COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 89-15

April 24, 1989

TO THE HEAD OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, And Payroll and Personnel Officers
Subject: Early Distribution of Payroll Checks

Payroll checks prepared for our regular payrolls are dated on a Friday, except when that Friday is a holiday. In no case should an employee be able to present his/her paycheck (dated Friday) for cashing before 3:00 p.m. of the preceding Thursday. Similarly when Friday is a holiday, checks dated on Thursday must not be available for cashing before 3:00 p.m. of the preceding Wednesday.

The Office of the Comptroller releases payroll checks to agencies a day or so early only for the convenience of the agency. This permits comparison of such checks with agency payrolls and allows time to sort checks for distribution to employees. However, the agency must take whatever measures are necessary to ensure that distribution does not enable employees to cash or deposit such checks at a bank or credit union prior to 3:00 p.m. of the day preceding the date of issuance; i.e., except in cases of extreme emergency, checks are not to be distributed to employees before 3:00 p.m.!

The Office of the State Treasurer will be closely monitoring the dating of cashed checks. If instances of early cashing or deposit continue, disciplinary action may be required.

FRANCISCO L. BORGES J. EDWARD CALDWELL
STATE TREASURER STATE COMPTROLLER

FLB:JEC:jrv

Return to Index of Comptroller's 1984-1989 Memoranda
Return to Comptroller's Home Page