|STATE OF CONNECTICUT|
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 96-25
May 9, 1996
TO THE HEADS OF ALL STATE AGENCIES
|Attention:|| Chief Administrative and Fiscal Officers, Business|
Managers, and Payroll and Personnel Officers
|Subject:|| Bi-Weekly Salary Increases, Lump Sum Payments,|
Annual Increments, Hours of Work, Tuition
Reimbursement for Social and Human Services (P-2)
Bargaining Unit Employees
The collective bargaining agreement between the State of
Connecticut and the Social and Human
Services (P-2) bargaining unit for the period July 1, 1994 through June 30, 1999, which was ratified by the Legislature on April 26, 1996.
The monthly accrual of vacation and sick leave will be earned on the basis of the increased length of the standard workday starting with the first full calendar month after each increase. For the increase in the standard workweek effective June 7, 1996 and June 21, 1996, accruals would be adjusted beginning with accruals earned in July 1996.
The crediting of personal leave will reflect the length of the standard workday as of January 1 of each calendar year.
Additionally, the following increases will be effective:
|2.0% of Base Salary||December 20, 1996|
|2.0% of Base Salary||December 19, 1997|
|2.0% of Base Salary||January 1, 1999|
A 2.5 percent lump sum payment will be paid to those employees with established July anniversary dates who were at maximum (step 7) on June 30, 1994, and were on the payroll as of that date, who were ineligible for the July 1994 payment.
|Article 31||Differential||Hourly Rate|
|Section 4||Night Shift||.65|
During the life of the agreement, the State will not increase the cost to employees for uniforms and equipment.
The maximum meal reimbursement rates will be as follows:
Section Two. Tuition Reimbursement Effective with the 1995-96 contract year and each contract year thereafter during the term of this contract, the State will allocate for tuition reimbursement the following:
|July 1, 1995||July 1, 1996||July 1, 1997||July 1, 1998|
These funds may be used in accordance with established policy and practice.
Unexpended funds from one fiscal year will carry over into the following fiscal year. The tuition reimbursement fund will expire June 30, 1999.
A supplemental amount of $45,750 will be appropriated for tuition reimbursement in each contract year beginning with the 1995-96 contract year. The supplemental amount will expire on June 30, 1999 and will not be added to the base amount of $133,000.
Applications for tuition reimbursement for Summer 1994, Fall 1994 and Spring 1995 will be returned to the forwarding agencies with the understanding that there are no funds available.
Applications for tuition reimbursement for Summer 1995 and Fall 1995 should be, if they have not already been, forwarded to the Comptroller's Business Office. Payments will be made once funding is available.
Effective with the 1995-96 contract year and each contract
year thereafter during the term of this contract, the State
will allocate for attendance by P-2 employees at
professional seminars, workshops or conferences the
|July 1, 1995||July 1, 1996||July 1, 1997||July 1, 1998|
Each employee with more than six months of service will be entitled to a maximum of $400 reimbursement per year toward the cost of fees, travel, food and lodging related to attendance at such events.
Funds not reserved for seminars, workshops or conferences by March 1 of each year may be transferred to the P-2 tuition reimbursement program upon request of the Union.
Funds committed for workshops/conferences in one fiscal year will carry over to the next fiscal year.
Include in the pay period May 10 through May 23, 1996 (check date June 7, 1996) the following lump sum payment:
Employees with established July anniversary dates who were at the maximum step (step 7) of the salary schedule on June 30, 1994, who were ineligible for the July 1994 payment, are now entitled to receive a 2.5 percent lump sum payment.
Lump sum payments are subject to mandatory deductions; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
|Salary Increases||Pay Period||Check Date|
|2.0% of Base Salary||12/20/96-1/2/97||1/17/97|
|2.0% of Base Salary||12/19/97-1/1/98||1/16/98|
|2.0% of Base Salary||1/1/99-1/14/99||1/29/99|
For the pay period May 10 through May 23, 1996 (check date June 7, 1996) agency staff must calculate and process the following retroactive payments manually. Checks dated June 7, 1996 should reflect updated additional compensation, e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.
Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
|Effective Date||Period Covered|
Annual increments will be entered centrally for agencies on the automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) interface at the proper time as follows:
|Effective Date||Pay Period||Check Date|
All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.
New pay plans will be implemented centrally with the new standard workweek.
Agency payroll staff must ensure that the employee's master file (hours worked and rate of pay) is properly coded.
CSEIS and APS will provide employee's hourly rate and new bi-weekly salary. For those employees currently on the 70 hour bi-weekly pay plan, the Comptroller's Office will adjust the employees' hours to reflect their new hours as 72.5 as part of the interface processing.
For the pay period June 7 through June 20, 1996 (check date July 5, 1996) the hours worked must be manually input on Screen 160. Change Normal Hours to 72.50 and Normal Salary to the salary from the new pay plan issued by the Department of Administrative Services. For each subsequent change in bi-weekly hours this adjustment must be made to reflect the new base hours and bi-weekly salary as follows as:
Entering New Hours on Bi-weekly Payroll
Agency payroll staff must calculate and enter the retroactive amounts due as follows:
Submit all pre-approved tuition reimbursement requests to the Comptroller's Business Office as follows:
Tuition reimbursement requests without proper backup documentation will be returned.
Revised salary schedules will be distributed by the DAS-Personnel and Labor Relations Division.
Questions may be directed as follows:
Payroll Procedures: Payroll Services, (860) 566-5428
Remote Job Entry: Payroll Services, (860) 566-3214
Contract Interpretation: Agency Personnel Officers
Tuition and Professional Development: (860) 566-3689
Memorandum Interpretation: Policy Evaluation and Review, (860) 566-4265
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