COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-19

June 03, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Engineering, Scientific and Technical (P-4) Bargaining Unit Employees Contract Amendment and Extension July 1, 2005 through June 30, 2012

I. AUTHORITY

The memorandum of understanding between the State of Connecticut and the Connecticut State Employees Association concerning the Engineering, Scientific and Technical (P-4) bargaining unit which extends the collective bargaining agreement through June 30, 2012.

II. TRAINING AND TUITION REIMBURSEMENT (Article 10)

The Professional Conference and Workshop fund may reimburse employees for on-line professional seminars, workshops or conferences as long as the requests by employees are substantially similar to requests that have been approved by the Professional Conference and Workshop Committee on an attendance basis for such professional seminars, workshops or conferences. The unspent funds will carry over from one contract year to the succeeding contract year(s). The fund will automatically expire on June 30, 2012.
A. The State will allocate for training each contract year the following:
2009-2010 $70,000
2010-2011 $70,000
2011-2012 $70,000
Each eligible employee will be entitled to a maximum of $600 per year from this fund toward the cost of fees, travel, food and/or lodging related to attendance at such events. An employee may use the fund once in a two year period for an expenditure in excess of $600, but not greater than $1,200 or the employee may use the fund for a one-time usage of $1800 during the contract term. Use of the fund for expenditures less than $600 will not entitle the employee to use the fund for an additional expenditure in excess of $600 in any two-year period (no carryover credit). Agricultural Experiment Station employees eligible for expense reimbursement under Addendum Article 10 are not eligible to participate in the Workshop Conference Fund.
B. Tuition Reimbursement (Section 3)

The State will allocate for tuition reimbursement each contract year the following:
2009-2010 $140,000
2010-2011 $140,000
2011-2012 $140,000
Courses from accredited institutions of higher learning will be eligible for this reimbursement inclusive of long distance learning courses. There will be unlimited carryover of unused moneys in the fund from one contract year to the next. Funds will automatically expire upon expiration of the contract.
The maximum reimbursement rate will be 75% of the per credit rate for undergraduate and graduate courses at the University of Connecticut at Storrs inclusive of fees.
No employee is eligible for reimbursement for more than twelve (12) credits in each year of the contract.

III. HOURS OF WORK (Article 16)

Article 16 contains several payroll provisions. Please refer to the P-4 contract for eligibility requirements and specific details.

A. Shift Differential (Section 2)

A shift differential of eighty-five cents ($.85) per hour will be paid to all employees whose regularly assigned shift or tour of duty begins after 2:00 p.m. or before 6:00 a.m., except that any employee whose salary is above the pay grade designated as exempt from overtime (Article 17 Section Three), will not be eligible for such differential. Notwithstanding this provision, employees in the classifications of Computer Operations Supervisor 1 and 2 will be eligible for shift differential payment.

B. Weekend Differential (Section 3)

The weekend differential will remain at seventy-five cents ($.75) per hour.

C. Standby (Section 5)

Pay for on standby or on call status will be $16, $24, or $54. See contract for specific details.

IV. COMPENSATION (Article 19)

A. General Wage Increases (Section 1)
General wage increases will be effective as follows:
Effective Date Increase
July 1, 2009 0%
June 18, 2010 2.5% of Base Salary
July 1, 2011 2.5% of Base Salary
B. Annual Increments (Section 2)
Employees will continue to be eligible for and receive annual increments. There will be no annual increment paid in contract year 2009-2010. The annual increments for contact years 2010-2011 and 2011-2012 will be delayed three months.
Contract Year Payable
2010-2011 (delayed 3 months) October 2010/April 2011
2011-2012 (delayed 3 months) October 2011/April 2012
C. Longevity (Section 3)
Employees will continue to be eligible for longevity payments for the life of this contract in accordance with existing practice.
D. Lump Sum Payment for Maximum Step Employees (Section 4)
Employees at the maximum step of the salary schedule as of the annual increment effective dates will receive a 2.5 percent lump sum payment when the annual increment would have applied. In contract year 2009-2010 there will be no lump sum payment made to employees at maximum step. In contract years 2010-2011 and 2011-2012 the lump sum will be delayed three months.
V. TRAVEL (Article 21)

Employees required to travel on official State business will be reimbursed for lodging, mileage and/or meals in accordance with Standard State Travel Regulations.
Construction personnel in the Department of Transportation (DOT) or Department of
Public Works (DPW) who are presently assigned State vehicles may continue to use said vehicles or may shift to the use of his/her personal vehicle, at which time he/she will be entitled to all the benefits accruing to other employees who are using their personal vehicles.
Employees utilizing personally-owned vehicles on state business will be paid $4.50 per day vehicle use fee. This fee will be in addition to mileage reimbursement. (See contract for stipulations.)

When authorized in accordance with Standard State Travel Regulations, any employee who is required to travel on employer business will be reimbursed at the following rates:
Breakfast $8.00
Lunch* $10.00
Dinner $20.00
*Applicable to out-of-State travel or when authorized in accordance with the Standard State Travel Regulations.
The mileage reimbursement rate will be the GSA rate (currently 55 cents per mile) subject to readjustment within thirty days, consistent with readjustment by the GSA.

