one and one-half rate.

  4. ARTICLE 23 SHIFT AND SALARY DIFFERENTIALS (no change)

    1. Shift Differential

      The shift differential will be sixty-five ($.65) cents per hour.

    2. Weekend Differential

      The weekend differential will be forty ($.40) cents per hour.

    3. Differential for Supervising or Training Inmates

      Employees, other than those employed by the Department of Transportation, who are required to supervise or train inmates and such is not a function within their job specification, will be paid a differential of sixty ($.60) cents per hour for each hour actually worked in such assignment.

    4. Freezer Storage

      The extra compensation for employees who work in freezer storage areas will be sixty ($.60) cents per hour.

    5. Fire and Crash Standby

      The extra compensation paid to DOT employees with fire and crash standby assignments at airports will be seventy ($.70) cents per hour.

  5. ARTICLE 27 PERMANENT PART-TIME EMPLOYEES (no change)

    Section Two(g)

    Permanent part-time less than twenty (20) hours per week employees required to wear safety shoes will receive fifty-five ($55.00) dollars for the purchase of such shoes at the time of hire and bi-annually thereafter on or about July 15.

  6. ARTICLE 53 SNOW AND ICE PREMIUM PAY

    Effective July 4, 1997 employees designated as having a snow and ice control or removal assignment will be paid a premium of $1.40 per hour for each hour actually worked on snow and ice control or removal, other than during the regular shift schedule.

  7. RETROACTIVE PAYMENTS

    For the pay period 5/23-6/5/97, check date 6/20/97, agency staff must calculate and process the following payment manually.

    Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

    1. Retroactive Bi-Weekly Salary Increases
      (effective 5/10/96)

      Salary IncreasesPeriod Covered
      3.0% of base salary 5/10/96-4/10/97

      (See also page 3, Section II.B. regarding the reduced pay plan for salary groups one through twelve.)

  8. SCHEDULED PAYMENT DATES

    1. Lump Sum Payments (See Section II.A.)

      Agencies must process these lump sum payments manually.

      Pay Period Check Date
      4/11/97-4/24/97 5/9/97

    2. Bi-Weekly Salary Payments (See Section II.B.)

      General Wage Increase Pay Period Check Date
      3.0% of Base Salary 4/11/97-4/24/97 5/9/97
      1.5% of Base Salary 12/19/97-1/1/98 1/16/98
      1.5% of Base Salary 1/1/99-1/14/99 1/29/99

    3. Step Adjustment in Lieu of 1995-1997 Increments
      (See Section II.C.)

      Effective Date Pay Period Check Date
      July 1997 7/4/97-7/17/978/1/97

    4. Annual Increments (See Section II.D.)

      Effective Date Pay Period Check Date
      7/97 delayed to 12/97 11/21/97-12/4/97 12/19/97
      1/98 delayed to 6/98 5/22/98-6/4/98 6/19/98
      7/98 delayed to 12/98 11/20/98-12/3/98 12/18/98
      1/99 delayed to 6/99 5/21/99-6/3/99 6/18/99

    5. Shoe Allowance (See Sections II.E. and V.)

      Effective Date Pay Period Check Date
      July 1997 7/4/97-7/17/97 8/1/97
      July 1998 7/3/98-7/16/98 7/31/98

      For eligible employees hired after July 1 but before February 1:

      Effective Date Pay Period Check Date
      February 1998 2/13/98-2/26/98 3/13/98
      February 1999 2/12/99-2/25/99 3/12/99

    6. Forty Hour Week Lump Sum Bonus (See Section II.F.)

      Effective Date Pay Period Check Date
      7/4/97 7/4/97-7/17/97 8/1/97

  9. PAYROLL PROCEDURES

    1. Changes to Hours of Standard Workweek

      1. Agencies with Automated Personnel System (APS) Interface

        The new pay plan will be implemented centrally with the new standard workweek.

        Agency payroll staff must ensure that the employee's master file (hours worked and rate of pay) is properly coded.

        APS will provide employee's new bi-weekly salary. For those employees currently on the 70 hour bi-weekly pay plan, the Comptroller's Office will adjust the employee's hours to reflect the new hours as 75 as part of the interface processing.

      2. Agencies Not Participating in APS Interface

        For the pay period July 4 through July 17, 1997 (check date August 1, 1997) the hours worked must be manually input on Screen 160. Change Normal Hours to 75 and Normal Salary to the salary from the new pay plan issued by the Department of Administrative Services.

        Entering New Hours on Bi-Weekly Payroll

      1. On-Line: Screen 160; Change Hours and Salary.

      2. Remote Job Entry: RA/NA Transaction; Same as above.

    2. Payment of Lump Sums

      1. On-Line: Screen 381-382; R1; Amount; D/OE Code 18.

      2. Remote Job Entry: ZT Transaction; Same as above.

    3. General Wage Increase

      1. Agencies with Automated Personnel System (APS) Interface

        The new pay plan, hourly rate and new biweekly salary will be implemented centrally at the proper time.

      2. Agencies Not Participating in APS Interface

        Change the employee's hourly rate, biweekly salary and pay plan.

      Entering New Salary Amounts on Bi-Weekly Payroll

      1. On-Line: Screen 160; Change Rate and Salary.

      2. Remote Job Entry: RA/NA Transaction; Same as above.

    4. Payment of Retroactive Salary Increases

      1. On-Line: Screen 381-382; R1; Amount; D/OE Code 10.

      2. Remote Job Entry: ZT Transaction; Same as above.

    5. Annual Increments

      1. Agencies with Automated Personnel System (APS) Interfaces

        Annual increments will be entered centrally at the proper time as shown in Section VIII. C.

      2. Agencies Not Participating in APS Interface

        Annual increments should be processed at the proper time as shown in section VIII. C. Change the employee's Hourly Rate and Biweekly Salary on Screen 160. Change the employee's Salary Step on Screen 161.

    6. Payment of Shoe Allowance

      1. On-Line: Screen 381-382; R1; Amount; D/OE Code 1E.

      2. Remote Job Entry: ZT Transaction; Same as above.

    7. Shift Differential

      1. On-Line: Screen 381-382; R1; Amount (Shift Differential Rate); Hours; D/OE 11; Major/Minor 108

      2. Remote Job Entry: ZT Transaction; Same as above.

  10. GENERAL

    Questions may be directed as follows:

    Salary Schedules: DAS Personnel Division,
    (860) 566-8275;

    Contract Interpretation: Agency Personnel Officer

    Payroll Procedures: Payroll Services Division,
    (860) 702-3463;

    Remote Job Entry: Payroll Services Division,
    (860) 702-3462;

    Memorandum Interpretation: Policy Evaluation & Review,
    (860) 702-3436.

NANCY WYMAN
STATE COMPTROLLER

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