COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-24

June 11, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Human Resources Officers
Subject: P-1 and NP-6 Health Care Bargaining Units, District 1199, Contract Extension and Changes

I. AUTHORITY

This memo addresses the economic provisions and language changes contained in the 2009-2012 NP-6/P-1 Bargaining Unit Contract. Refer to contract for other provisions.

II. COMPENSATION (Article 9)

A. General Wage Increases
General wage increases will be effective as follows:
 
Effective Date Increase
2009-2010 contract year 0%
July 2, 2010 2.5%
July 1, 2011 2.5%
 
B. Annual Increments
There will be no annual increments for the 2009-2010 contract year. Annual increments for the 2010-2011 and the 2011-2012 contract years will be delayed by three months until the pay period following October 1 or April 1.
 
C. Longevity
Employees will continue to be eligible for longevity payments for the life of this contract in accordance with existing practice. The longevity schedule in effect on June 30, 2009 will remain unchanged in dollar amounts.

D. In Charge Pay
For those eligible, the amount is $16.00 for each full shift worked in the capacity of "in charge" in either P-1 or NP-6 bargaining unit.
 
E. Standby Pay
Staff, other than physicians who are assigned to be readily available to return to work or perform other work as required by the agency's standby program, will be paid $1.65 per hour for the period of the standby assignment. Employees on a standby assignment where the beginning shift falls on a holiday will be paid $3.50 per hour for the period of the standby assignment.
 
F. On-Call Rate - UCHC
On-call rate will be $4.00 for Respiratory Therapy Technicians, Surgical Technologists and Operating Room/Anesthesia Technicians at UCHC.
 
G. Qualified Mental Retardation Professionals Stipend
Qualified Mental Retardation Professionals (QMRP) who are below the salary group of the class of QMRP and who have QMRP responsibilities for a caseload of 15 or more clients for the previous year will receive a yearly $1000 stipend lump sum payment. Such payment will be prorated in the event that the employee did not meet the above criteria for a full year.
 
H. Physicians Night Duty and Standby Night Duty
Physicians in all agencies will be paid $35.00 per hour multiplied by the number of hours worked off-site standby status. Physicians who work on-site on-call and weekend on-site on-call will be paid at the rates outlined in the agreement.
 
I. Veterinarian Shoe Allowance
Each Veterinarian will receive a $30.00 safety shoe allowance. The laundry allowance will continue at $.75 per day actually worked.
 
J. Recruitment and Retention Bonus for Registered Nurse
Each Registered Nurse who is permanently assigned to the second or third shift will receive a recruitment and retention yearly bonus of $3,000. This bonus will be paid biweekly.
 
K. Recruitment and Retention Stipend for Clinical Nurse Coordinator and Nurse Clinician
A recruitment and retention stipend of $2,000 will be paid annually to employees in the classification of Clinical Nurse Coordinator and Nurse Clinician. The stipend will be paid in two installments in July and December in each contract year.

L. Recruitment and Retention Bonus for Licensed Practical Nurse
Each Licensed Practical Nurse permanently assigned to the second or third shift will receive a yearly bonus of $600. This bonus will be paid in two installments in July and December.
 
M. Uniform Allowance
Employees required to wear uniforms not provided by the Employer will receive a $100 annual uniform allowance. Payment will be made on or about July 15 of each year.
 
N. P-1 Annual Bonus Payments
Physicians who, on October 1 of each year, are Board Certified in their area of practice will receive a bonus of $1,000.
Effective October 1, all physicians employed by the Department of Children and Families who are Board Certified as Child Psychiatrist will receive a $1,000 bonus.
 
O. EMT Stipend
Emergency Medical Technicians who are regularly assigned EMT duties will receive a stipend of $400.
 
P. DOT Safety Shoes
The Department of Transportation will continue its existing practice of providing payment for safety shoes to employees it requires to wear safety shoes.
 
Q. Bilingual Stipend
A stipend of $1000 annually will be paid to an employee where it is required for the employee to be bilingual. The stipend will be paid quarterly in the amount of $250.
 
