state of connecticut

Appendix B- Forms and Completion Instructions

CO-64, PROPERTY TRANSFER BETWEEN AGENCIES

Purpose
An inter-unit transfer is necessary when an agency and/or account code string must be changed. This form is used to facilitate asset collection between state agencies. When transferring an asset to another agency, an authorized CO-64 is required from the transferring agency. Please note that the Property Transfer Within Agency Form must be used for transferring the asset within an agency.

Transferring Agency
Transferring agency name.

Description of Asset
Enter a brief description of the asset.

Model Number
Enter the model number of the asset, if applicable.

Serial Number
Enter the serial number of the asset, if applicable.

Asset I.D.
Tag number of asset. It is the responsibility of the transferring business unit to remove the tag number on asset being transferred.

Location Code
List the agency's location code for the asset.

PDC Authorization Number
Record PDC code.

Profile I.D.
List the asset profile ID. The profile ID represents the depreciation method of the asset, est. life of the asset, and the depreciation rules of the asset. Core-CT agencies only.

Asset Class
Asset class is used to classify assets for reporting purposes complete only where applicable.

Chartfield Codes
Complete the transferring agency's chartfield for asset. Core-CT agencies only.

Non-Core Agencies are to list the account code string for the asset.

Agency authorized signature, Title of signature, and today's date.

Remove from the agencies asset management system.

Receiving Agency
Receiving agency name.

Description of Asset
Enter a brief description of the asset.

Model Number
Enter the model number of the asset, if applicable.

Serial Number
Enter the serial number of the asset, if applicable.

New Asset I.D.
Tag number of asset. It is the responsibility of the receiving business unit to add the tag number on the received asset.

PDC Authorization Number
Record PDC code.

Profile I.D.
Receiving agency's new profile ID. The profile ID represents the depreciation method of the asset, est. life of the asset, and the depreciation rules of the asset. Core-CT agencies only.

New Location Code
Receiving agency's new location code for the asset.

Asset Class
Asset class is used to classify assets for reporting purposes complete only where applicable.

Chartfield Codes
Complete the receiving agency's chartfield for asset. Core-CT agencies only.

Non-Core Agencies are to list the account code string for the asset.

Agency authorized signature, Title of signature, and today's date.

Add the asset to the agency's asset management system.

Follow this hyperlink to the OSC website for the form.

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