VI. HEALTH AND SAFETY (Article 27)

A joint Union/Management Safety Committee will be established to investigate, discuss and develop corrective measures on specific safety and health matters. Committee proposals shall detail the problem, resolution, the benefit of implementation and costs.
There will be established an annual fund of $15,000 for committee proposed safety health programs. There will be unlimited carryover of unused funds from one contract year to the succeeding contract year(s). The fund will automatically expire upon expiration of the contract.

VII. SAFETY SHOE ALLOWANCE (Article 35)

The annual safety shoe allowance of $110 will continue to be payable on or about October 1 of each contract year. Employees hired on or after October 1, but before April 1 of any contract year will also receive this allowance on or about April 1. Employees hired on or after April 1 will not be eligible for this allowance in that contract year.

VIII. CERTIFICATION AND LICENSING (Article 40)

An employee whose job specification requires a professional license or certificate as a condition of employment will be reimbursed for the cost of it.

IX. ANNUAL SKILL PREMIUM FOR EMTS (Article 41 Section 2)

On or about December 1, each employee who is certified as an Emergency Medical Technician (EMT) shall be paid a skill premium of four hundred seventy-five dollars ($475).

X. EMPLOYEE MEAL CHARGES (Article 55)

Rates charged to employees for meals at State agencies with employee dining facilities. will be as follows:
Breakfast $3.00
Lunch $5.00
Dinner $5.00

XI. HOURS OF WORK DOT BUREAU OF POLICY AND PLANNING (Memorandum of Understanding)

DOT employees within P-4 classifications within the DOT's Bureau of Policy and Planning will be offered a one-time opportunity to volunteer for an increased workweek from thirty-five hours per week to forty hours per week. Employees so electing will have their workweeks increased effective June 19, 2009.

XII. FURLOUGH DAYS

There will be mandatory furlough days for all members of the P-4 bargaining unit. There will be one furlough day before June 1, 2009, three furlough days between July 1, 2009 and June 30, 2010 and three furlough days between July 1, 2010 and June 30, 2011. Please refer to the Memorandum of Agreement between the State of Connecticut and CSEA representing the P-4 bargaining unit for specific details.
Core-CT has issued furlough day processing instructions in the HR Daily Mails dated May 19, 2009 and May 21, 2009.

XIII. DURATION

The duration of the agreement will be extended to June 30, 2012.

XIV. SCHEDULED PAYMENT DATES

A. General Wage Increase

Effective Date Pay Period Check Date
June 18, 2010 06/18/10 - 07/01/10 07/16/10
July 1, 2011 07/01/11 - 07/14/11 07/29/11

B. Annual Increments and Lump Sum Payments for Maximum Step Employees

Effective Date Pay Period Check Date
October 2010 (delayed 3 months) 10/08/10 - 10/21/10 11/05/10
April 2011 (delayed 3 months) 04/08/11 - 04/21/11 05/06/11
October 2011 (delayed 3 months) 10/07/11 - 10/20/11 11/04/11
April 2012 (delayed 3 months) 04/06/12 - 04/19/12 05/04/12

C. Safety Shoe Allowance

Effective Date Pay Period Check Date
October 2009 09/25/09 - 10/08/09 10/23/09
April 2010 03/26/10 - 04/08/10 04/23/10
October 2010 09/24/10 - 10/07/10 10/22/10
April 2011 03/25/11 - 04/07/11 04/21/11
October 2011 09/23/11 - 10/06/11 10/21/11
April 2012 03/23/12 - 04/05/12 04/20/12

D. EMT Skill Premium

Effective Date Pay Period Check Date
December 1, 2009 11/20/09 - 12/03/09 12/18/09
December 1, 2010 11/19/10 - 12/02/10 12/17/10
December 1, 2011 11/18/11 - 12/01/11 12/16/11

XV. PAYROLL PROCEDURES

A. Implementation of General Wage Increase

New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period, at the proper time.

B. Payment of Lump Sum(s)

1. On the Weekly Elapsed Time Page: Amount; Time Reporting Code XMISP.
2. On the Additional Pay Page: Amount; Earnings Code MPS.
Lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax and retirement contributions and (if applicable) garnishments.

C. Skill Premium (EMTs)

1. On the Timesheet Page: Amount; Time Reporting Code XSKPA.
2. On the Additional Pay Page: Amount; Earnings Code SKP.

D. Shift Differential

1. On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2 (Time and a Half); Account 50180 or Amount; Shift 3; Account 50180.
2. On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180.

E. Standby

1. On the Timesheet Page: Amount; Time Reporting Code XOCXA

2. On the Additional Pay Page: Amount; Earnings Code OCA.

F. Vehicle Usage

1. On the Timesheet Page: Amount; Time Reporting Code XAUTA.
2. On the Additional Pay Page: Amount; Earnings Code AUT.

G. Shoe Allowance

1. On the Timesheet Page: Amount; Time Reporting Code XSHUA.
2. On the Additional Pay Page: Amount; Earnings Code SHU.

H. EMT Payment

1. On the Timesheet Page: Amount; Time Reporting Code XSKPA.
2. On the Additional Pay Page: Amount; Earnings Code SKP.

XVI. GENERAL

Questions may be directed as follows:
Contract Issues: Agency Personnel Officers
Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;
Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440;
Tuition Reimbursement: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3344.


NANCY WYMAN
STATE COMPTROLLER


NW:ED

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