COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-20

June 8, 2009

TO THE HEADS OF ALL AGENCIES

Attention:   Chief Administrative Officers, Fiscal Officers, and Business Managers
Subject:   Cancellation Forms

I. PURPOSE

The purpose of this memo is to advise all State agencies that the following Comptroller forms have been revised and can be downloaded from the Comptroller's website:

CO-790 Payment Cancellation
CO-860 Request for Payment Information

II. PROCEDURES

The new forms are available at http://www.osc.state.ct.us/agencies/forms/  and may be used immediately. Any forms received after July 1, 2009, with a revision date prior to 5/09 will be returned to the agency and not processed.

The revised CO-790 eliminates the need to submit a CO-860 for a cancellation request. A CO-860 should now only be used to request a copy of a check that has been cashed. Please refer to pages two thru six of the updated job aid available at http://www.core-ct.state.ct.us/user/finjobaids/ap.htm  for instructions on how to fill out the new forms.

As a result of the new cancellation process, any payment that needs to be reissued from the Treasurer's Outstanding Check List will require a CO-790, not a CO-860.

Use the following chart to determine which forms you need to submit for a request:

Situation    Required Form(s)    Send Form(s) to
Payment needs to be reissued for any reason, with or without changes    CO-790    OSC APD
Wrong vendor was paid,
Payment was for the wrong amount, or
Payment was a duplicate
CO-790 and
CO-790S  
OSC APD     
Need a copy of a check that has a reconciliation status of Recon in Core-CT    CO-860   Office of the State Treasurer
Need to verify an EFT deposit to a vendor's account    CO-860   Office of the State Treasurer

III. QUESTIONS

Please direct any questions to Sarah Caron of the Accounts Payable Division at 860-702-3410 or sarah.caron@po.state.ct.us .

Sincerely,

Nancy Wyman
State Comptroller


NW:MKA:sc

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