||STATE OF CONNECTICUT
|WILLIAM E. CURRY JR.
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
|EDWARD J. FORAND
MEMORANDUM NO. 94-12
June 3, 1994
TO THE HEADS OF ALL STATE AGENCIES
||Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel
||Agency Suggestion Programs and the Innovations Award Program
- Public Act 93-282 alters the structure of the former State Suggestion Program. Under the
new legislation, each agency within each branch of government shall administer a
suggestion program for its respective employees and retirees.
- In addition, the Innovations Award Program was established for innovative ideas that are
statewide, interagency, or specific to one agency.
II. GENERAL INFORMATION
- Gifts with a nominal value are non-reportable. For example: mugs, pens, hats, etc.
However, cash or items that can be easily converted to cash (i.e., gift certificates,
savings bonds, etc.) are treated as additional wages regardless of the cost or value and
- The awards given to employees under this program are considered wages and subject to all
normal deductions (i.e., taxes, insurance, retirement where applicable).
- Payments to retired employees for suggestions are considered reportable miscellaneous
income. If gift certificates or similar items of readily convertible cash value are
distributed, the value of these items is considered miscellaneous income, regardless of
the amount or value.
III. PAYROLL PROCEDURES - AGENCY SUGGESTION PROGRAM
- The following procedures must be adhered to when making a program award payment to an
- 1. Approval of the agency program from the Office of Policy and Management
- (OPM) must be obtained prior to initiating a payment to an active employee or retiree.
- 2. When providing a cash award, use one of the following procedures as
- Forms: CO-1004; R-1; Amount; D/OE Code "2H" - Agency Suggestion Payment
(AGCY SUGG PMT)
- On-Line: Screen 381-382; Same as above.
- Remote Job Entry: ZT Transaction; Same as above.
- 3. When providing a gift certificate, savings bond, etc., where the value must be
reported and applicable deductions taken, use D/OE "2J" - Agency Suggestion
Award (AGCY SUGG AWD) and one of the above procedures as applicable.
IV. PAYMENTS TO RETIREES
- Each agency must request approval to establish a general reservation for payments to be
made to retirees. Please review the "Commitments" Section of the State
Accounting Manual for detailed instructions on establishing a general reservation.
- All payments to retirees are to be processed through the Comptroller's - Central
Accounts Payable Division on a CO-17, Vendor Invoice. The reportable type in block 12 of
the CO-17 must indicate a "Y" for "Yes".
- Agencies must submit a Vendor Profile Form, CO-1055, five days prior to the payment
being processed. The status that should be used is "V" - Vendor and "S"
- Sole Proprietorship.
- Agencies presenting non-cash awards to retired employees in the aggregate of $600 must
submit a listing of all items distributed for the calendar year to Central Accounts
Payable by December 15th of each year. Each listing must contain the amount of total
payments to each recipient, full name, mailing address and social security number.
- It is the responsibility of the retiree to report any miscellaneous income under $600 to
the Internal Revenue Service.
V. INNOVATIONS AWARD PROGRAM
- The Statewide "Innovations Award Program" will be administered by the Office
of Policy and Management. This program is open to active employees only. Details of the
program will be issued under separate cover from their office. D/OE Code "IQ"
- Innovations is restricted for use only by OPM.
- Questions should be directed as follows:
- Payroll Procedures
- Forms and On-Line: Central Payroll Division, 702-3447
- Remote Job Entry: Financial Information Systems Bureau, 702-3600.
- Central Accounts Payable Procedures
- Central Accounts Payable Division, 702-3423.
- Suggestion or Innovations Award Programs
- Agency Suggestion Program - Contact your Personnel Office.
- Statewide Innovations Award Program - Office of Policy and Management
WILLIAM E. CURRY JR.
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