COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-22a

June 23, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Human Resources Officers
Subject: Administrative and Residual (P-5) Collective Bargaining Unit Contract Extension and Changes - Addendum

I. PURPOSE

To provide information on additional provisions of the collective bargaining agreement between the Administrative and Residual (P-5) bargaining unit and the State of Connecticut.

II. COMPENSATION (Article 24)

A. Shift and Weekend Differential (Section 4)
 
a. Shift Differential
 
1. The night shift differential will be seventy-five cents ($0.75) per hour.
 
2. Those employees who have selected an alternative work schedule will not receive shift differential for any hours within the bandwidth hours of Alternative Work Schedule.
 
3. Employees at or below Salary Grade 24 will be eligible for shift differential. Teletrack Line Supervisors will qualify for the night shift differential provided all other eligibility criteria are met.

b. Weekend Differential

 
1. Weekend differential will be paid for working a full shift with the majority of shift hours falling on the weekend.
 
2. Weekend differential will be paid only for employees working in seven (7) day operations and only for hours worked.
 
3. The weekend differential will be fifty cents ($0.50) per hour.
 
4. Employees at or below Salary Grade 24 will be eligible for the weekend
differential. Teletrack Supervisors will qualify for the night shift differential provided all other eligibility criteria are met.
 
B. Tuition Reimbursement (Section 6)

The State will allocate for tuition reimbursement the following:
July 1, 2009 July 1, 2010 July 1, 2011
$200,000 $200,000 $200,000
 
Unused funds from one contract year will be carried forward into the following contract year. Unused funds at the expiration of the contract term will lapse.
 
Tuition reimbursement will be equal to seventy-five percent (75%) of the per credit rate for undergraduate and graduate courses at the University of Connecticut, Storrs. Reimbursement can not exceed the actual cost of each course.
 
C. Licensing Fees (Section 7)
An employee whose job specification requires a professional license or certification as a condition of employment and who uses such license for State business will be reimbursed for the cost of such license or certification.
 
D. Safety Shoes (Section 9)
Employees who are required on a daily basis to wear safety shoes will receive an annual allowance of one-hundred ($100) dollars.
 
E. On-Call/Standby Pay (Section 10)
For those employees, who are by managerial direction, assigned on-call/standby status and must be available for service and must respond if contacted, a sum of $1.25 per hour, and for holiday on-call/standby the rate will be $2.00 per hour. Notwithstanding the duration of any on-call/standby assignment, compensation will not exceed $175 per employee per week.
 
F. Home Office Premium (Section 12)
On or about December 1 of each contract year, employees in the following classifications who are expected to use their home to conduct State business will receive two-hundred fifty ($250) dollars. Department of Agriculture -Inspector - Dairy, or Department of Agriculture - Inspector - Poultry and Livestock. These payments are to be proportionately reduced for those employees who use their home to conduct State business for less than a full year, measured from July 1 to June 30.
Effective Check Date
12/01/09 12/04/09
12/01/10 12/03/10
12/01/11 12/02/11
G. Home Garaging (Section 13)
Any employee who is required by the State to garage a State vehicle at his/her home and whose gross income is reported to be increased by the provision of an employer provided vehicle pursuant to Federal Public Law 99-44 will receive a two-hundred dollar ($200) annual payment on or about January 15 of each contract year. Eligibility for the annual payment will be limited to those employees who are required to home garage a vehicle for an aggregate of ten (10) months or more between November 1 and October 31. Those employees who are required to home garage a vehicle for an aggregate of four (4) months but less than ten (10) months between November 1 and October 31 will receive a one hundred dollar ($100) annual payment on or about January 15 of each contract year.
Effective Check Date
01/15/10 01/15/10
01/15/11 01/14/11
01/15/12 01/13/12

III. TRAVEL EXPENSES AND REIMBURSEMENT (Article 25)

A. Mileage Reimbursement (Section 2)
Employees required to use his/her personal vehicle in the performance of duty will be reimbursed mileage at the U.S. General Service Administration (GSA) rate, which is currently 55 cents per mile. The mileage rate will be readjusted within thirty (30) days of readjustment by the U.S. General Services Administration.
 
