Frequently Asked Questions
Software Inventory
Q. What information should be contained in the software property
record?
- A. The property control record must contain the following minimum
data:
- Assigned Identification Number
- Title of Software
- Description - software name or functional application
- Version
- Manufacturer
- Software Serial/Registration Number (if available)
- Acquisition Type - purchased, leased, or donated (gift)
- Acquisition Detail - purchase order number, donation source or gift
source
- Initial Installation Date
- Location and ID# of CPU device
- Cost - the cost of the purchased software
- Disposal - upgraded (list new serial number), transferred, sold or
destroyed
Q. Why does an agency need a software inventory?
- A. Software is protected by the Copyright Act, U.S. code -
Title 17. This act gives the owner of the copyright the exclusive rights to
reproduce, sell, and distribute the copyrighted work. A software inventory
(or inventories) must be established by all agencies to track and control
all of their software media, licenses or end user license agreements,
certificates of authenticity (where applicable), documentation and related
items to assure compliance with all provisions of this law
Return to ASD home