COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-25

May 9, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business
Managers, and Payroll and Personnel Officers
Subject: Bi-Weekly Salary Increases, Lump Sum Payments,
Annual Increments, Hours of Work, Tuition
Reimbursement for Social and Human Services (P-2)
Bargaining Unit Employees
  1. AUTHORITY

    The collective bargaining agreement between the State of Connecticut and the Social and Human
    Services (P-2) bargaining unit for the period July 1, 1994 through June 30, 1999, which was ratified by the Legislature on April 26, 1996.

  2. ARTICLE 17 - HOURS OF WORK Section One. (a)
    Effective June 7, 1996, the standard workweek will be increased by one hour and fifteen minutes (1:15) per week. Effective June 21, 1996, the standard workweek will be increased by one hour and fifteen minutes (1:15) per week. Effective the payroll periods that include July 1, 1997, and July 1, 1998, the standard workweek will be increased by an additional one hour and fifteen minutes (1:15) each year until the standard workweek reaches forty (40) hours per week.

    The monthly accrual of vacation and sick leave will be earned on the basis of the increased length of the standard workday starting with the first full calendar month after each increase. For the increase in the standard workweek effective June 7, 1996 and June 21, 1996, accruals would be adjusted beginning with accruals earned in July 1996.

    The crediting of personal leave will reflect the length of the standard workday as of January 1 of each calendar year.

  3. ARTICLE 31 - COMPENSATION
    1. The salary schedule will be adjusted to reflect annual, daily and biweekly rates that conform to the work schedule changes as set forth in Article 17 and the salary rates of full-time employees will be adjusted accordingly.

    2. Bi-weekly Salary Increases

      Additionally, the following increases will be effective:

    IncreaseEffective Date
    2.0% of Base SalaryDecember 20, 1996
    2.0% of Base SalaryDecember 19, 1997
    2.0% of Base SalaryJanuary 1, 1999
    1. Lump Sum Payment

      A 2.5 percent lump sum payment will be paid to those employees with established July anniversary dates who were at maximum (step 7) on June 30, 1994, and were on the payroll as of that date, who were ineligible for the July 1994 payment.

    2. Annual Increments

      1. Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice, except as noted in (2 and 3) below.

      2. There will be no payment of the annual increment for the contract year 1994-95.

      3. The annual increment payment will be delayed by three months for the 1995-96 contract year and paid accordingly in the pay periods which include October 1, 1995 or April 1, 1996. The annual increment will be delayed by five months for the 1996-97, 1997-98 and 1998-99 contract years and paid accordingly in the pay periods which include December 1 or June 1 of those contract years.

      4. Annual increments will be entered centrally for the pay period May 10 through May 23, 1996 (check date June 7, 1996) for agencies on the automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) interface at the proper time.

    3. Pay Differential (no change from previous contract)
    Article 31DifferentialHourly Rate
    Section 4Night Shift.65
    Section 5Weekend.40
  4. ARTICLE 38 - UNIFORMS AND EQUIPMENT (no change)

    During the life of the agreement, the State will not increase the cost to employees for uniforms and equipment.

  5. ARTICLE 39 - TRAVEL REIMBURSEMENTS (no change)

    The maximum meal reimbursement rates will be as follows:

    Breakfast$ 5.50
    Lunch8.00
    Dinner17.00
  6. ARTICLE 45 - TUITION REIMBURSEMENT

    Section Two. Tuition Reimbursement Effective with the 1995-96 contract year and each contract year thereafter during the term of this contract, the State will allocate for tuition reimbursement the following:

    July 1, 1995 July 1, 1996 July 1, 1997 July 1, 1998
    $133,000 $133,000$133,000$133,000

    These funds may be used in accordance with established policy and practice.

    Unexpended funds from one fiscal year will carry over into the following fiscal year. The tuition reimbursement fund will expire June 30, 1999.

    A supplemental amount of $45,750 will be appropriated for tuition reimbursement in each contract year beginning with the 1995-96 contract year. The supplemental amount will expire on June 30, 1999 and will not be added to the base amount of $133,000.

    Applications for tuition reimbursement for Summer 1994, Fall 1994 and Spring 1995 will be returned to the forwarding agencies with the understanding that there are no funds available.

    Applications for tuition reimbursement for Summer 1995 and Fall 1995 should be, if they have not already been, forwarded to the Comptroller's Business Office. Payments will be made once funding is available.

  7. ARTICLE 46 - CONFERENCE AND WORKSHOP FUNDS

    Effective with the 1995-96 contract year and each contract year thereafter during the term of this contract, the State will allocate for attendance by P-2 employees at professional seminars, workshops or conferences the following:

    July 1, 1995 July 1, 1996 July 1, 1997 July 1, 1998
    $50,000 $50,000$50,000$50,000

    Each employee with more than six months of service will be entitled to a maximum of $400 reimbursement per year toward the cost of fees, travel, food and lodging related to attendance at such events.

