COMPTROLLER'S SEAL STATE OF CONNECTICUT
STATE OF CONNECTICUT
OFFICE OF THE STATE COMPTROLLER
Kevin Lembo
State Comptroller
55 ELM STREET
HARTFORD, CONNECTICUT
06106-1775
Martha Carlson
Deputy Comptroller

INTERDEPARTMENTAL MEMORANDUM

May 31, 2012

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Human Resources Officers
Subject: Education Professionals (P-3B) Collective Bargaining Unit Contract Amendment and Extension - July 1, 2011 through June 30, 2016

I. AUTHORITY

The memorandum of understanding between the State of Connecticut and the Connecticut State Employees Association for the P-3B bargaining unit

II. COMPENSATION (Article 19)

A. General Wage Increases (Section 1)
There shall be no general wage increase paid to any P-3B bargaining unit employee for the 2011-12 and the 2012-13 contract years.
 
Effective on the date (August 26, 2013) that is four pay periods after July 1, 2013, the base annual salary for all employees shall be increased by three percent (3.0%). Affected employees shall also receive a lump sum payment to be made whole for the difference in percentage between the July 2011 increase received, and the wage increase that would have been effective July 2013.
 
Effective July 1, 2014, the base annual salary for all P-3B bargaining unit employees shall be increased by three percent (3.0%).
 
Effective July 1, 2015, the base annual salary for all P-3B bargaining unit employees shall be increased by three percent (3.0%).
Effective Date Increase
July 1, 2011 0% (change)
July 1, 2012 0%
August 26, 2013 3%
July 1, 2014 3%
July 1, 2015 3%
B. Teacher Pay Plan (Section 4a)
For employees hired after July 1, 2009 to be eligible for a higher pay plan, credits used for pay plan advancement must be earned after the Bachelor's degree. Prior to hire, the agency will review the educational credits and degrees of the potential employee and disclose in writing to the potential employee both the agency's position as to the appropriate salary schedule and the additional credits, if any, beyond the Bachelor's degree.
 
Effective July 1, 2009, bargaining unit members with a sixty (60) credit Masters in Social Work shall be placed on the Sixth Year salary schedule. The salaries of employees will be calculated into the higher salary group using the round up method. There shall be no retroactive payments and this will only pertain to Masters Degree in Social Work (MSW).
 
C. Twelve Month Bonus (Section 4(c)(6))

State School Teachers (12 month), Pupil Services Specialists (12 month), and Correction Department Vocational Instructors (12 month), who were employed as of July 1 and remained employed through October 1, shall receive a lump sum payment of $500.
 
D. Daily Pay Rates for Substitute Teachers and Substitute Instructors (Section 7)

The daily pay rates for Substitute Teachers and Substitute Instructors shall be increased by the same percentage as any subsequent general wage increase in the P-3B bargaining unit.
 
E. Annual Increments (Section 8)

There will be no annual increment made for contract years 2011-2012 and 2012-2013.
 
Employees will continue to be eligible for and receive annual increments in accordance with existing practice for contract years 2013-2014, 2014-2015 and 2015-2016, except as specifically varied by the contract.
Contract Year Payable
2011-2012 No AI
2012-2013 No AI
2013-2014 July 2013/January 2014
2014-2015 July 2014/January 2015
2015-2016 July 2015/January 2016
F. Longevity (Section 9)
 
a. Employees shall continue to be eligible for longevity payments for the life of the contract in accordance with existing practice, except as provided otherwise in this agreement. The longevity schedule in effect on June 30, 1993 shall remain unchanged in dollar amounts for the life of this Agreement.
 
An employee's total length of state service including war service shall be utilized to determine longevity eligibility.

b. No longevity payment in October 2011

Employees hired prior to July 1, 2011 shall continue to be eligible for longevity payments for the life of the contract in accordance with existing practice, except there shall be no longevity payment in October 2011.
 
c. Service toward longevity

No service shall count toward longevity for the two (2) year period beginning July 1, 2011 through June 30, 2013. Effective July 1, 2013, any service accrued during that period shall be added to the service calculation for the purpose of determining eligibility and level of longevity entitlement if it would have counted when performed.
 
d. Employees hired on or after July 1, 2011

No employee first hired on or after July 1, 2011 shall be entitled to a longevity payment; provided, however, any individual hired on or after said date who shall have military service which would count toward longevity under current rules shall be entitled to longevity if they obtain the requisite service in the future.
 
G. Shift and Weekend Differential (Section 13)

Mental Retardation Adult Services Instructors, State School Teachers, Correctional Recreation Supervisors and Correction Department Vocational Instructors are eligible for shift and weekend differentials.
 
The shift differential is eighty-five cents ($.85) per hour. The weekend differential is seventy-five cents ($.75) per hour.
 
H. Annual Skill Premium (EMT's) (Section 14)

Emergency Medical Technicians who are regularly assigned E.M.T. duties are eligible to receive a $475 stipend on or about October 1 of each contract year.

