COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

March 29, 1996

To:
Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers -- Departments as Indicated.
From:
Nancy Wyman, State Comptroller
Office of the State Comptroller
55 Elm Street Hartford, Connecticut 06106
Subject:
Salary Increases and Rate Changes - For P-3B Education Professionals Bargaining Unit
  1. AUTHORITY

    The collective bargaining agreement between the State of Connecticut and Education Professionals (P-3b) bargaining unit for the period July 1, 1993 - June 30, 1997 which was ratified by the Legislature on March 10, 1996.

  2. ARTICLE 18 - HOURS OF WORK (No change from previous contract.)

    Subject to approval by the Director of Personnel and Labor Relations and the Office of Policy and Management, an agency head or his/her designee may establish forty (40) hour work schedules for certain positions or assignments. Any affected employee will be provided at least three (3) weeks notice of the schedule change and will be compensated and earn leave credits based on the forty hour workweek.

  3. ARTICLE 19 - COMPENSATION
    1. Bi-Weekly Salary Increases

      The following percentage increases in the base salary of all employees have been approved.

      Effective Date Percentage Increase
      7/01/93 0% of Base Salary
      7/01/94 0% of Base Salary
      7/01/95

      3% of Base Salary Retroactive

      7/01/96 3% of Base Salary
    2. Longevity
      1. Employees will continue to be eligible for longevity payments for the life of the contract.
      2. Employees on the State School Instructor Pay Plan will have changes in their rates effective as soon as the employee is placed on a higher plan resulting from the OJE/SCOPE agreement. (i.e. 10/1/95 or 4/1/96)
    3. $500 Lump Sum Payment (No change from previous contract.)

      A lump sum payment of $500.00 will be paid to: State School Teachers (12 month) and Pupil Services Specialists (12 month). To be eligible the individual must have been employed as of July 1, 1996 and remained employed through October 1, 1996. Correction Department Vocational Instructors (12 month) are also eligible for this payment.

    4. Annual Increments
      1. Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice.
      2. Annual Increments will be entered centrally for the pay period 3/15 - 3/2/96 (check date April 12, 1996, for agencies on the automated CSEIS and APS interface at the proper time.
      3. All other agencies must manually adjust their employees' masterfile record with the correct bi- weekly salary amount and rate of pay.
      4. Agencies all must calculate the retroactive payments see section XII-B for payroll instructions.
      Effective Date Pay Period Check Date
      July 1994, January 1995,& July 1995, January 1996 3/15/96-3/28/96 4/12/96
      July 1996 6/21/96-7/4/96 7/19/96
      January 1997 12/20/96-1/2/97 1/17/97
    5. Pay Differential (no change from previous contract)

      State School Instructors and Teachers, Correctional Recreation Supervisors and Correction Department Vocational Instructors are eligible.

      Differential Hourly Rate
      Night Shift $ .65/hr.
      Weekend .40/hr.
    6. Annual Skill Premium (EMT's)

      Effective October 1, 1994, Emergency Medical Technicians who are regularly assigned E.M.T. duties are eligible to receive a $400 stipend on or about October 1 of each contract year.

  4. ARTICLE 24 - TUITION REIMBURSEMENT
    1. Tuition Reimbursement

      Effective with the 1995-96 contract year and the contract year thereafter, the State will allocate to Tuition Reimbursement the following:

      1994/1995 1995/1996 1996/1997
      -0- $65,000 $75,000

      Applications for tuition reimbursement for Summer 1994, Fall 1994 and Spring 1995 will be returned to the forwarding agencies with the understanding there are no funds available. (If the prior contract funds have been depleted.)

      Applications for tuition reimbursement for Summer 1995, and Fall 1995 should, if not already paid be forwarded to the Comptroller's Business Office. P-3B M Payments will be made once funding is available.

      Unspent funds carry over to next fiscal year but will expire at the end of the contract. Applications submitted within the final six (6) months may be paid with available funds up to three (3) months following expiration of the contract.

    2. Section Two (a). Maximum reimbursement for undergraduate courses will be $90 per credit, and $110 per credit for graduate courses. (No change from previous contract.)
  5. ARTICLE 25 - PROFESSIONAL CONFERENCE AND WORKSHOP FUND

    Effective with the 1995-96 contract year and the contract year thereafter, the State will allocate to the Conference Fund the following:

    1994/1995 1995/1996 1996/1997
    -0- $30,000 $40,000

    Unspent funds from one fiscal year will carry over into the next fiscal year. The conference fund will expire at expiration of the contract.

