COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 95 - 42

June 23, 1995

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business
Managers, and Payroll and Personnel Officers
Subject: Protective Services (NP-5) Bargaining Unit
Employees - Hours of Work, Bi-Weekly Salary
Increases, Lump Sum Payments and Rate Changes
  1. AUTHORITY

    The collective bargaining agreement reached between the State and the Protective
    Services Bargaining Unit, which was approved by the State legislature in June 1995.

    1. Article 18

      Section One - Hours of Work

      Standard Workweek. The standard workweek for all full-time employees shall be thirty-five (35) hours in five (5) days, except for nonstandard workweeks or work schedules, exempt employees, or unscheduled workweeks for positions or classes approved by the Director of Personnel and Labor Relations, including existing forty (40) hour workweeks.

      Effective July 7, 1995, the standard workweek for all full-time employees shall be thirty-six and one- quarter (36 1/4) hours in five (5) days, except for non-standard workweeks or work schedules, exempt employees, or unscheduled workweeks for positions or classes approved by the Director of Personnel and Labor Relations, including existing thirty-seven and one-half (37 1/2) hour and forty (40) hour workweeks.

      Effective July 5, 1996, the standard workweek for all full-time employees shall be thirty-seven and one-half (37 1/2) hours in five (5) days, except for non-standard workweeks or work schedules, exempt employees, or unscheduled workweeks for positions or classes approved by the Director of Personnel and Labor Relations,including existing forty (40) hour workweeks. The standard workweek for employees previously assigned to thirty-seven and one-half (37 1/2) hour workweeks will increase to thirty-eight and three-quarters (38 3/4) hours on July 5, 1996.

      Effective July 4, 1997, the standard workweek for all full-time employees shall be thirty-eight and three quarters (38 3/4) hours in five (5) days, except for non-standard workweeks or work schedules, exempt employees, or unscheduled workweeks for positions or classes approved by the Director of Personnel and Labor Relations, including existing forty (40) hour workweeks.

      Effective July 3, 1998, the standard workweek for all full-time employees shall be forty (40) hours in five (5) days, except for non-standard workweeks or work schedules, exempt employees, or unscheduled workweeks for positions or classes approved by the Director of Personnel and Labor Relations.

    2. Article 20.1 - Wage Increase
    (a) A lump sum amount of $300.00 will be paid to each active employee
    effective upon the date of Legislative approval of this collective bargaining agreement.
    Salary Increases Effective Date
    (b) 1.5% of Base Salary July 7, 1995
    (c) 1.5% of Base Salary July 5, 1996
    (d) Lump sum payments see below *
    (e) 1.5% of Base Salary October 9, 1998

    * A lump sum amount of $300,00 will be paid to each active employee who is at the top step of his/her salary plan as of June 30, 1997.

    * A lump sum amount of $300.00 shall be paid to each active employee who is on a forty (40) hour work week as of June 30, 1997.

    See scheduled payment dates in Section II. B of this memorandum.

  2. Article 20.2 - Annual Increments

     

    1. There will be no annual increment for the 1994/1995 Fiscal Year.

    2. Effective July 1, 1995 and continuing through January 1997, the annual increment payment shall be delayed by three months, and paid accordingly. The transaction will be made centrally each respective October 1 and/or April 1 as follows:
    Pay Period Check Date
    October 199509/29/95 - 10/12/9510/27/95
    April 199603/29/96 - 04/11/9604/26/96
    October 199609/27/96 - 10/10/9610/25/96
    April 199703/28/97 - 04/10/9704/25/97
    1. Effective July 1, 1997 and for the remainder of the term of this Agreement, annual increments will no longer be delayed three (3) months. They will be paid in the pay period including July 1 and January 1, the adjustments will be made centrally.
    Pay PeriodCheck Date
    July 1997 06/20/97 - 07/03/97 07/18/97
    January 199812/19/97 - 01/01/98 01/16/98
    July 1998 06/19/98 - 07/02/9807/17/98
    January 1999 01/01/99 - 01/14/99 01/29/99
    1. Article 20 - Payment of Various Compensation Items

      Section 7 - Clothing and Accessories

      1. On or about September 1 of each contract year, each employee in the bargaining unit hired prior to March 1 of contract year will receive $70 for the purchase of appropriate shoes.
      1994$70*
      1995 70
      1996 70
      1997 70
      1998 70
      * This payment should have been made. If not, please process immediately.
      1. On or about December 1 of each contract year, a $305 payment will be made to eligible employees for a clothing and cleaning allowance.

      Eligibility

      Clothing/Cleaning: University Police Detectives (and the Police Officer assigned to plain clothes duties), Police personnel at Long Lane School who are not issued uniforms, Enforcement Officers, Liquor Control Agents, Police Officers assigned to plain clothes duties at Central Connecticut State University, Tax Agents, Special Revenue Police Officers (at Newington), and the Motor Vehicles Sergeant assigned to the Special Investigations Unit.