B. Auto Usage Fees (Section 5)
Employees required to utilize a personal vehicle for fifty percent (50%) of the assigned monthly work days will be paid a daily auto usage fee equal to $4.00 for each work day of required availability or $5.00 for each day of required usage, for each work day such month which will be in addition to the mileage reimbursement. Said usage will be evaluated and paid on a monthly basis upon presentation of travel expense reimbursement.

C. Out of State Travel (Section 10)
An employee who is required to travel overnight and out of state on State business for a period of two (2) or more consecutive days will receive a $10.00 lump sum undocumented reimbursement for each day or partial day of the business trip, but will not receive any payment for the return day if the travel ends prior to 7:00 am on that day.
Premium City Supplement - The premium city supplement will be $8.00.
 
D. Meal Reimbursement Rates (Section 13)
2009-2010 2010-2011 2011-2012
Breakfast $11.00 $11.00 $11.00
Lunch 15.00 15.00 15.00
Dinner 26.00 26.00 26.00
E. Other Business Expenses (Section 16)
Employees will be reimbursed for gratuities to hotel/motel maids at the rate of up to two dollars ($2.00) per night for stays of three (3) or more consecutive nights.

IV. TRAINING AND PROFESSIONAL LEAVE (Article 31)

Professional leave is defined as leave to attend seminars, classes, lectures, workshops, conventions, or other related activities in aid of the development, maintenance or exchange of professional skills, techniques or experiences which clearly relate to an employee's primary job assignment or logical career progression.
Employees may request and, subject to the conditions outlined in the contract, will be granted up to ten days leave with pay per contract term for professional development. See contract for details.
 
Professional Development and Conference Fund (Section 6)
The State will allocate to the Professional Development and Conference Fund the following:
July 1, 2009 July 1, 2010 July 1, 2011
$120,000 $120,000 $120,000
Any unexpended funds which exist at the end of any contract year shall roll over for use in the next succeeding year. All funds remaining at the end of the contract shall revert to the State unless the parties agree otherwise.
 
Professional Development and Conference Fund (Section 7)
Employees will be entitled to a maximum of five hundred ($500) dollars per person per contract year reimbursement toward the cost of fees, travel, food, and lodging related to attendance at conferences, seminars, and programs. The fund assumes no liability for any costs incurred by an employee without prior approval by the Office of the State Comptroller.

V. MISCELLANEOUS (Article 38)

Hazardous Duty (Section 7)
The hourly pay differential which was established for certain designated job assignments or working conditions in the Department of Correction will continue under the criteria and standards for payment established in prior agreements. The hourly pay differential rate will be fifty-five cents ($0.55) per hour.

VI. PAYROLL PROCEDURES

A. Shift Differential
 
1. On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2
(Time and a Half); Account 50180 or Amount; Shift 3; Account 50180.
 
2. On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180.
 
B. License Fee
 
1. On the Timesheet Page: Amount; Time Reporting Code XNRRA.

2. On the Additional Pay Page: Amount; Earnings Code NRR.
 
C. Shoe Allowance
 
1. On the Timesheet Page: Amount; Time Reporting Code XSHUA.

2. On the Additional Pay Page: Amount; Earnings Code SHU.
 
D. On-Call/Standby Pay
 
1. On the Timesheet Page: Units; Time Reporting Code XOCFH.

2. On the Additional Pay Page: Units; Earnings Code OC5.

3. On the Timesheet Page: Units; Time Reporting Code XOCGH.

4. On the Additional Pay Page: Units; Earnings Code OC6.
 
E. Home Office Premium
 
1. On the Timesheet Page: Amount; Time Reporting Code XHOMA.

2. On the Additional Pay Page: Amount; Earnings Code HOM.

F. Home Garaging
 
1. On the Timesheet Page: Amount; Time Reporting Code XFRBA.

2. On the Additional Pay Page: Amount; Earnings Code FRB.
 
G. Auto Usage Fee
 
1. On the Timesheet Page: Amount; Time Reporting Code XAUTA.

2. On the Additional Pay Page: Amount; Earnings Code AUT.
 
H. Hazardous Duty
 
1. On the Timesheet Page: Units; Time Reporting Code XHDCH.

2. On the Additional Pay Page: Units; Earnings Code HD3.

VII. GENERAL

Questions may be directed as follows:
 
Contract Interpretation: Agency Human Resources Officers;
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;
 
Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:CH

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