R. Cellular Telephone Stipend
The State will provide Drug Control Agents and Principal Drug Control Agents within the Department of Consumer Protection a monthly stipend of $20 per month for use of the employee's personal cellular telephone. The employer may require the employee to surrender the state-issued beeper as a condition to becoming eligible for the stipend. The employee may elect to retain the state-issued beeper, not use a personal cellular telephone and not receive the stipend.
 
S. Indemnification and License Fee (Article 30)
An employee whose job requires a professional license or certification, as a condition of employment, and who uses the license or certification exclusively or primarily for State business will be reimbursed for the cost associated with the maintenance of such license or certification.

III. SHIFT ASSIGNMENTS AND DIFFERENTIALS (Article 19)

A. Shift Differential
Employees who work a shift where the majority of hours fall after 3:00 p.m. and before 7:00 a.m. will be entitled to shift differential. Payment will be made for all hours worked during the shift.
 
B. Differential Amount
Shift and weekend differential for all eligible employees, including part-time employees under 20 hours, will be 5% of Step 2 of the appropriate salary group.
Shift differential for eligible LPNs and Registered Nurses, including part-time employees under 20 hours, will be 15% of Step 2 of the appropriate salary group.
 
C. Eligibility for Shift and Weekend Differential
1. All employees in classifications in Salary Group 25 and below.
2. Notwithstanding the above, Section 4(f) of the State Coalition Agreement on Pay Equity will govern in determining whether a classification is eligible for shift and/or weekend differential payment.

IV. TRAVEL REIMBURSEMENT (Article 31)

A. Meal Rates
An employee who is required to travel on employer business will be reimbursed for meals at the following rate:
 
Breakfast $ 8.00
Lunch 10.00
Dinner 20.00
 
Employees transporting patient/client during the lunch period and required to stop for lunch with the patient/client will be reimbursed up to $7.00 for lunch.
 
B. Vehicle Use
An employee who is required to use his/her personal vehicle in the performance of duty will be reimbursed at the current GSA mileage rate, which is currently 55 cents per mile. Employees required to use their personally owned vehicles to transport patients/clients in excess of two days in a workweek will be paid $4.50 per day for vehicle use fee. The fee will be paid for each day that the employee is required to use his/her vehicle in the performance of State business.

V. TRAINING AND TUITION REIMBURSEMENT (Article 35)

A. Tuition Reimbursement
The tuition fund for NP-6 and P-1 will be a joint fund. The joint P-1/NP-6 fund will have $555,000 appropriated on or about July 1 of each contract year. Funds that are not expended in one contract year will carry over into the next contract year. The tuition funds will expire on June 30, 2012. Applications for tuition reimbursement that are submitted and approved within the final six (6) months of the agreement may be paid with the remaining available funds up to three (3) months following expiration of the agreement.
 
Full tuition reimbursement equal to 75% of the per credit rate for undergraduate and graduate courses at the University of Connecticut, Storrs. However, such reimbursement will not exceed the actual cost of each course.
 
Part-time employees, under twenty (20) hours, who have at least 4 years of continuous service will be entitled to participate in the tuition reimbursement program, except that the amount of reimbursement will be fifty (50) percent of the amount specified in this article.
 
B. Combined Education and Training Fund
A combined education and training fund of $382,000 per contract year will be allocated. Funds not expended during the contract period that expires June 30, 2009 will be rolled over into the new contract.
 
C. Career Mobility Fund
This fund will fund a bank of leave hours for employees who are pursuing a higher education degree. The cost of such leave hours to be deducted from the Combined Education and Training Fund will be $20.00. Effective July 1, 2011 the cost of leave hours to be deducted will be $25.00.
 
D. Conference and Workshop Fund
There will be $380,000 appropriated July 1 of each contract year for bargaining unit employees with six (6) or more months of service for attendance at professional seminars, workshops, or conferences. These funds will be combined for P-1/NP-6 employees.
 
