COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
OFFICE OF THE STATE COMPTROLLER
Kevin Lembo
State Comptroller
55 ELM STREET
HARTFORD, CONNECTICUT
06106-1775
Martha Carlson
Deputy Comptroller


MEMORANDUM NO. 2013-04

February 25, 2013

TO THE HEADS OF ALL STATE AGENCIES

Attention:   Chief Administrative and Fiscal Officers, Business Managers, and Asset Personnel
Subject:   Changes to Surplus Property Procedures

I. PURPOSE
The purpose of this memorandum is to notify agencies of a new procedure for the sale of certain surplus property. Property deemed surplus property by the Department of Administrative Services State Surplus Property Program (DAS) must be sold by virtual auctioning unless determined differently by DAS.

II. GENERAL
The Department of Administrative Services has announced some important changes for the disposition of state surplus property. Agencies will now use virtual auction technology to sell their surplus property. Agencies are still required to obtain authorization from the State Surplus Property Program for their unwanted property. Personal property will be stored at the agency until it is claimed or sold. The current 14 day reallocation period for State Agencies and municipalities remains in effect. Once DAS has reviewed the unwanted surplus property, they will either provide a scrap ticket or deem the property as surplus. DAS will continue to provide a scrap ticket for property that is deemed "scrap". If DAS deems the property as surplus, the agency will use the established procedures for a virtual auction as described in Contract number12PSX0164.

III. REQUIREMENTS
For surplus personal property (except for vehicles, heavy construction vehicles and equipment, and vessels), agencies are required to photograph and post the property to the virtual auction website. The vendor is responsible for advertising the personal property once the property is posted on the site. When the personal property is claimed or sold, the buyers will be responsible for picking up the property from the agency.

For vehicles, heavy construction vehicles and equipment, and vessels the virtual auction vendor will store the equipment, vessel or vehicle at the vendor's location and handle all virtual auction preparations and photographs. The agency may choose to deliver this property to the vendor's specified facility or, for a fee, make arrangements for the vendor to pick up the property.

If the agency cannot deliver the vehicle, vessel or equipment to the vendor site, the vendor provides for vehicle pick up and transport to their site for an added towing charge. There is no charge if the agency drops off the vehicle at the vendor's location. Towing charges are not allowed for vehicles less than 11,000 GVW, if the pickup location is within thirty (30) nautical miles of the vendor's facility. The vendor will charge a fee for heavy tows and special equipment for vehicles in excess of 11,000 GVW as outlined in Exhibit B of contract number 12PSX0164. In addition, a fee shall apply for de-identifying vehicles (i.e., removing decals, bumper stickers, etc) as outlined in Exhibit B of contract number 12PSX0164.

As a reminder agencies are responsible for all their property no matter where it is located. If there is damage or a loss to the property prior to the sale of the property, agencies are required to complete the loss report for the property until it is disposed of or sold.

IV. GENERAL
Any questions concerning this memorandum may be directed to the Office of the State Comptroller, Budget and Financial Analysis Division, at (860) 702-3440 or the State Surplus Property Program at (860) 571-7445.


KEVIN LEMBO
STATE COMPTROLLER

KL: ED

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