III. TUITION REIMBURSEMENT (Article 24)

The State will allocate for tuition reimbursement the following:
2011-2012 $75,000
2012-2013 $75,000
2013-2014 $75,000
2014-2015 $75,000
2015-2016 $75,000
Unexpended funds in one fiscal year will carry over into the next fiscal year. The tuition reimbursement fund will expire upon expiration of the contract. Applications for tuition reimbursement which are submitted and approved within the final six months of the contract may be paid, with the remaining available funds up to three months following expiration of the contract.
 
For credit courses at accredited institutions of higher education, including distance learning courses offered by such institutions, reimbursement will be one hundred percent (100%) of the cost of tuition, laboratory fees and community college service fees up to a maximum seventy-five percent (75%) of the per credit rate, including fees, for undergraduate and graduate courses at the University of Connecticut at Storrs.

IV. PROFESSIONAL CONFERENCE AND WORKSHOP FUND (Article 25)

The State will allocate to the Professional Conference and Workshop Fund the following:
2011-2012 $40,000
2012-2013 $40,000
2013-2014 $40,000
2014-2015 $40,000
2015-2016 $40,000
These funds are to be used for defraying expenses incurred for attendance by permanent employees at professional seminars, workshops, or conferences. Unexpended funds from one year will carry over into the next fiscal year. The fund will expire on expiration of the contract. Applications submitted and approved within the final six months of the contract may be paid with available funds up to three months following expiration of the contract.
 
Each eligible employee shall be entitled to a maximum of $750 reimbursement per contract year toward the cost of fees, travel, food and /or lodging related to attendance at such events. An employee may use the fund once in a two year period for an expenditure in excess of $750 but not greater than $1500. Use of the fund for expenditures of less than $750 will not entitle the employee to use the fund for an additional expenditure in excess of $750 in any two-year period (no carry over credit).

V. TRAVEL REIMBURSEMENT (Article 28)

A. Meal Reimbursement Rates
When authorized, in accordance with the Standard State Travel Regulations, any employee who is required to travel on employer business shall be reimbursed up to the following maximum rates:
Breakfast $ 8.00
*Lunch $10.00
Dinner $20.00
*Applicable to out-of-state travel or when authorized in accordance with the Standard State
Travel Regulations.
 
(1) Taxes on meals will be fully reimbursed.
(2) Gratuities will be reimbursed to a maximum of 15% of the allowable maximum.

B. Lodging
An employee who is required to remain away from home overnight in order to perform their regular duties of his/her position may be reimbursed for lodging expenses in accordance with the Standard State Travel Regulations issued by DAS.
 
C. Mileage Reimbursement
Mileage reimbursement will be paid at the GSA rate. The rate will be readjusted within thirty (30) days of readjustment by the General Services Administration.
 
D. Vehicle Use Fee
Employees required to utilize a personal vehicle for State business for 50% of the assigned monthly work days (which must be at least nine work days) will be paid a daily auto usage fee of $4.50 for each day of required usage, in addition to mileage reimbursement.
 
VI. QUALITY OF WORK LIFE FUND (Article 59)
 
The State will allocate to the Quality of Work Life Fund the following:
2011-2012 $60,000
2012-2013 $60,000
2013-2014 $60,000
2014-2015 $60,000
2015-2016 $60,000
VII. MEMORANDUM OF UNDERSTANDING - DEPARTMENT OF CORRECTION MEAL MONEY
 
Employees in the Vocational Instructor job classification in the Department of Correction are eligible for the Department of Correction meal allowance in those correctional facilities in which the employees have opted for the meal allowance. The meal rate will be applied to each shift actually worked. The per meal rate will be the rate provided to the majority of the correctional employees and will be adjusted in accordance with the rate provided to the majority of the correctional employees. Employees hired on or after July 1, 2009 shall not be entitled to the correctional meal allowance except in the cases where the vocational instructor provides educational or other inmate-related services during the meal period.

VIII. JOB SECURITY

From July 1, 2011 through June 30, 2015, there shall be no loss of employment for
P-3B bargaining unit employees hired prior to July 1, 2011, including loss of employment due to programmatic changes, subject to the following conditions:

a. Protection from loss of employment is for permanent employees and does not apply to:
i. Employees in the initial working test period;
ii. Those who leave at the natural expiration of a fixed appointment term, including expiration of any employment with an end date;
iii. Expiration of a temporary, durational or special appointment;
iv. Non-renewal of a non-tenured employee (except in units where non-tenured have permanent status prior to achieving tenure);
v. Termination of grant or other outside funding specified for a particular position;
vi. Part-time employees who are not eligible for health insurance benefits.
 
b. This protection from loss of employment does not prevent the State from restructuring and/or eliminating positions provided those affected bump or transfer to another comparable job in accordance with the terms of the attached implementation agreement. An employee who is laid off under the rules of the implementation provisions below because of the refusal of an offered position will not be considered a layoff for purposes of this Agreement.
 
c. The State is not precluded from noticing layoff in order to accomplish any of the above, or for layoffs outside the July 1, 2011-June 30, 2015 time period. The Office of Policy and Management and the Office of Labor Relations commit to continuing the effectiveness of the placement and training process during and beyond the biennium to facilitate the carrying out of its purposes. The State will continue to utilize the funds previously established for carrying out the State's commitments under this Agreement and to facilitate the placement and training process.

