|FORM NAME:||TRANSFER CERTIFICATE (CO-607)|
|PURPOSE:||Form CO-607 is used in conjunction with one or more Transfer
Invoice forms (CO-608) to make a transfer list. The list is used to
settle claims between State agencies (inter-agency) and between
appropriations or funds administered by a single agency
|DISTRIBUTION:||COMPTROLLER, CREDITOR AGENCY|
The CO-607, Transfer Certificate, contains the revenue portion of a transfer list for inter-agency claims. This form should be used for both the revenue and expenditure portions of a transfer list for intra-agency claims. Read the introduction to this section of the manual and paragraph 2.2 for further details.
|1||2||DOC TYPE/DOCUMENT TYPE|
|Three types available are listed below, explained in detail in
paragraph 2.2 and decoded on the form for quick reference:
ST = Service Transfer
|2||4||ORIG AGENCY/ORIGINATING AGENCY|
|Number of the creditor agency. See coding Table 3.2, located in the coding section of the State Accounting Manual, for available codes.|
|Higher side of fiscal year; e.g. fiscal year 95/96 = 96.|
|ACCOUNTING MANUAL||7-25||APRIL 1997|
|5||6||ACCRUAL DATE (MMDDYY)|
|Reserved for future use - do not complete|
|The number of the creditor agency. Use the appropriate
number from coding Table 3.2.
|Fund and SID to be credited with revenue or reduction of
Fund = positions 1-4. See coding Table 3.1 for available
SID = positions 5-7.
|To be used when preparing Service Transfers and Grant
Transfers. Represents standard account coding for report-
ing revenue by account. Position 5 must be zero unless
specified by the State Comptroller. See coding Table 3.3
for available codes.
|To be used when preparing Expenditure Transfers. Repre-
sents detail coding for reporting expenditures by clas-
sification. Major object is positions 1-2; minor object is
positions 3-5. Position 5 must be zero until specific 3 digit
minor objects have been assigned by the Comptroller. See
coding Table 3.4 for available codes.
|The appropriate amount of the coding line.|
|ACCOUNTING MANUAL||7-26||APRIL 1997|
|AGENCY TAIL (FUNCTION, ACTIVITY AND EXTENSION)|
|Four position function code to be used by agencies to
further classify the committed amount.
|Nine position activity code to be used by agencies to further
classify the committed amount.
|Field available to agencies for additional classification of
commitment. This field will not be data entered centrally.
|The total of amounts listed on the coding lines above.|
|Name of creditor agency contact person.|
|15||TELEPHONE NO./TELEPHONE NUMBER|
|Telephone number of creditor agency contact person.|
|Date the form was prepared.|
|Signature (do not use rubber stamp) of the creditor agency's
fiscal person responsible for the commitments and
expenditures of the agency.
|Title of the person signing in block number 17.|
|Date the transfer is approved.|
|ACCOUNTING MANUAL||7-27||APRIL 1997|
Transfer Certificate, CO-607
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