State Comptroller
HARTFORD, CONNECTICUT
06106-1775
Deputy Comptroller
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| STATE OF CONNECTICUT | ||
| OFFICE OF THE STATE COMPTROLLER | ||
| Kevin Lembo State Comptroller |
55 ELM STREET HARTFORD, CONNECTICUT 06106-1775 |
Martha Carlson Deputy Comptroller |
| To: | Chief Administrative and Fiscal Officers, and Business Managers |
| Subject: | Client Funds and Personal Property of Deceased Clients or Clients Who Are No |
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| Longer Residents of a Facility |
I. PURPOSE
To correct the February 14, 2011 Interdepartmental Memorandum and to clarify
the procedures in the Activity and Welfare Funds (Trustee Accounts) Manual, in
particular the client funds and personal property of deceased clients in the
Department of Children and Families, Department of Correction, Department of
Developmental Services, Department of Mental Health and Addiction Services, and
the Department of Social Services or clients who are no longer a resident of a
facility.
II. AUTHORITY
Sections 4a-16, 4-52 through 4-56, and 4-58 of the Connecticut General
Statutes.
III. CLIENT FUNDS AND PERSONAL PROPERTY OF DECEASED CLIENTS
The Activity and Welfare (Trustee Accounts) Manual will be revised to
include the following information:
When the deceased client leaves client funds and/or personal property that has value, the agency should notify the Department of Administrative Services (DAS) Collection Services Division in writing that they have deceased client funds and/or personal property. DAS Collection Services will determine whether they will claim the deceased client funds and/or personal property and will notify the agency of their decision in writing.
Client Funds of Deceased Individual
If DAS Collections does not want these funds, the agencies must follow the
instructions for "holders" on the Office of the State Treasurer, Unclaimed
Property Division's website,
www.state.ct.us/ott/aboutucp.htm . The unclaimed funds must be held for
three years before reporting them to the Office of the State Treasurer. A copy
of the death certificate for the deceased client should be included with the
holder report when it is sent to the Office of the State Treasurer.
Personal Property of Deceased Individuals
If DAS Collections does not want the personal property of a client, the agency
must retain the property for a period of three years. During this period, the
agency must make every reasonable effort to return each article to its owner. At
the end of three years, the administrative head of the agency may sell or
otherwise dispose of the property with the approval of the governing board of
the institution. Any revenue derived from the sale of the property will be
credited to the "Trustee Account"
of the institution. Any institution not having a "Trustee Account"
will forward the revenue to the Office of the State Treasurer to be
credited to the State General Fund.
IV. CLIENT FUNDS AND PERSONAL PROPERTY OF CLIENTS WHO ARE NO LONGER RESIDENTS
OF A FACILITY
The Activity and Welfare (Trustee Accounts) Manual will be revised to include
the following information:
When an individual has left the facility and has client funds and/or personal property of value, the agency should make every effort to return any funds or personal property to the rightful owner.
Client Funds of Individuals Who Are No Longer a Resident of a Facility
If the agency has client funds of an individual who has left the facility, the
agency should follow the instructions for "holders"
on the Office of the State Treasurer, Unclaimed Property Division's
website, www.state.ct.us/ott/aboutucp.htm . The unclaimed funds must be held for
three years before reporting them to the Office of the State Treasurer.
Personal Property of Individuals Who Are No Longer a Resident of a Facility
If the agency has personal property of a client, the agency must retain the
property for a period of three years. During this period, the agency must make
every reasonable effort to return each article to its owner. At the end of three
years, the administrative head of the agency may sell or otherwise dispose of
the property with the approval of the governing board of the institution. Any
revenue derived from the sale of the property will be credited to the "Trustee Account" of the institution. Any institution not having a "Trustee Account"
will forward the revenue to the Office of the State Treasurer to be
credited to the State General Fund.
V. DISPOSAL OF PERSONAL PROPERTY WITH NO VALUE
If the agency has personal property of a client that has no value, then the
agency must establish a policy that determines how to dispose of the unclaimed
personal property.
VI. QUESTIONS
Questions regarding this memorandum may be directed to the Fiscal Policy
Division of the Office of the State Comptroller at 860-702-3440.
Questions regarding the reporting process for unclaimed property may be submitted to the Office of the State Treasurer at cathy.kristof@ct.gov or 860-702-3276.
Questions regarding whether clients owe the State funds should be directed to
the Department of Administrative Services, Collection Services Division at
860-713-5427.
KEVIN LEMBO
STATE COMPTROLLER
KL:ED:CH
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