IX. SCHEDULED PAYMENT DATES

A. General Wage Increase
The general wage increase will be made centrally at the proper time.
Effective Increases Pay Period Check Date
07/01/2011 0% See Sec II A of this memo See Sec II A of this memo
07/01/2012 0% No General Wage Increase No General Wage Increase
08/26/2013 3% 08/23/2013 - 09/05/2013 09/20/2013
07/01/2014 3% 06/27/2014 - 07/10/2014 07/25/2014
07/01/2015 3% 06/26/2015 - 07/09/2015 07/24/2015
Lump Sum Payments for Employees to be Made Whole
Pay Periods Covered Amount Check Date
07/01/2013-08/25/2013 .5% 09/20/2013
B. $500 Twelve Month Lump Sum Payments
Effective Pay Period Check Date
October 2011 09/23/2011 - 10/06/2011 10/21/2011
October 2012 09/21/2012 - 10/04/2012 10/19/2012
October 2013 09/20/2013 - 10/03/2013 10/18/2013
October 2014 09/19/2014 - 10/02/2014 10/17/2014
October 2015 09/18/2015 - 10/01/2015 10/16/2015
C. Annual Increments
Annual Increments will be entered centrally at the proper time as follows:
Effective Pay Period Check Date
July 2011 No AI No AI
January 2012 No AI No AI
July 2012 No AI No AI
January 2013 No AI No AI
July 2013 06/28/2013 - 07/11/2013 07/26/2013
January 2014 12/27/2013 - 01/09/2014 01/24/2014
July 2014 06/27/2014 - 07/10/2014 07/25/2014
January 2015 12/26/2014 - 01/08/2015 01/23/2015
July 2015 06/26/2015 - 07/09/2015 07/24/2015
January 2016 12/25/2015 - 01/07/2016 01/22/2016
D. Annual Skill Premium For EMT's
Effective Pay Period Check Date
October 2011 09/23/2011 - 10/06/2011 10/21/2011
October 2012 09/21/2012 - 10/04/2012 10/19/2012
October 2013 09/20/2013 - 10/03/2013 10/18/2013
October 2014 09/19/2014 - 10/02/2014 10/17/2014
October 2015 09/18/2015 - 10/01/2015 10/16/2015

X. PAYROLL PROCEDURES

A. Split Pay Period for General Wage Increase
General wage increase effective August 26, 2013. The effective pay period is August 23, 2013 through September 5, 2013. Wages earned for August 23, 2013 through August 25, 2013 should be paid at the old rate. The wages earned for the period August 26, 2013 through September 5, 2013 should be paid at the new rate.
 
General wage increase effective July 1, 2014. The effective pay period is June 27, 2014 through July 10, 2014. Wages earned for the period June 27, 2014 through June 30, 2014 should be paid at the old rate. The wages earned for the period July 1, 2014 through July 10, 2014 should be paid at the new rate.

General wage increase effective July 1, 2015. The effective pay period is June 26, 2015 through July 9, 2015. Wages earned for the period June 26, 2015 through June 30, 2015 should be paid at the old rate. The wages earned for the period July 1, 2015 through July 9, 2015 should be paid at the new rate.
 
B. Implementation of General Wage Increase
New pay plans will be implemented centrally with the new hourly rate and biweekly salary effective with the pay period, at the proper time.
 
C. $500 Twelve Month Bonus
On the Timesheet Page: Amount; Time Reporting Code XMISA
On the Additional Pay Page: Amount; Earnings Code MIS
 
D. Shift Differential
On the Timesheet Page: Hours, Shift 1; Amount 50180 or Hours Shift 2 (Time and a half); Account 50180 or Amount; Shift 3; Account 50180
On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180
 
E. EMT Skill Premium
On the Timesheet Page: Amount; Time Reporting Code XSKPA
On the Additional Pay Page: Amount; Earnings Code SKP
 
F. Auto Usage
On the Timesheet Page: Amount, Time Reporting Code XAUTA
On the Additional Pay Page: Amount, Earnings Code AUT

XI. GENERAL

Questions may be directed as follows:
 
Contract Interpretation: Agency Human Resources Officers;
 
Memorandum Interpretation: Office of the State Comptroller, Budget and Financial Analysis Division, (860) 702-3440;
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3447;
 
Tuition Reimbursement: Office of the State Comptroller, Management Services Division
(860) 702-3334.

KEVIN LEMBO
STATE COMPTROLLER

KL:CH

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