state of connecticut

PURCHASING CARD CARDHOLDER WORK RULES

TABLE OF CONTENTS

Overview

Work Rules

How it Works

Agency Procedures

Policy for Purchasing Cards

Commodities/Services
Travel Card
Department Cards

Credit Card Limits

Single Transaction Purchase Limit

How to Use the Purchasing Card for Commodity Purchases

Contract Compliance

Completion of the Purchase Log

Recording Returns on the Purchase Log
Proof of Purchase Documentation

Monthly Cardholder Statements

Reconciling Your Account

Resolving Statement Errors & Disputes

Paying the Bill

CHIP CARD INFORMATION

What to Do if Your Card is Lost or Stolen  (PDF)

Refusal of Card or Account

Departmental Changes

Purchasing Card Audit Activity

Department Card Guidelines and Security Procedures

Emergency P-Card

EXHIBITS

A - Purchasing Log - CO-501 in OSC forms directory - PDF and WORD formats
B - Transaction Dispute Form -WORD format
C - Department Card Purchase Log Sheet - CO-503D in OSC forms directory - WORD format
D - Department Card User Log - CO-504D in OSC forms directory -WORD format
E - Travel Log - CO-502 in OSC forms directory WORD format