ACTIVITY AND WELFARE FUNDS
CHART OF ACCOUNTS *
The Accounting System is to be divided into three ledgers:
Proprietary accounts show the amount owned (assets), the amount owed (liabilities), and the excess of assets over liabilities (surplus and reserves).
|1.10||Cash in Checking Account|
|1.11||Cash in STIF|
|1.12||Cash in Savings Account|
|1.17||Inventory of Materials and Supplies|
|3.15||Reserved for Loans Receivable|
|3.16||Reserved for Accounts Receivable|
|3.17||Reserved for Materials and Supplies|
|3.18||Reserved for Equipment Inventory|
|4.00||Fund Balance (Surplus)|
* This information is provided as guidelines and an example of what general ledger accounts to set up. These accounts may be modified to reflect an agency's specific accounting needs.
Operating accounts show receipts and disbursements for the Activity Fund.
|5.00||Revenue Receipts - Control|
|5.12||Fees - Current Year|
|6.00||Expenditures - Control|
|6.11||Fundraising Activities - Administrative Expense|
Restricted accounts show transactions for funds belonging to an individual or specific group, or funds donated or set aside for a distinct purpose.
|7.00||Restricted Accounts - Control (examples)|
|7.01||Class of 1997|
|7.02||Class of 1998|
|7.24||J.L. Jones Memorial Fund|
|7.35||E.F. Hill Scholarship Award|
|7.31||E.P. Smith Scholarship Account|
|NOTE:||New accounts may be added as necessary to these ledgers. Some agencies will not find it necessary to use all of the listed accounts.|
Back to Comptroller's Home Page
Back to Table of Contents