      Payment Schedule for clothing and cleaning allowance:

    Pay Period Check Date
    December 1994 11/25/94 - 12/08/94 12/23/94*
    December 1995 11/24/95 - 12/07/95 12/22/95
    December 1996 11/22/96 - 12/05/96 12/20/96
    December 1997 11/21/97 - 12/04/97 12/19/97
    December 1998 11/20/98 - 12/03/98 12/18/98
    * This payment should have been made. If not, please process immediately.
    1. Section Eight - Home Office Differential

      On or about December 1 of each contract year, eligible employees who regularly maintain space in their home as an office and who regularly use such space to conduct State business will receive $675.

      Eligibility

      Home Office Differential: Liquor Control Agent, Supervising Liquor Control Agent, Conservation Officer, Conservation Sergeant, Environmental Protection Regional Law Enforcement Supervisor, Enforcement Officer, Tax Enforcement Agent, or Canine Control Officer.

      Schedule for payment of Home Office Differential.

    Pay Period Check Date
    December 1994 11/25/94 - 12/08/94 12/23/94*
    December 1995 11/24/95 - 12/07/95 12/22/95
    December 1996 11/22/96 - 12/05/96 12/20/96
    December 1997 11/21/97 - 12/04/97 12/19/97
    December 1998 11/20/98 - 12/03/98 12/18/98
    * This payment should have been made. If not, please process immediately.

  3. Section Fourteen - Skill Premium

    On or about December 1 of each contract year, the State shall pay an annual skill premium to each employee who is certified as:

    Skill Premium
    a.Emergency Medical Technician A$ 400
    (formerly E.M.T. I)
    b.Emergency Medical Technician I $ 525
    (formerly E.M.T. IV)
    c.Paramedic (EMI-P)$ 3310
    (See contract for eligibility requirements.)

    Payments for allowances, are to be made on payroll. Payments for all allowances are IRS-reportable compensation.

    The preceding lump sum payments are subject to mandatory deductions only; i.e., federal withholding tax, state income tax, social security tax, retirement contributions and (if applicable) garnishments.

  4. Section Nineteen - Dog Handlers

    Upon legislative approval, dog handlers will be paid at a rate of Ten dollars ($10.00) per hour, for up to one-half (1/2) hour per day, for canine related duties outside normal working hours, and the existing monthly stipend will be eliminated.

  5. Premiums/Pay Differentials/Special Pays

    ArticleProvisions Hourly
    Rate
    20.21 Skill Premium* $ .75**
    20.22 On-Call/Stand-By Pay 1.00***
    36.4 Shift Differential .65

    * Security Groton & New London Airport
    ** Paid hourly as an adder.
    ***Not to exceed $100/employee/week

    NOTE: Please contact your Agency Personnel Officer to determine eligibility requirements for these items.

    Article 41 - Travel Reimbursements

    An employee who is required to travel on employer business will be reimbursed at the following rates:

    Breakfast$ 5.00
    Lunch 7.00
    Dinner16.00
    Miscellaneous 5.00

    An employee required to use his/her personal vehicle in the performance of duty will be reimbursed at the GSA rate, which effective 1/31/95 is $.30 per mile.

  6. Article 48 - Rates for Meals and Housing Rentals

    Section 1. Meals: The rates charged to employees for meals at State agencies with employee dining facilities will be as follows.

    Breakfast$ 2.50
    Lunch 4.00
    Dinner4.00

    Section 2. Housing: The rental value of State-owned housing as the fair market value for the property.

  7. SCHEDULED PAYMENT DATES

  1. Upon Legislative approval of this collective bargaining agreement, a LUMP SUM PAYMENT OF $300, is to be made.

    The lump sum should be paid effective with the pay period June 9 through June 22, 1995 (check date July 7, 1995) using D/OE 21 Miscellaneous Earnings and Major-Minor 01-010. This payment will be made centrally, for those bargaining unit members who received a paycheck dated June 23, 1995 and had dues/fees deducted (active employees). The employees payroll record must be coded with Union Code 13, Bargaining Unit Code 9 and Sort Code 00944 or 13091 or 13092. The agency payroll staff must review the Employee's Masterfile to ensure an employee's eligibility for the lump sum payment. Eligible employees are those that meet the criteria as shown in Section I.B., Article 20.1, General Wage Increase.

  2. Revised Bi-Weekly Salary Payments

    1.5% increase of base salary effective July 7, 1995

    Pay Period Check Date
    7/7/95 - 7/20/958/4/95

    1.5% increase of base salary effective July 5, 1996

    Pay Period Check Date
    7/5/96 - 7/18/968/2/96

    $300. LUMP SUM PAYMENT DUE JUNE 30, 1997
    (see contract for eligibility)

    Pay Period Check Date
    7/4/97 - 7/17/978/1/97

    1.5% increase of base salary effective October 9, 1998

    Pay Period Check Date
    10/9/98 - 10/22/9811/6/98
  3. PAYROLL PROCEDURES:

     

    1. Payments of Lump Sum to Active Employees

      A lump sum amount of $300.00 is to be paid to each active employee, to be included in their checks dated July 7, 1995. This payment will be generated centrally at the proper time for employees who meet the criteria as shown in Section I. B Article 20.1, Wage Increase.

