COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM 2009-21

June 8, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention:   Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject:   Core-CT Security Impacts of the Retirement Incentive Program

I. PURPOSE

The purpose of this memo is to advise all state agencies that with the Retirement Incentive Program (RIP) it is anticipated there will be a significant number of changes statewide that will have an impact on Core-CT Security and agencies are encouraged to submit their requests to the Core-CT Security team as soon as possible.

II. FINANCIAL OPERATIONS

Agency business offices should evaluate the impact of the Retirement Incentive Program on their daily operations. Items to review include: the workflow of purchasing and payables, origins and all roles associated with reporting. New Core-CT job aids for establishing workflow are available. See the Core-CT FIN Daily Mail dated June 5, 2009.
 
If you must make changes for a final approver role remember to complete the Claims Authorization Form (CO-512) and submit it to the Comptroller's, Accounts Payable Division. The CO-512 requires current agency head approval. Refer to the Fiscal Year End instructions for additional details located at: http://www.osc.state.ct.us/2009memos/fiscalyearend/fyeinstructions09.htm

III. HRMS OPERATIONS

Agency HRMS offices should evaluate the impact that the Retirement Incentive Program may have on their daily operations. A review should include the workflow of the approver role. The agency security liaison should be notified of the names of employees retiring in a timely manner to allow the removal of employee Core-CT access.

IV. RETIREES

Users leaving state service under the RIP must have their Core-CT access removed. To assist Security Liaisons in the process of deleting multiple Core-CT User IDs for retirees as a result of the RIP, a spreadsheet has been created that can be substituted for the regular CO-1092 form.
 
The form may be found at http://www.core-ct.state.ct.us/security/xls/delete_rip_users.xls.  This form may be used instead of the regular CO-1092 if more than one person is retiring.

V. APPLICATION SECURITY REQUEST FORM (CO-1092)

Requests for additional roles for existing users should continue to be submitted on a separate CO-1092's. Reference the Core-CT Security Liaison Guide when assigning new roles.

VI. RETENTION

All original Core-CT Application Security Request Forms (CO-1092) must be retained by the agencies for two (2) years from the date of employee separation from state service.

VII. QUESTIONS

Questions may be directed to the State Comptroller's Office as follows:
 
Memorandum Interpretation
Fiscal Policy Division, (860) 702-3440
 
Central Review (Segregation of Duties)
Accounts Payable Division, (860) 702-3391
 
Claims Authorization Form (CO-512)
Accounts Payable Division, (860) 702-3374
 
Security Guidelines and Procedures
http://www.core-ct.state.ct.us/security/docs/liaison_guide.doc 
 
Agency's Security Liaison
http://www.core-ct.state.ct.us/security/xls/scrty_liaisons.xls 

NANCY WYMAN
STATE COMPTROLLER

NW:SJ

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