COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER


MEMORANDUM NO. 95 - 65

December 5, 1995

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, and
Business Managers
Subject:Institutional Activity and Welfare Funds Manual
  1. AUTHORITY

    1. Activity Funds - CGS 4-53 provides:

      "The administrative heads of any such institution may, with the approval of the comptroller and in accordance with procedures prescribed by the comptroller, establish one or more activity funds."

    2. Institutional General Welfare Funds - CGS 4-56 provides:

      "Unless otherwise provided by the donor, all gifts, donations or bequests made to the students or patients of any state educational, medical or welfare institution as a group, unclaimed funds accumulated from money deposited for the use of the students or patients in any such state institution, and the interest on any such money, shall be placed in a separate fund at such institution which may be known as the "Institutional General Welfare Fund" and shall be used in accordance with procedures prescribed by the comptroller, for the benefit of the students or patients of such institution in any manner which the governing board of such institution deems suitable."

    3. Activity Fund for Inmates - CGS 4-57a (d) provides:

      "Unless otherwise.....shall be placed in a separate fund which may be known as the "Correctional General Welfare Fund" and shall be used in accordance with procedures prescribed by the comptroller, for the benefit of the inmates....."

  2. GENERAL

    The Office of the State Comptroller is in the process of revising the "Institutional Activity and Welfare Funds Manual."

    To assist our office in establishing a contact person for each State agency and in obtaining information regarding your Activity/Welfare Fund accounts, please complete the attached questionnaire by December 29, 1995 and forward to the following address:

    Office of the State Comptroller
    Policy Evaluation & Review
    Activity/Welfare Questionnaire
    55 Elm Street Rm. 219
    Hartford, CT 06106

    Please submit the questionnaire even if your agency does not have an activity or welfare fund. Just complete the agency number and name blocks and check the box "not applicable." This will ensure a complete listing of all applicable agencies.

  3. QUESTIONS

    If you have any questions regarding the above instructions or with the form, please call the Policy Evaluation & Review Division at 566-5337 for assistance.

Nancy Wyman
State Comptroller

Office of the State Comptroller
Policy Evaluation & Review Division
Activity/Welfare Questionnaire
55 Elm Street Hartford, CT 06106

Instructions

Please complete items 1-3 and return to the above address. If applicable please answer 1-13.

Agency Number Agency Name and Address
1.___________ 2.______________________
________________________
________________________
3. If this questionnaire does not apply to you please check here and return to the above address_______
Person responsible for the establishment and maintenance of the Activity/Welfare Fund
4.__________________________
Title Telephone Number
5.___________________________ 6.______________________
Recordkeeping system currently in place 
7. a. Manual_______  Automated________ 
b. If automated:
Hardware: PC_____ Main Frame_______
Software:_____________________________________________ 
8. Dollar amount of expenditures for FY 1994-1995 $______________ 
9. Dollar amount of receipts for FY 1994-1995 $_________________ 
10. What is the asset value for this fund that was included on the CO-59 for 8/1/95 
$_______________  
Are administrative fees and/or salaries being charged to the funds YES______ NO______
If yes,
a. How is it determined?____________________________________ 
b. How much on an annual basis?_____________________________ 
c. What authority is this charge made (statute, governing body regulation)
_____________________________________________ 
11. Any recommendations regarding the accounting records or chart of accounts ___________________________________________________________ ___________________________________________________________ 
12. Recommendations or problem areas you would like clarified ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ 
If you have any questions concerning this form please notify Amy Carragher at 566-5337.

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