COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 95 - 16

March 3, 1995

Attention:Chief Administrative and Fiscal Officers, Business
Managers, and Payroll and Personnel Officers
Subject: Tuition & Travel: Reimbursement Increase for
Paraprofessional Health Care Employees, NP-6,
and Professional Health Care Employees, P-1
from the 1199 Bargaining Unit.
  1. AUTHORITY

    The recently ratified agreement between the State of Connecticut and the subject Professional and Para- professional Health Care Bargaining units, effective July 1, 1993 through June 30, 1997, includes the following changed provisions for reimbursement.

    All changes are effective 7/1/93, unless otherwise noted.

    1. Article 32 - Meal Allowance and Mileage Reimbursement

      1. Section 1

        An employee who is required to travel on employer business shall be reimbursed for meals at the following rates:

        Effective 7/1/94
        Breakfast$ 6.00
        Lunch* 8.00
        Dinner 18.00

        *Applicable to out of state travel or when authorized in accordance with the Standard State Travel Regulations issued by the Commissioner of Administrative Services.

      2. Section 2

        An employee who is required to use his/her personal vehicle in the performance of duty will be reimbursed at the current GSA mileage rate of thirty cents per mile, effective January 1, 1995.

    2. Article 35 - Tuition Reimbursement

      1. P-1 Professional Health Care Workers

        1. Section 3(b)

          The following will be appropriated for the purpose of Tuition Reimbursement.

          AmountEffective
          $ 257,500 7/1/93
          280,000 7/1/94
          280,000 7/1/95
          280,000 7/1/96

        2. Section 3(c)

          Part-time employees, under twenty (20) hours, who have at least four (4) years of continuous service will be entitled to participate in the tuition reimbursement program, except that the amount of reimbursement will be fifty (50) percent of the amount specified in this article. A fund of $5,000.00 will be established for these employees and the same application and procedures for tuition reimbursement will apply.

        3. Section 3(g)

          Upon presentation of evidence of payment and successful completion of the course, P-1 employees will receive tuition reimbursement to a maximum of $115.00 per credit for under-graduate courses and $145.00 per credit for graduate courses.

      2. NP-6 Para-professional Employees

        1. Section 3(b)

          AmountEffective
          $ 247,500 7/1/93
          270,000 7/1/94
          270,000 7/1/95
          270,000 7/1/96

          Funds which are unexpended in one fiscal year will carry over into the next fiscal year provided, however, the tuition fund will expire on June 30, 1997. Applications for tuition reimbursement which are submitted and approved within the final six (6) months of this Agreement may be paid, within the remaining available funds, up to three (3) months following the expiration of this Agreement.

        2. Section 3(g)

          Upon presentation of evidence of payment and successful completion of the course, NP-6 employees will receive tuition reimbursement as follows:

        1. For health care courses, or courses taken as a part of a degree program in a health care field, there will be full tuition reimbursement to a maximum of
          $115.00 per credit for undergraduate courses and
          $145.00 per credit for graduate courses.

        2. For other courses or programs, there will be fifty
          (50%) percent
          tuition reimbursement to a maximum of
          $57.50 per credit for undergraduate courses and
          $72.50 per credit for graduate courses.

        To expedite the processing of the maximum reimbursement for health care courses (or as part of a degree program), please provide:

        1. A GRADE REPORT TO PROVE YOUR MAJOR, OR

        2. A LETTER FROM THE EDUCATIONAL INSTITUTION STATING THIS IS A REQUIRED COURSE TO OBTAIN A HEALTH RELATED DEGREE.

    3. Article 35 - Conference and Workshop Funds

      1. Section 6(a)

        The following amounts will be appropriated for attendance by P-1 bargaining unit employees with more than six (6) months of service at professional seminars, workshops, or conferences.

        P-1AmountEffective
        $ 245,000 7/1/93
        265,000 7/1/94
        285,000 7/1/95
        1. For members of the NP-6 Bargaining Unit this
          is a new provision.

          A fund of $70,000 will be established on or about July 1, 1994 for NP-6 Bargaining Unit employees with more than six (6) months of service for attendance at professional seminars, workshops, or conferences.

          This NP-6 Fund will be increased to $95,000. on or about July 1, 1995, and also $95,000. on or about July 1, 1996.

      2. Section 6(f)

        P-1

        Part-time employees under twenty (20) hours in the P-1 bargaining unit, who have at least one (1) year of continuous service will be entitled to participate in the Conference and Workshop Fund described in this Section, except that the amount of annual entitlement will be $175.00 and employees will attend such programs on their own time.

        1. Section 6(g)

          NP-6

          Part-time employees under twenty (20) hours in the NP-6 bargaining unit, who have at least one (1) year of continuous service will be entitled to participate in the Conference and Workshop Fund described in this Section, except that the amount of annual entitlement will be $175.00 and employees will attend such programs on their own time.

  2. ACCOUNTING PROCEDURES FOR RETROACTIVE PAYMENTS

    1. 9916 FUND

      1. TRAVEL

        Submit the following documentation to the "Special Services Division", of the Office of the State Comptroller for approval.

        P-1 MEMBERS

        A new Employee Voucher, CO-17XP, must be completed for the retroactive amount. Indicate on the CO 17XP, this is a "TRAVEL REIMBURSEMENT RETROACTIVE ADJUSTMENT".

        Attach copies of the original Travel Authorization (TA), and also the previously paid CO-17XP. On the copy please add an "R" to the original TA# to signify "Retro".

        The processing of the "RETROACTIVE ADJUSTMENT" is contingent upon the availability of funds.

        NP-6 MEMBERS

        Employees must submit "Travel Expenses" for reimbursement according to the "Statewide Travel Regulations", using #206 SID for full-time employees and #606 SID, for part-time employees.

      2. TUITION

        For tuition payments please submit on a new and separate Expenditure Batch List. Include copies of prior payments received.

        Please indicate "Retroactive Adjustment" on the Batch Header (CO-19) .

    2. AGENCY FUNDS - Meal Allowance and Mileage Reimbursement

      For a "Retro Adjustment" provide copies of previously paid CO-17XP's on separate Batch Lists. Note on the Batch Header, (CO-19), and the CO-17XP "RETROACTIVE TRAVEL ADJUSTMENT".

      All pending reimbursement requests should now be processed at the new rates effective July 1, 1994.

  3. QUESTIONS

    Questions regarding this memorandum may be directed to the following divisions in the Office of the State Comptroller:

    Central Accounts Payable - 566-8979 or 566-3895

    Travel Only - Special Services Division - 566-5507

    Tuition Only - Business Office - 566-3689

NANCY WYMAN
STATE COMPTROLLER

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