9.3 Advice of Bad Checks, CO-671

FORM NAME: ADVICE OF BAD CHECKS (CO-671)

PURPOSE:

Notification from Treasurer to Comptroller of checks deposited that are returned by the bank as invalid. See paragraph 5.1 in the Receipts section for further detailed information.

DISTRIBUTION: COMPTROLLER, TREASURER
COMPLETION INSTRUCTIONS:

The Advice of Bad Checks is to be completed with the appropriate revenue or expenditure coding for all checks not honored by the bank. The coding on this form should be taken from the back of each check returned.

X-REF MAX
NUMBER LENGTH NAME/DESCRIPTION
1 2 DOC TYPE/DOCUMENT TYPE
Pre-printed BC for Bad Check.
2 8 DOCUMENT NUMBER
Number assigned to the document by Treasurer.
3 6 DATE (MMDDYY)
The date that Treasurer prepares form.
4 4 AGENCY
Number of the agency which received the bad check.
5 7 COST CENTER
Fund and SID of the appropriation being charged for a bad check.
Fund = positions 1-4. See coding Table 3.1 for available codes.
SID = positions 5-7.
ACCOUNTING MANUAL 2-51 JANUARY 1987
X-REF MAX
NUMBER LENGTH NAME/DESCRIPTION
6 5 REV OBJ/REVENUE OBJECT

Represents standard account coding for reporting revenue by account. Position 5 must be zero unless specified by the State Comptroller.

7 5 EXP OBJ/EXPENSE OBJECT

Represents detail coding for reporting expenditures by classification. Major object is positions 1-2; minor object is positions 3-5. Position 5 must be zero until specific 3-digit minor objects have been assigned by the Comptroller.

8 4 FUNC/FUNCTION
The function coding is for detail analytical reporting.
9 9 ACTIVITY
The activity coding is for detail analytical reporting.
10 9 VENDOR

The appropriate identification number of the vendor (social security number or federal employer identification number) from whom the bad check was received.

11 1 RPT TYPE/REPORTABLE TYPE

The appropriate reporting type of the vendor for tax purposes to properly reflect the refund on 1099 forms. (Y=Yes; N=No; E=Employee; T=Town)

12 13.2 AMOUNT
The appropriate amount of the coding line.
13 13.2 TOTAL
The total of the amounts listed in the above coding lines.
ACCOUNTING MANUAL 2-52 JANUARY 1987

Advice of Bad Checks, CO-671

Advice of Bad Checks, CO-671
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