COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

COMPTROLLER'S MEMORANDUM NO. 2009 - 29

August 7, 2009

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Personnel and Payroll Officers, Chief Administrative and Fiscal Officers, Business Managers
SUBJECT: Unemployment Compensation Program for State Employees

I. INTRODUCTION

The purpose of this memorandum is to (1) re-introduce the unemployment compensation administrator for State employees and (2) advise agencies of the new procedures for reporting employee separations.

II. BACKGROUND

Pursuant to Connecticut General Statutes, Section 3-117a, the Office of the State Comptroller (OSC) is responsible for the management of State employee unemployment compensation claims. The administrator for OSC's unemployment compensation claims is TALX UC eXpress (TALX).

III. PROCEDURES

For a number of years, TALX used the TelSep system to allow agencies to report employee separation information. Under that system, State agencies phoned in separation information so that TALX had on file a basic reason for each employee's separation in the event a claim was filed. Because only a percentage of those who separate from service actually file unemployment claims, TALX has determined that this method of collecting separation information no longer meets the requirements of State unemployment processing.

Effective immediately, for unemployment purposes agencies are no longer required to phone in reasons for every separation. In the event that a separated employee files an unemployment claim, TALX will contact the agency to secure detailed separation information.

An exception to this process will be made if your agency has seasonal layoffs or a mass reduction in force (beyond ten people). In that event, the agency should provide TALX a list of those affected. Attached is a sample list in TALX's preferred format. All layoff or mass separation listings should be e-mailed via secured format to Jodi Estep at jestep@talx.com , or faxed to her at (866) 622-6241, as soon as the information becomes available, preferably before the separations occur.

IV. CONCLUSION

Any questions regarding this new process should be directed to Jodi Estep, the Unemployment Specialist at TALX, at (800) 848-0287 Extension 3025 or by email at jestep@talx.com

In all cases concerning the separation of State employees, it is critical for State agencies to promptly supply TALX with required information when it is requested; this will facilitate determinations as to unemployment compensation eligibility and potential liability. Your assistance in adhering to these procedures is greatly appreciated.

Very truly yours,

NANCY WYMAN
State Comptroller

Attachments:
Unemployment Compensation Seasonal/Mass Separation Report
Separation Report Spreadsheet Format Explanation
TALX UC eXpress - Unemployment Compensation Separation Codes

NW/TW/MH/AA

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