COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 95 - 33

June 2, 1995

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business
Managers, and Payroll and Personnel Officers
Subject: Implementation of Equity Changes Due To The Agreement Between The State Of Connecticut And The State Coalition On Pay Equity (SCOPE Agreement), Pay Plan Changes
  1. AUTHORITY

    In accordance with Section 5-200c of the Connecticut General Statutes, negotiations between the State and the coalition of state employee unions have been completed. This will result in changes in salary group assignments for many bargaining units effective June 23, 1995.

  2. AGREEMENT DETAILS

    The SCOPE agreement eliminates all pay inequities, including sex based inequities, identified by the Objective Job Evaluation process. Equity is established based upon the new maximum salary for each classification. The SCOPE Agreement implements new Objective Job Evaluation points to pay grade relationships for the following bargaining units:

NP-1State Police
NP-2Maintenance & Service
NP-3Administrative Clerical
NP-4 Corrections
NP-5 Protective Services
NP-6 Non-Professional Health Care*
P-1 Professional Health Care*
P-2 Social and Human Services
P-3B Education Professions
P-4 Engineering, Science and Technical

 

UCONN Professionals**
UCONN Health Care Professionals**
Community Technical Colleges**
State Vocational Federation of Teachers
Higher Education Professionals**
Charter Oak State College**
Criminal Justice**
Police Inspectors**
Judicial - AFSCME**
Jucicial - AFT**

* Please refer to Comptroller Memorandum No. 95-34 for agreement details for NP-6 and P-1.

** Please refer to individual instructions promulgated at the agency for these agreement details.

Not all employees in classes targeted to be upgraded will receive an adjustment to the new salary group immediately. This will require keeping the class's old salary group as an allowable alternate until December 20, 1996. Please refer to the DAS/Personnel Administrative Memorandum No. 95-51/OLR-13 for the current and new salary group listing changes.

Effective June 23, 1995 there will be pay plan changes which add steps to the top of many pay plans. These changes are only available to those employees whose bargaining units have approved collective bargaining agreements that allow step movement for their employees. Please refer to the DAS/Personnel Administrative Memorandum No. 95-51/OLR-13 for the new pay plan schedules.

Annual increments will be applied after the SCOPE based adjustments have occurred. Currently, only employees in P-1 Professional Health Care, P-5 Administrative and Residual, and NP-6 Non-Professional Health Care bargaining units are eligible for fiscal year 95-96 or fiscal year 96-97 increments.

  1. SALARY ADJUSTMENT CRITERIA

    All SCOPE agreement upgradings are to be made based upon the round up method which is the step closest to, but not less than his/her current salary step, except for the special adjustment for employees who are on step 1 as a result of a promotion and were hired prior to July 1, 1994. The effective date of adjustments depend on the employee's anniversary date during the 1995-96 fiscal year and step placement:

    JULY 1995 ANNIVERSARY DATE

  1. Employees on step 2 or higher of their salary grade will be adjusted into the new salary group effective June 23, 1995. This adjustment will be made centrally for agencies that are on the automated interface for CSEIS and APS.

  2. Employees on step 1 of their salary grade:

    1. other than as a result of a promotion: these employees will be adjusted into the new salary group effective June 21, 1996. This adjustment must be made manually by agency payroll staff.

    2. as a result of a promotion:

      - if hired prior to July 1, 1994, these employees will be paid at an amount equal to their current annual step one rate plus one half the difference between their current step one annual rate and the new salary group step one annual rate effective June 23, 1995. On June 21, 1996 these employees will be moved to step one of the new salary group. This half step payment will be made as a stipend (see Payroll Procedures Section VI.). Please refer to half step charts provided at the 5/23/95 DAS meeting.

      - if hired on or after July 1, 1994 but prior to June 23, 1995, these employees will be adjusted into the new salary group effective June 21, 1996.

JANUARY 1996 ANNIVERSARY DATE

  1. Employees on step 2 or higher of their salary grade will be adjusted into the new salary group effective December 22, 1995. This adjustment will be made centrally for agencies that are on the automated interface for CSEIS and APS.

  2. Employees on step 1 of their salary grade:

    1. other than as a result of a promotion, these employees will be adjusted into the new salary group effective December 20, 1996. This calculation must be made manually by agency payroll staff.

    2. as a result of a promotion:

      - if hired prior to July 1, 1994, these employees will be paid at an amount equal to their current annual step one rate plus one half the difference between their current step one annual rate and the step one annual rate for the new salary group effective December 22, 1995. On December 20, 1996 these employees will be moved to step one of the new salary group. This half step payment will be made as a stipend (see Payroll Procedures Section VI.). Please refer to half step charts provided at the 5/23/95 DAS meeting.