    Funds not reserved for seminars, workshops or conferences by March 1 of each year may be transferred to the P-2 tuition reimbursement program upon request of the Union.

    Funds committed for workshops/conferences in one fiscal year will carry over to the next fiscal year.

  8. SCHEDULED PAYMENT DATES

     

    1. Lump Sum Payment (Maximum Step)

      Include in the pay period May 10 through May 23, 1996 (check date June 7, 1996) the following lump sum payment:

      Employees with established July anniversary dates who were at the maximum step (step 7) of the salary schedule on June 30, 1994, who were ineligible for the July 1994 payment, are now entitled to receive a 2.5 percent lump sum payment.

      Lump sum payments are subject to mandatory deductions; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

    2. Revised Bi-Weekly Salary Payments
    Salary Increases Pay PeriodCheck Date
    2.0% of Base Salary12/20/96-1/2/971/17/97
    2.0% of Base Salary12/19/97-1/1/981/16/98
    2.0% of Base Salary1/1/99-1/14/991/29/99
    1. Retroactive Annual Increments

      For the pay period May 10 through May 23, 1996 (check date June 7, 1996) agency staff must calculate and process the following retroactive payments manually. Checks dated June 7, 1996 should reflect updated additional compensation, e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

      Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

    Effective DatePeriod Covered
    October 1995 9/29/95-5/09/96
    April 19963/29/96-5/09/96
    1. Annual Increments

      Annual increments will be entered centrally for agencies on the automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) interface at the proper time as follows:

    Effective DatePay Period Check Date
    December 199611/22/96-12/5/9612/20/96
    June 19975/23/97-6/5/976/20/97
    December 199711/21/97-12/4/9712/19/97
    June 19985/22/98-6/4/986/19/98
    December 199811/20/98-12/3/9812/18/98
    June 19995/21/99-6/3/996/18/99
    All Other Agencies

    All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

  9. PAYROLL AND ACCOUNTS PAYABLE PROCEDURES

    1. Changes to Hours of Standard Work Week

      1. Agencies with Automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) Interfaces

        New pay plans will be implemented centrally with the new standard workweek.

        Agency payroll staff must ensure that the employee's master file (hours worked and rate of pay) is properly coded.

        CSEIS and APS will provide employee's hourly rate and new bi-weekly salary. For those employees currently on the 70 hour bi-weekly pay plan, the Comptroller's Office will adjust the employees' hours to reflect their new hours as 72.5 as part of the interface processing.

      2. All Other Agencies

        For the pay period June 7 through June 20, 1996 (check date July 5, 1996) the hours worked must be manually input on Screen 160. Change Normal Hours to 72.50 and Normal Salary to the salary from the new pay plan issued by the Department of Administrative Services. For each subsequent change in bi-weekly hours this adjustment must be made to reflect the new base hours and bi-weekly salary as follows as:


      Pay Period

      Check Date
      New Standard
      Workweek
      6/21/96-7/4/967/19/9675
      6/20/97-7/3/977/18/9777.5
      6/19/98-7/2/987/17/9880

      Entering New Hours on Bi-weekly Payroll

      1. Forms: Form 1001; Change hours and salary.

      2. On-Line: Screen 160; Same as above.

      3. Remote Job Entry: RA/NA Transaction; Same as above.

    2. Entering New Salary Amounts on Bi-Weekly Payroll

      1. Forms: Form 1001; Change Rate and Salary

      2. On-Line: Screen 160; Same as above.

      3. Remote Job Entry: RA/NA Transaction; Same as above.

    3. Payment of Lump Sum (Maximum Step)

      1. Forms: Form 1004; R1; Amount; D/OE Code 21.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

    4. Payment of Retroactive Annual Increments

      Agency payroll staff must calculate and enter the retroactive amounts due as follows:

      1. Forms: Form 1004; R1; Amount; D/OE Code 10.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

    5. Tuition Reimbursements

      1. Payments for the 1995-96 fiscal year:

        Submit all pre-approved tuition reimbursement requests to the Comptroller's Business Office as follows:

        1. Complete the Employee Voucher Form, CO-17XP.

        2. Attach a copy of the Application for Tuition Reimbursement, PERT-1, a copy of grades for courses taken.

          Tuition reimbursement requests without proper backup documentation will be returned.

    Please Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.

  10. GENERAL

    Revised salary schedules will be distributed by the DAS-Personnel and Labor Relations Division.

    Questions may be directed as follows:

    Payroll Procedures: Payroll Services, (860) 566-5428

    Remote Job Entry: Payroll Services, (860) 566-3214

    Contract Interpretation: Agency Personnel Officers

    Tuition and Professional Development: (860) 566-3689

    Memorandum Interpretation: Policy Evaluation and Review, (860) 566-4265

NANCY WYMAN
STATE COMPTROLLER

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