  6. ARTICLE 28 - TRAVEL REIMBURSEMENT
    1. Meal Reimbursement

      The meal reimbursement for the period July 1, 1993 through June 30, 1994 remains the same. The meal reimbursement is increased effective July 1, 1994 as follows:

      Effective Date
      July 1, 1993 July 1, 1994
      Breakfast $ 5.00 $ 6.00
      Lunch 7.00 8.00
      Dinner 16.00 18.00

      Employees may apply for retro reimbursement for the difference in rate back to July 1, 1994 for meals. See section XII-D for procedures.

      If the original claim for reimbursement was paid from 9916 funds (professional conference and workshop funds), retro claims for the difference must be processed from the same funds, and will be paid only if there is money in these funds for the specific time frame.

    2. Personal Vehicle (Change in daily rate.)

      Employees required to utilize a personal vehicle for State business for 50% of the assigned monthly work days (which must be at least 9 work days) will be paid a daily auto usage fee of $4.00 for each day of required usage, in addition to mileage reimbursement. Effective July 1, 1995, the daily auto usage fee will be $4.25.

      An employee may apply for a retroactive reimbursement back to July 1, 1995 for the auto usage fee. See Section XII-E for procedures.

  7. ARTICLE 55 - MISCELLANEOUS

    Meals and Housing: The agreement provides for increases in rates charged to employees for meals and housing as follows:

    1. Meals: The rates charged to employees for meals served at institutions with dining facilities will be:
      07/01/93 07/01/94
      Breakfast $ 2.00 $ 3.00
      Lunch 3.50 5.00
      Dinner 3.50 5.00

      Please implement the increased rates for meals in the usual manner.

    2. Housing: Effective the first full pay period following July 1, 1994 and July 1, 1995, the amount charged to employees occupying State-owned housing will be increased by one-half (1/2) of the total difference between the June 30, 1994 rental payment and the fair market rental value.

      The maximum amount of each of the increases specified above will be $60 per pay period. This limit will expire on 6/15/96. On that date the amounts charged to all employees will be equal to the fair market rental values. Refer to Section XII-G of this memorandum to effect these changes.

  8. QUALITY OF WORKLIFE FUND

    Effective with the 1995-96 contract year and the contract year thereafter, the State will allocate to the Quality of Worklife Fund the following:

    1994/1995 1995/1996 1996/1997
    -0- $50,000 $60,000

    Unspent funds will carry forward into the next contract year and be added to that year's allocation.

  9. MEMORANDUM OF AGREEMENT - DEPARTMENT OF CORRECTIONS MEAL MONEY

    Section One. Presently this agreement is only applicable and effective in the following correctional facilities:

    1. Manson Youth Institution
    2. Cheshire Correction Center
    3. Sommers Correction Institution
    4. New Haven Correction Center
    5. Hartford Correction Center
    6. Brooklyn Correction Center
    7. J.B. Gates
    8. Niantic Correction Center
    9. Morgan Detention Center
    10. Union Avenue Detention Center

    This agreement will also be applicable in other correctional facilities, where employees have chosen the meal allowance upon Legislative Approval.

  10. SCHEDULED RETROACTIVE PAYMENTS
    1. Bi-weekly Salary (General Wage) and Annual Increments (AI) Increases

      For the pay period 3/15-3/28/96, check date 4/12/96, agency staff must calculate and process the following retroactive payments manually. Checks dated April 12, 1996 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

      Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax, annualized, social security tax, retirement contributions, and garnishments (if applicable).

      Effective Date Period Covered
      July 1994 AI 6/24/94-6/22/95
      January 1995 AI 12/23/94-12/21/95
      July 1995 AI 6/23/95-3/28/96
      7/01/95 General Wage 7/01/95-3/28/96
      January 1996 AI 12/22/95-3/28/96

      General Wage Increase (GWI) and Annual Increments (AI) adjustments will be entered centrally for agencies on the automated CSEIS and APS interface at the proper time.

      For Other Agencies

      All other agencies must manually adjust their employees' masterfile record with correct bi-weekly salary amount and rate of pay.

      Effective Date Period Covered
      7/1/95 (GWI & AI) 3/15-3/28/96
      1/1/96 (AI) 3/15-3/28/96

      Checks dated April 12, 1996 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

    2. $500. Lump Sum
      Effective Date Pay Period Check Date
      10/1/93 3/15-3/28/96 4/12/96
      10/1/94 3/15-3/28/96 4/12/96
      10/1/95 3/15-3/28/96 4/12/96

      Agencies should have already paid the above lump sum payments. If these payments were not paid, agencies are to process the payments during the pay period 3/15-3/28/96, check date 4/12/96.

    3. $400 EMT Stipends
      Effective Date Pay Period Check Date
      10/1/94 3/15-3/28/96 4/12/96
      10/1/95 3/15-3/28/96 4/12/96

      Agencies may have already paid the above stipend(s). If this stipend has not been paid, agencies are to process the payment(s) during the pay period 3/15-3/28/96, check date 4/12/96.

