state of connecticut

TABLE OF CONTENTS
STATE ACCOUNTING MANUAL

CONTENTS UNDER REVISION JANUARY 2006

SECTION PAGE
GENERAL STATE ACCOUNTING POLICIES AND PROCEDURES 1-0
1. General Information 1-1
2. Funds 1-5
3. Agencies 1-10
RECEIPTS 2-0
1. General Information 2-1
2. Bank Deposits 2-2
3. Deposit Slips - CO-39 2-4
4. Coding Deposit Slips - Revenue Objects 2-6
5. Corrections and Adjustments to Receipts 2-8
6. Pending Receipts 2-11
7. Internal Control 2-14
8. Exhibits 2-21
9. Forms Completion and Description 2-37
APPROPRIATIONS 3-0
1. General Information 3-1
2. Appropriation Codes, Types and Uses 3-3
3. Allotments 3-10
4. Lapsing and Continuing Appropriations 3-12
5. Exhibits 3-16
6. Forms Completion and Description 3-20
VENDOR PROFILE  4-0
1. General Information 4-1
2. Vendor System Inquiries 4-2
3. Forms Completion 4-6
COMMITMENTS 5-0
1. General Information 5-1
2. Commitment Batch Lists 5-3
3. Commitment Documents 5-4
4. Adjustments to Commitments 5-11
5. Installment Purchases, Lease Purchase and Capital Leases 5-13
6. State Leased Rental Property 5-15
7. Travel Authorization 5-16
8. Fiscal Year-End Procedures 5-18
9. Miscellaneous 5-20
10. Forms Completion and Description 5-23
ACCOUNTING MANUAL i JANUARY 2006
PAGE
EXPENDITURES 6-0
1. General Information 6-1
2. Expenditure Batch Lists 6-8
3. Expenditure Documents 6-22
4. Invoice Procedures 6-23
5. Full/Partial Liquidation Indicator 6-27
6. State Aid Grant Payment Identification 6-30
7. Garnishments Against Vendors 6-31
8. Federal Income Tax Reporting, Form 1099 6-32
9. Determination of Special Compensation and Expenses 6-41
10. Undeliverable Checks 6-42
11. Revenue Refund Procedures 6-45
12. Interest Expense for Late Payments to Vendors 6-47
13. Cancelling Vendor Checks 6-50
14. Request for Vendor Check Information, CO-860 and
Vendor Check Information Request Listing, CO-860L 6-53
15. Exhibits 6-56
16. Forms Completion and Description 6-56
TRANSFERS AND ADJUSTMENTS 7-0
1. General Information 7-1
2. Transfer Documents 7-2
3. Transfer List Uses 7-8
4. Agency Correction or Adjustment Report Uses 7-10
5. Fiscal Year End 7-12
6. Exhibits 7-13
7. Forms Completion and Description 7-20
GRANTS 8-0
1. General Information 8-1
2. Unrestricted Grants 8-2
3. Restricted Federal Grants and Contracts 8-3
4. Other Than Federal Grants - Restricted 8-8
5. Transfers of Grants Between State Agencies 8-9
6. Closing Out Grants 8-12
7. Requesting Grant Appropriation Codes (SID) 8-13
8. Fiscal Year End Procedures - Grants 8-14
9. Exhibits 8-15
10. Forms Completion and Description 8-18
ACCOUNTING MANUAL ii FEBRUARY 2006
PAGE
REPORTING 9-0
1. Agency Reports to Comptroller 9-1
2. Comptroller Reports 9-7
3. Comptroller Report Samples and Descriptions 9-9
4. Vendor Offset System Report Samples and Descriptions 9-26
YEAR END PROCEDURES AND FINANCIAL REPORTING 10-0
1. General Information 10-1
2. Statutory (Legal) Closing and Reporting 10-3
3. GAAP Closing and Reporting 10-4
4. Federal Funds Single Audit Act Reporting 10-36
CODING replaced by CHARTFIELDS January 2006
General Information
Tables
MISCELLANEOUS 12-0
1. General Information 12-1
2. Imprest Petty Cash Funds 12-2
3. Workers' Compensation - Disposition of- "First" Check 12-16
4. Management of Receivables - Recommended Practice 12-21
ACCOUNTING MANUAL iii JANUARY 2006

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