COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
OFFICE OF THE STATE COMPTROLLER
Kevin Lembo
State Comptroller
55 ELM STREET
HARTFORD, CONNECTICUT
06106-1775
Martha Carlson
Deputy Comptroller

MEMORANDUM NO. 2014-15

July 25, 2014

TO THE HEADS OF ALL STATE AGENCIES

Attention:   Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Human Resources Officers
Subject:   Pay Increases for Executive Branch Employees Excluded from Collective Bargaining - Cost of Living Adjustment, Annual Increases and PARS

I. AUTHORITY

In accordance with Connecticut General Statutes Sections 4-40, 5-200(p) and 5-208(a), the Commissioner of the Department of Administrative Services (DAS) with the approval of the Secretary of the Office of Policy and Management and the Governor has authorized pay increases for Executive Branch executive, managerial and confidential employees excluded from collective bargaining.

II. INCREASE IN COMPENSATION FOR EXECUTIVE BRANCH EMPLOYEES EXCLUDED FROM COLLECTIVE BARGAINING

A. Cost Of Living Adjustment
Effective July 1, 2014 certain employees excluded from collective bargaining will receive a three percent (3%) cost of living adjustment (COLA). Employees assigned to the following pay plans will receive the COLA:
The increase does not apply to employees assigned to the EX, MP, or VR pay plans in Labor Unit 01 and the unclassified employees of any of the boards of trustees of higher education.
 
B. Annual Increases and Lump Sum Payments

In order to be eligible to receive the annual increase or lump sum, employees must be employed by the State of Connecticut on December 26, 2014 or June 26, 2015 and meet required eligibility criteria.
 
The employee must be employed in one of the following job classes or pay plans:
1. Executive Secretaries in the SE Pay Plan
Employees with a satisfactory performance will receive a three percent (3%) annual increase up to the maximum of the plan as follows:
2. Managerial Employees within the Division of Criminal Justice

III. PERFORMANCE ASSESSMENT RECOGNITION SYTYEM (PARS) PARTICIPATING AGENCIES

Managerial and confidential employees in a PARS agency who have participated in PARS for at least six (6) months during fiscal year 2013-2014 and assigned to the MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03 are eligible for annual increases effective December 26, 2014 as follows:

IV. ANNUAL INCREASES IN LIEU OF PARS FOR MANAGERS IN NON-PARS AGENCIES

Managerial and confidential employees in a Non-PARS participating agency who have served in a managerial or confidential position for at least six (6) months during fiscal year 2013-2014 and assigned to the MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03 are eligible for annual increases effective December 26, 2014 as follows:

V. NEW MANAGERS NOT ELIGIBLE FOR THE FULL ANNUAL INCREASE

Employees hired or promoted into a management position (MP or MD pay plan in Labor Units 02 or 03 or assigned to a variable range in Labor Units 02 or 03) with satisfactory performance are eligible for a Phase-in Payment as follows:

VI. DURATIONAL PROJECT MANAGERS

Effective December 26, 2014 employees will receive a 3% annual increase up to the
maximum position rate of the MP benchmarked range for Durational Project Managers and Transitional Managers with prior permanent classified service in a managerial position with satisfactory performance.

This payment cannot take an employee over the maximum of the range and lump sum payments are not authorized. No annual increase is to be paid to employees in the above-referenced job classification who do not have prior status in a managerial position in the classified service.

VII. PAYROLL PROCEDURES

A. Cost of Living Adjustment

New pay plans will be entered manually with the new bi-weekly salary.
 
B. Annual Increases and Lump Sum Payments

Annual increases must be entered manually at the proper time.
These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
 
The PARS payments must be entered manually at the proper time.
 
Agencies must use the following codes when entering the lump sum in Core-CT:
 
On the Timesheet Page: Amount; Time Reporting Code XMISP
 
On the Additional Pay Page: Amount; Earnings Code MPS

VIII. SCHEDULED PAYMENT DATES

A. Cost of Living Adjustment
Effective    Increase    Pay Period    Check Date
07/01/2014    3%    06/27/2014-07/10/2014    07/25/2014
B. Annual Increases and Lump Sum Payments
Effective    Pay Period    Check Date
12/26/2014    12/26/2014-01/08/2015    01/23/2015
06/26/2015    06/26/2015-07/09/2015    07/24/2015
The agency must also process lump sum payments manually and follow the effective dates and pay periods of annual increments.
 
C. New Managers Not Eligible for the Full Annual Increases
Hired between January 1 and June 30, 2014:
Effective    Increase    Pay Period    Check Date
06/26/2015    1.5%    06/26/2015-07/09/2015    07/24/2015
Promoted between January 1 and June 30, 2014 with previous January anniversary date:
Effective    Increase    Pay Period    Check Date
12/26/2014    1.5%    12/26/2014-01/08/2015    01/23/2015
06/26/2015    1.5%    06/26/2015-07/09/2015    07/24/2015
Promoted between January 1 and June 30, 2014 with previous July anniversary date:
Effective    Increase    Pay Period    Check Date
12/26/2014    3%    12/26/2014-01/08/2015    01/23/2015
Promoted between July 1, 2014 and December 31, 2014 with previous January anniversary date:
Effective    Increase    Pay Period    Check Date
06/26/2015    1.5%    06/26/2015-07/09/2015    07/24/2015
IX. GENERAL

Questions may be directed to:
 
Office of the State Comptroller:
 
Payroll Procedures: Payroll Services Division, (860) 702-3447;
 
Core-CT Issues: Payroll Core-CT (860) 622-2165;
 
Memorandum Interpretation: Statewide Fiscal Policy Unit, (860) 702-3440.

KEVIN LEMBO
STATE COMPTROLLER

KL:ED

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