    2. Agencies with Automated CSEIS & APS Interfaces

      1. CHANGE TO HOURS OF STANDARD WORKWEEK (Effective
        7/7/95, payable in checks dated 8/4/95)

        The new Pay Plan will be implemented centrally with the new standard work week for the first pay period of the contract year. Agency Payroll Staff must ensure that the Employee's Master File (Hours Worked and Rate of Pay) is properly coded. CSEIS and APS will provide the employee's Hourly Rate and New Biweekly Salary. For those employees currently on the 70-hour Biweekly Pay Plan, the Comptroller's Office will adjust the employee's hours to reflect their new hours as 72.5 as part of the Automated Interface Processing.

      2. GENERAL WAGE INCREASE (Effective 7/7/95, payable in checks dated 8/4/95)

        Employees in the NP-5 Bargaining Unit will receive a General Wage Increase of 1.5% effective July 7, 1995. The new Pay Plan, New Hourly Rate, and New Biweekly Salary will be implemented centrally at the proper time.

      3. ANNUAL INCREMENTS

        There will be no annual increment for the 1994/1995 Fiscal Year. Annual increments for the period July 1, 1995 through the remainder of the term of the contract will be entered centrally at the proper time as shown in Section I. C Article 20.2, Annual Increments.

    3. Agencies not participating in the Automated CSEIS & APS Interfaces

      Agency Payroll Staff must change the Pay Plan, Salary Group and Step, Hourly Rate and Biweekly Salary as applicable on each employee's Master File Record.

      1. CHANGE TO HOURS OF STANDARD WORKWEEK (Effective 7/7/95, payable in checks dated 8/4/95)

        Change the Employee's Normal Hours and Bi-weekly Salary.

      2. GENERAL WAGE INCREASE (Effective 7/7/95, payable in checks dated 8/4/95)

        Change the Employee's Hourly Rate, Biweekly Salary and Pay Plan.

      3. ANNUAL INCREMENTS

        There will be no annual increment for the 1994/1995 Fiscal Year. Annual increments for the period July 1, 1995 through the remainder of the term of the contract should be processed at the proper time as shown in Section I. C Article 20.2, Annual Increments.

        Change the Employee's Hourly Rate, Biweekly Salary, and Salary Step.

      Entering New Salary Information on Biweekly Payroll

      1. Forms

        Form CO-1000; Change the Pay Plan, Normal Hours, Hourly Rate and Bi-Weekly Salary.

      2. On-line

        Screens 160 and 161: Same as above.

      3. Remote Job Entry

        NA/RA transaction: Normal Hours, Hourly Rate, Normal Salary; NG/RG transaction: Pay Plan.

    4. Payment of Various Compensation Items

      1. Clothing and Accessories

        1. Shoes: This payment should be made as shown below.

        2. Clothing and Cleaning Allowance: This payment should be made as shown below.

      2. Home Office Differential: This payment should be made as shown below.

      3. Skill Premium: This payment should be made as shown below.

      4. Dog Handlers: Monthly Stipend is discontinued; Biweekly payments should be made as shown below.

      5. Premiums/Pay Differential/Special Pays: Existing payroll
        procedures will apply.

      1. Forms

        Form CO-1004; R1; Rate per Hour and Hours Worked, or Premium/Allowance Amount, where applicable; D/OE Code and Character/Object Coding as shown below.

      2. On-line

        Screens 381-382; same as above.

      3. Remote Job Entry

        ZT transaction: same as above.

        Description D/OEChar/Obj
        Safety Shoes 1E 01 2X0*
        Clothing & Cleaning 1F 01 2X0 *
        Home Office Differential 1G 01 2X0 *
        Skill Premium 24
        Dog Handlers 19 01 230
        Skill Premium Differential 06
        On-Call/Stand-By Pay 22
        Shift Differential 11 01 080
        * Refer to Comptroller's Memorandum 91-48a for coding
        instructions.

    1. GENERAL

      Payroll staff should check with their Agency Personnel Officer to ascertain possible other wage increases in shift differential, temporary service in a higher class, hazardous duty pay, etc.

      Questions may be directed as follows:

      Salary Schedules: DAS-Personnel Division, 566-3237;

      Contractual Issues: Agency Personnel Officer;

      Payment Procedures: Comptroller's Central Accounts
      Payable Division, 566-3920;

      Payroll Procedures: Comptroller's Central Payroll
      Division, 566-5428;

      Memorandum Interpretation: Comptroller's Accounting
      Systems Division, 566-4265.

NANCY WYMAN
STATE COMPTROLLER

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