EXHIBIT B

ACTIVITY AND WELFARE FUNDS

CHART OF ACCOUNTS *

The Accounting System is to be divided into three ledgers:

  1. Proprietary Ledger
  2. Operating Ledger (non-restricted accounts)
  3. Restricted Ledger

PROPRIETARY LEDGER

Proprietary accounts show the amount owned (assets), the amount owed (liabilities), and the excess of assets over liabilities (surplus and reserves).

1.00 Assets
1.10 Cash in Checking Account
1.11 Cash in STIF
1.12 Cash in Savings Account
1.13 Petty Cash
1.14 Available
1.15 Loans Receivable
1.16 Accounts Receivable
1.17 Inventory of Materials and Supplies
1.18 Equipment Inventory
2.00 Liabilities
2.11 Accounts Payable
3.00 Reserves
3.15 Reserved for Loans Receivable
3.16 Reserved for Accounts Receivable
3.17 Reserved for Materials and Supplies
3.18 Reserved for Equipment Inventory
4.00 Fund Balance (Surplus)

* This information is provided as guidelines and an example of what general ledger accounts to set up. These accounts may be modified to reflect an agency's specific accounting needs.

OPERATING LEDGER

Operating accounts show receipts and disbursements for the Activity Fund.

5.00 Revenue Receipts - Control
5.11 General Donations
5.12 Fees - Current Year
5.13 Fundraising Activities
5.14 Miscellaneous Receipts
5.15 Interest Income
5.16 Miscellaneous Income
5.17 Organization Revenues
6.00 Expenditures - Control
6.11 Fundraising Activities - Administrative Expense
6.12 Outings
6.13 Available
6.14 Equipment
6.15 Postage
6.16 Miscellaneous Expenses

RESTRICTED LEDGER

Restricted accounts show transactions for funds belonging to an individual or specific group, or funds donated or set aside for a distinct purpose.

7.00 Restricted Accounts - Control (examples)
7.01 Class of 1997
7.02 Class of 1998
7.24 J.L. Jones Memorial Fund
7.35 E.F. Hill Scholarship Award
7.31 E.P. Smith Scholarship Account
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7.50 Patient/Inmate Accounts
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7.99 Loan Account
NOTE: New accounts may be added as necessary to these ledgers. Some agencies will not find it necessary to use all of the listed accounts.

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