COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 96-13

March 22, 1996

TO THE HEADS OF ALL STATE AGENCIES

Attention:Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Bi-weekly Salary Increases, Lump Sum Payments and Annual Increments, for Engineering and Scientific (P-4) Bargaining Unit Employees
  1. AUTHORITY

    The collective bargaining agreement between the State of Connecticut and the Engineering and Scientific (P-4) bargaining unit, for the period July 1, 1994 through June 30, 1997, whi9ch was approved by Legislature on March 8, 1996.

  2. ARTICLE 19 - COMPENSATION

    1. Bi-weekly salary increases will be effective:
Effective Date Percentage Increase
7/01/940% of Base Salary
7/01/95 Retroactive 3% of Base Salary
7/01/963% of Base Salary
  1. Annual Increments

  1. Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice, or as follows:
Effective Date Payable
1994-1995 Retroactive July 1994/Jan 1995
1995-1996 Retroactive Oct 1995/April 1996
1996-1997 July 1996/Jan 1997
  1. Annual Increments will be entered centrally for the pay period 3/15 - 3/28/96 (check date April 12, 1996), for agencies on the automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) interface at the proper time.

  2. All other agencies must manually adjust their employees' masterfile record with the correct bi- weekly salary amount and rate of pay.
  1. Lump Sum Payment for Maximum Step Employees

    Employees at the maximum step of the salary schedule as of the annual increment effective dates will receive a 2.5 percent lump sum payment when the annual increment would have applied. The lump sum program continues uncapped.

  1. ARTICLE 21 - TRAVEL

    Employees required to travel on official State business will be reimbursed for lodging, mileage and/or meals in accordance with Standard State Travel Regulations.

    Construction personnel in the Department of Transportation (DOT) or Department of Public Works (DPW) who are presently assigned State vehicles may continue to use said vehicles or may shift to use of his/her personal vehicle.

    Employees using personal vehicles will be paid $3.50 per day vehicle use fees. This fee will be in addition to mileage reimbursement. (See contract for stipulations.)

    Mileage reimbursement will be 30 cents per mile subject to readjustment with U.S. GSA rate.

  2. ARTICLE 35 - EQUIPMENT AND CLOTHING

    The annual safety shoe allowance of $60. will continue to be payable on or about October 1 of each contract year. (Except for employees hired after October 1 but before April 1 will not be paid). Effective October 1, 1996 the shoe allowance will be increased to $70.

  3. ARTICLE 55 - EMPLOYEE MEAL CHARGES

    Increase charges for breakfast, lunch and dinner at State agencies with employee dining facilities.

OLD RATENEW RATE
Breakfast $2.50 $3.00
Lunch 4.00 4.50
Dinner 4.00 4.50
 

Please implement the increased rates for meals in the usual manner.

  1. SIDE LETTER STIPEND

    Recruitment and retention stipends paid to current employees in lieu of General Wage Increases (GWI) are discontinued effective March 29, 1996. Do not pay these bonuses effective with the pay period beginning March 29, 1996.

  2. RETROACTIVE PAYMENTS

    For the pay period 3/15-3/28/96, check date 4/12/96, agency staff must calculate and process the following retroactive payments manually. Checks dated April 12, 1996 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

    Payments will be separately identified and subject to mandatory deductions only; i.e., federal withholding tax, state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

  1. Retroactive Bi-weekly Salary Increase - (Effective 7/1/95)
Salary Increases Period Covered
3% of base salary 7/1/95-3/14/96
  1. Retroactive Annual Increments and Lump Sum Payment at Maximum Step
Effective Date Period Covered
July 1994 06/24/94-3/14/96
January 1995 12/23/94-3/14/96
October 1995 09/29/95-3/14/96
  1. Retroactive Shoe Allowance
Effective Date Pay Period Check Date
October 1994 3/15-3/28/96 4/12/96
October 1995 3/15-3/28/96 4/12/96
Agencies may have already paid the above allowance. If this allowance has not been paid, agencies are to process the payment(s) during the pay period 3/15 - 3/28/96, check date 4/12/96.

  1. SCHEDULED PAYMENT DATES

    1. Bi-Weekly Salary Payments:
    General Wage Increase: Pay Period: Check Date:
    3% of Base Salary 6/21/96-7/4/96 7/19/96

    This increase effective July 1, 1996, will be made splitting the pay period.

    The wages earned for the period June 21, 1996 through June 30, 1996 should be paid at the old rate effective July 1, 1995.

    The wages earned for the period July 1, 1996 through July 4, 1996 should be paid at the new rate, effective July 1, 1996.

    Checks dated July 19, 1996 should reflect updated additional compensation; e.g., shift differentials, overtime, etc., for the particular bi-weekly pay period.

    1. Annual Increments:

      Annual Increments will be entered centrally for agencies on the automated Connecticut State Employees Information System (CSEIS) and Automated Personnel System (APS) interface at the proper time as follows:

    Effective Date Pay Period Check Date
    April 1996 03/29-04/11/96 4/26/96
    July 1996 06/21-07/04/96 7/19/96
    January 1997 12/20/96-1/2/97 1/17/97
    1. All Other Agencies

      All other agencies must manually adjust their employees' masterfile record with the correct bi-weekly salary amount and rate of pay.

    2. Lump Sum Payments for Maximum Step Employees:

      The agency must process these lump sum payments manually:

    Effective Date Pay Period Check Date
    April 1996 03/29-04/11/96 4/26/96
    July 1996 06/21-07/04/96 7/19/96
    January 1997 12/20/96-1/2/97 1/17/97
    D. Shoe Allowance:

    The agency must process these lump sum payments manually:

    Effective Date Pay Period Check Date
    October 1996 9/27-10/10/96 10/25/96
    October 1997 9/26-10/9/97 10/24/97
    1. PAYROLL PROCEDURES

      Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.

  2. PAYROLL PROCEDURES

    Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.

    1. Payment of Retroactive Salary Increases and Retroactive Annual Increments:

      1. Forms: Form 1004; R1; Amount; D/OE Code 10.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

    2. Entering New Salary Amounts on Bi-Weekly Payroll:

      1. Forms: Form 1001; Change Rate and Salary.

      2. On-Line: Screen 160; Same as above.

      3. Remote Job Entry: RA/NA Transaction; Same as above.

    3. Payment of Retroactive Lump Sum(s):

      1. Forms: Form 1004; R1; Amount; D/OE 10.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

    4. Payment of Lump Sum(s): - (Maximum Step)

      1. Forms: Form 1004; R1; Amount; D/OE Code 18.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

    5. Payment of Shoe Allowance:

      1. Forms: Form 1004; R1; Amount; D/OE Code 1E.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above.

  3. GENERAL

    Payroll staff should check with their Agency Personnel Officer to ascertain other possible wage increases. The Department of Administrative Services (DAS), Personnel Division, will be distributing revised salary schedules.

    Questions may be directed as follows:

    Salary Schedules: DAS Personnel Division, 566-3236

    Payroll Procedures: Office of the State Comptroller, Payroll Services Division, 566-5428

    Remote Job Entry: Office of the State Comptroller, Payroll Services Division, 566-3214

    Memorandum Interpretation: Office of the State Comptroller, Policy Evaluation & Review Division, 566-4265

NANCY WYMAN
STATE COMPTROLLER

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