    4. Meal Reimbursement

      Employees may apply for a retroactive reimbursement. See procedures as outlined under section XII-D of this memorandum.

    5. Auto Usage Fees

      Employees may apply for the retroactive increase per day of 25 cents from 7/1/95 - 3/08/96. See procedures as outlined under section XII-E of this memorandum.

    6. Housing Payments
      Effective Date Pay Period Check Date
      July 1, 1994 3/15-3/28/96 4/12/96
      July 1, 1995 3/15-3/28/96 4/12/96

      For payroll instructions refer to section XII-G.

      Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

  11. SCHEDULED PAYMENT DATES
    1. Bi-Weekly Salary Payments
      General Wage Increase Pay Period Check Date
      3% of Base Salary 06/21/96-07/04/96 07/19/96

      This increase effective July 1, 1996, will be made splitting the pay period.

      The wages earned for the period June 21, 1996 through June 30, 1996 should be paid at the old rate effective July 1, 1995.

      The wages earned for the period July 1, 1996 through July 4, 1996 should be paid at the new rate, effective July 1, 1996.

    2. Lump Sum Payments
      1. $500 Lump Sum Payment
        Effective Date Pay Period Check Date
        October 1, 1996 9/27-10/10/96 10/25/96
      2. $400 EMT Stipend
        Effective Date Pay Period Check Date
        October 1, 1996 9/27-10/10/96 10/25/96
  12. PAYROLL AND ACCOUNTS PAYABLE PROCEDURES
    1. Entering New Salary Amounts on Bi-Weekly Payroll
      1. Forms: Form 1001; Change Rate and Salary.
      2. On-Line: Screen 160; Same as above.
      3. Remote Job Entry: RA/NA Transaction; Same as above.
    2. Payment of Retroactive Salary Increases and Retroactive Annual Increments
      1. Forms: Form 1004; R1; Amount; D/OE Code 10.
      2. On-Line: Screen 381-382; Same as above.
      3. Remote Job Entry: ZT Transaction; Same as above
    3. Payment of $500 Lump Sum and $ 400 EMT - Retroactive Lump Sum(s):
      1. Forms: Form 1004; R1; Amount; D/OE Code 10.
      2. On-Line: Screen 381-382; Same as above.
      3. Remote Job Entry: ZT Transaction; Same as above.

      - Payment of Lump Sum(s):

      1. Forms: Form 1004; R1; Amount; D/OE Code 18
      2. On-Line: Screen 381-382; Same as above.
      3. Remote Job Entry: ZT Transaction; Same as above.
    4. Payment of Retroactive Meal Reimbursements

      A new Employee Voucher, CO-17XP, must be completed for the retroactive amount. Indicate on the CO 17XP, this is a "TRAVEL REIMBURSEMENT RETROACTIVE ADJUSTMENT."

      Attach copies of the original Travel Authorization (TA), and also the previously paid CO-17XP. On the copy please add an "R" to the original TA# to signify "Retro".

    5. Payment of Auto Usage Fees
      1. Forms: Form; CO-1004; R1; Amount; D/OE 1L; Major/Minor if 01-2x (Refer to Comptroller's Memorandum 91-48a, for details).
      2. On Line: Screen 381-382; same as above.
      3. Remote Job Entry: ZT transaction; same as above.
    6. Payment of Tuition Reimbursement and Conference Funds

      Submit all pre-approved Summer and Fall 1995 payment lists for fiscal year 1995-96 to the Comptroller's Business Office.

      1. Complete the Employee Voucher Form, CO-17XP.
      2. Attach a copy of the Application for Tuition Reimbursement, PERT-1; a copy of the paid tuition bill and a copy of grades for courses taken.

        Tuition reimbursement requests without proper backup documentation will be returned.

    7. Housing Payments

      Existing payroll procedures will apply. Please refer to the Department of Administrative Services, Personnel Memorandum. For coding instructions, please refer to the Comptroller's Statewide Payroll System Procedures Manual as follows:

      1. Plus Maintenance - Appendix 1, Other Earnings, Page AP1.8; D\OE - 01 or
      2. Rent - Appendix 2, Deductions, Page AP2.72. D\OE - 90.
  13. GENERAL

    Payroll staff should check with their Agency Personnel Officer to ascertain other possible wage increases. The Department of Administrative Services (DAS), Personnel Division, will be distributing revised salary schedules. Questions may be directed as follows:

    Salary Schedules: DAS Personnel Division, 566-3236.

    Payroll Procedures: Office of the State Comptroller Payroll Services Division, 566-5428.

    Memorandum Interpretation: Office of the State Comptroller Policy Evaluation & Review Division, 566-4265.

    Tuition, Training, & Conference Funds:

    Office of the State Comptroller, Business Office, 566-3689.

NANCY WYMAN
STATE COMPTROLLER

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