|STATE OF CONNECTICUT|
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 95 - 37
June 10, 1995
|TO:||Chief Administrative and Fiscal Officers, Business Managers|
|SUBJECT:||Modification of the CAS Vendor File to Standardize Employee and Special Exception Codes for Business and Remittance Address Information|
The Comptroller's Central Accounting System (CAS) has been modified to accept only suffix "01" when processing employee and special exception code payments. Effective immediately, when establishing Vendor File information on the CAS system through on-line terminal access or when completing a Vendor Profile form CO-1055, follow the requirements described below:
- Business address must contain the employee's home address. Remittance address may include employee's home address, agency, bureau, region or state court location address, etc. This change eliminates the need for storing multiple addresses on the CAS system when only one business (home) and remittance address is required.
- For each exception code the business address field must contain the agency name and address. The respective remittance field (Exhibit Attached) must contain the payment type, followed by agency name and business address. Special exception codes will allow an agency to process invoices for payment without establishing a vendor on the CAS vendor file.
- Expenditure Section 8.1 D of the State Accounting Manual exempts certain types of payments from requiring individual Federal Employer Identification or Social Security Numbers (FEIN/SSN). The codes allow agencies to process payments using the payee name and address from the invoice document rather than the vendor file. Listed below are the exception codes:
|CODE/AGENCY||PAYMENT TYPE||CODE/AGENCY||PAYMENT TYPE|
|00000XXXX||State Agencies||00008XXXX||Petty Cash|
|00003XXXX||Student Grants||00009XXXX||Lottery Winners|
|(BEOG, ETC.)||00010XXXX||Inmate Payroll|
|00004XXXX||U.S. Postal Service||00011XXXX||State Governments|
|00005XXXX||Refunds (Taxes,||00012XXXX||Federal Agencies|
|Student, Escheated||00013XXXX||Foreign Mail|
These are some of the many anticipated changes to enhance the Vendor File.
Questions regarding this memorandum should be directed to the Vendor File Support Section, Central Accounts Payable Division at 566-3095 or 566-2868.
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