Each employee will be entitled to be reimbursed to a maximum of $1,000 per contract year toward the cost of fees, travel, food and lodging related to attendance at such events. Conference/Workshop Funds of $1,000 per year can be combined once in any two years. The combining of funds can occur by combining the annual allotment from the current contract year with any unused annual allotment from the previous year or by combining the annual allotment from the next contract year. Reimbursement for travel, food and lodging will be consistent with the Travel Reimbursement article of the agreement and applicable State travel regulations. Funds not reserved for seminars, workshops or conferences by March 1 of each year may be transferred to the joint tuition reimbursement fund upon request of the union. Funds committed for workshops/conferences in one fiscal year will carry over to the next fiscal year.
 
Part-time employees under twenty (20) hours who have at least one (1) year of continuous service will be entitled to participate in the Conference and Workshop Fund. The amount of annual entitlement will be $175.00 and employees will attend such programs on their own time.

VI. FURLOUGH DAYS

There will be mandatory furlough days for all members of the NP-6 and P-1 bargaining units. There will be one furlough day before June 1, 2009, three furlough days between July 1, 2009 and June 30, 2010 and three furlough days between July 1, 2010 and June 30, 2011. Please refer to the Memorandum of Agreement between the State of Connecticut and the New England Health Care Employees Union, District 1199, SEUI for specific details.
 
Core-CT has issued furlough day processing instructions in the HR Daily Mails dated May 19, 2009 and May 21, 2009.

VII. SCHEDULED PAYMENT DATES

A. General Wage Increases
 
Effective Date Pay Period Check Date
July 2, 2010 07/02/10 - 07/15/10 07/30/10
July 1, 2011 07/01/11 - 07/14/11 07/29/11
 
B. Annual Increments
 
Effective Date Pay Period Check Date
October 2010 (delayed 3 months) 10/08/10 - 10/21/10 11/05/10
April 2011 (delayed 3 months) 04/08/11 - 04/21/11 05/06/11
October 2011 (delayed 3 months) 10/07/11 - 10/20/11 11/04/11
April 2012 (delayed 3 months) 04/06/12 - 04/19/12 05/04/12
 
C. QMRP Stipend
 
Effective Date Pay Period Check Date
07/01/09 06/19/09 - 07/02/09 07/17/09
07/01/10 06/18/10 - 07/01/10 07/16/10
07/01/11 07/01/11 - 07/14/11 07/29/11
 
D. Veterinarian Shoe Allowance
 
Effective Date Pay Period Check Date
07/01/09 06/19/09 - 07/02/09 07/17/09
07/01/10 06/18/10 - 07/01/10 07/16/10
07/01/11 07/01/11 - 07/14/11 07/29/11
 
E. Recruitment and Retention Stipend for Clinical Nurse Coordinator and Nurse Clinician

Effective Date Pay Period Check Date
07/01/09 06/19/09 - 07/02/09 07/17/09
12/01/09 11/20/09 - 12/03/09 12/18/09
07/01/10 06/18/10 - 07/01/10 07/16/10
12/01/10 11/19/10 - 12/02/10 12/17/10
07/01/11 07/01/11 - 07/14/11 07/29/11
12/01/11 11/18/11 - 12/01/11 12/16/11
 
F. Recruitment and Retention Stipend for LPN's
 
Effective Date Pay Period Check Date
07/01/09 06/19/09 - 07/02/09 07/17/09
12/01/09 11/20/09 - 12/03/09 12/18/09
07/01/10 06/18/10 - 07/01/10 07/16/10
12/01/10 11/19/10 - 12/02/10 12/17/10
07/01/11 07/01/11 - 07/14/11 07/29/11
12/01/11 11/18/11 - 12/01/11 12/16/11
 
G. Uniform Allowance
 
Effective Date Pay Period Check Date
07/15/09 07/03/09 - 07/16/09 07/31/09
07/15/10 07/02/10 - 07/15/10 07/30/10
07/15/11 07/15/11 - 07/28/11 08/12/11
 
H. P-1 Annual Bonus Payments
 
Effective Date Pay Period Check Date
10/01/09 09/25/09 - 10/08/09 10/23/09
10/01/10 09/24/10 - 10/07/10 10/22/10
10/01/11 09/23/11 - 10/06/11 1 0/21/11
 
I. EMT Stipend
 
Effective Date Pay Period Check Date
07/01/09 06/19/09 - 07/02/09 07/17/09
07/01/10 06/18/10 - 07/01/10 07/16/10
07/01/11 07/01/11 - 07/14/11 07/29/11
 
J. Bilingual Stipend

Annual stipend of $1000 will be paid in quarterly installments for each contract year. Payments of $250 will be made during the pay period including October 1, January 1, April 1, and July 1 for each year of the contract.
 