      - if hired on or after July 1, 1994 but prior to June 23, 1995, these employees will be adjusted into the new salary group effective December 20, 1996.

OTHER CRITERIA

  1. HIRING OF NEW EMPLOYEES ON OR AFTER JUNE 23, 1995

    All employees hired into classes targeted for upgrading under the SCOPE agreement on or after June 23, 1995, will be hired at step one of the classification's salary grade prior to SCOPE agreement and move in accordance with the rules for other step one employees.

    All employees hired after December 20, 1996 shall be hired at the pay grades delineated in SCOPE.

  2. PROMOTION OF EMPLOYEES ON OR AFTER JUNE 23, 1995

    Any employee promoted to classes targeted for upgrading, on or after June 23, 1995, are to be promoted into the new salary group.

  3. INDIVIDUAL BARGAINING UNIT AGREEMENTS

    1. For bargaining units NP-1, NP-2, NP-3, NP-4, NP-5, NP-6, P-1, P-2, P-3b, and P-4 refer to specifics in OLR's General Notice 95-13.

      Agencies payroll staff must determine the proper step placement for employees in these units.

    2. SVFT - State Vocational Federation of Teachers

      Employees who were negatively impacted by the payplan anomalies caused by the implementation of the 1992 OJE settlement will receive a $1,000 premium payment on or about December 1 of each year, beginning in 1996. The employee must still be employed by the employer and in the bargaining unit as of September 1, 1996.

      Agencies payroll staff must develop a master list of employees who were negatively affected. No additions may be made to the list after 90 days from its development. A memo will be issued at a later date with payroll procedures.

    3. P-4 Eleventh Step

      Payments for this 11th Step will be made by stipend. See instructions under Section VI-C for information on the payment of this stipend.

  1. SCOPE AGREEMENT - AGENCY IMPLEMENTATION

    Effective June 23, 1995 - The effective pay period for these changes is June 23, 1995 - July 6, 1995, check date July 21, 1995.

    There are two different processes that will take place to implement the SCOPE agreement, a central process and an agency process.

    1. Central Process

      On July 5, 1995 the payroll masterfile (pay plan) will be updated for all automated interface agencies.

    2. Agency Process

      The "Agency Process" will require the determination of (1) half step and 11th step stipends and (2) step placement for all employees in the 1199 bargaining unit (NP-6/P-1) because of the split pay period that cycle and because stipends paid must be grossed up with the employees base pay to determine the pay scale.

      Agencies not on the automated interface must also adjust their employees' masterfile records to reflect the new pay plans for affected employees on their anniversary dates as outlined above.

  1. PAYROLL PROCEDURES

    1. Agencies with Automated CSEIS & APS Interfaces

      The new SCOPE pay plans will be implemented centrally for agencies with automated CSEIS & APS interfaces.

      Agency payroll staff must ensure that the employee's master file (pay plan, class step, salary and rate of pay) is properly coded.

      Requests to participate in the automated interface and agencies that have recently converted to APS must complete and submit an interface request form to Central Payroll by June 23, 1995.

    2. AGENCIES NOT PARTICIPATING ON AUTOMATED INTERFACE

      The Agency Payroll Staff must change pay plan, class step, salary and rate of pay (if necessary) on all their employee masterfile records.

      Base Pay - The Employee Masterfile record should be coded to the old pay plan until full implementation of SCOPE on his/her next anniversary date.

      Entering New Salary Information on Bi-Weekly Payroll

      1. Forms: Form 1000; Change pay plan, class step, salary and rate (if necessary).

      2. On-Line: Screen 160 & 161; Same as above.

      3. Remote Job Entry: Same as above. Contact Support Staff at 566-3214.

    3. All AGENCIES - PAYMENT OF HALF STEP AND MAXIMUM STEP STIPENDS:

      1. Forms: Form 1004; R1; Amount; DOE Code see below.

      2. On-Line: Screen 381-382; Same as above.

      3. Remote Job Entry: ZT Transaction; Same as above. Contact Support Staff at 566-3214.

        Stipends - SCOPE stipends for half steps and 11th step are to be coded as follows:

    Bargaining Unit DOE Stipend Code
    NP-12M
    NP-22N
    NP-32P
    NP-42Q
    NP-52R
    NP-62S
    P-12T
    P-2 2U
    P-3B2V
    P-42W
    1. GENERAL

      Questions may be directed as follows:

      Payroll Procedures: Central Payroll 566-5428

      Automated Interface: Computer Service 566-3214

      Contract Interpretation: Agency Personnel Officers

      Memorandum Interpretation: Accounting Systems, 566-4265

    NANCY WYMAN
    STATE COMPTROLLER

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