Effective Date Check Date
07/01/09 07/17/09
10/01/09 10/23/09
01/01/10 01/29/10
04/01/10 04/23/10
07/01/10 07/16/10
10/01/10 10/22/10
01/01/11 01/28/11
04/01/11 04/21/11
07/01/11 07/29/11
10/01/11 10/21/11

VIII. PAYROLL PROCEDURES

A. Implementation of General Wage Increase
New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period, at the proper time.
 
B. Annual Increments
Annual increments will be entered centrally at the proper time for agencies.
 
C. Longevity
Core-CT will provide notification at the proper time for the payment of longevity.

D. In Charge Pay
1. On the Timesheet Page: Amount; Time Reporting Code XINCA.
2. On the Additional Pay Page: Amount; Earnings Code INC.
 
E. Night Duty Payment
1. On the Timesheet Page: Amount; Time Reporting Code XMISA.
2. On the Additional Pay Page: Amount; Earnings Code MIS.
 
F. QMRP Stipend
1. On the Timesheet Page: Amount; Time Reporting Code XMERA.
2. On the Additional Pay Page: Amount; Earnings Code MER.
 
G. Retention Stipend
1. On the Timesheet Page: Amount; Time Reporting Code XRTSA.
2. On the Additional Pay Page: Amount; Earnings Code RTS.
 
H. Annual Bonus Payments
1. On the Timesheet Page: Amount; Time Reporting Code XMERA.
2. On the Additional Pay Page: Amount; Earnings Code MER.
 
I. EMT Stipend
1. On the Timesheet Page: Amount; Time Reporting Code XSKPA.
2. On the Additional Pay Page: Amount; Earnings Code SKP.
 
J. Bilingual Stipend
1. On the Timesheet Page: Amount; Time Reporting Code XSKPA.
2. On the Additional Pay Page: Amount; Earnings Code SKP.
 
K. Shoe Allowance
1. On the Timesheet Page: Amount; Time Reporting Code XSHUA.
2. On the Additional Pay Page: Amount; Earnings Code SHU.
 
L. Uniform Allowance
1. On the Timesheet Page: Amount; Time Reporting Code XUNFA.
2. On the Additional Pay Page: Amount; Earnings Code UNF.
 
M. Shift Differential
1. On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2 (Time and a Half); Account 50180 or Amount; Shift 3; Account 50180.
2. On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180.
 
N. Standby Pay
1. On the Timesheet Page: Amount; Time Reporting Code XOCHH.
2. On the Additional Pay Page: Amount; Earnings Code OCH.
 
O. On-Call Rate - UCHC
1. On the Timesheet Page: Amount; Time Reporting Code XOCJH.
2. On the Additional Pay Page: Amount; Earnings Code OCJ.
 
P. Cellular Telephone Stipend
1. On the Timesheet Page: Amount; Time Reporting Code XNRTS.
2. On the Additional Pay Page: Amount; Earnings Code NRQ.
 
Q. License Fee
1. On the Timesheet Page: Amount; Time Reporting Code XNRRA.
2. On the Additional Pay Page: Amount; Earnings Code NRR.
 
R. Vehicle Use
1. On the Timesheet Page: Amount; Time Reporting Code XAUTA.
2. On the Additional Pay Page: Amount; Earnings Code AUT.

IX. GENERAL

Questions may be directed as follows:
 
Contract Interpretation: Agency Human Resources Officer;

Payroll Procedures: Office of the State Comptroller,
Payroll Services Division, (860) 702-3463;

Memorandum Interpretation: Office of the State Comptroller,
Fiscal Policy Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:CH

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