COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-17

June 2, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention:   Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Human Resources Officers
Subject:   Administrative Clerical (NP-3) Collective Bargaining Unit Contract Extension and Changes

I. AUTHORITY

The agreement between the American Federation of State, County and Municipal Employees, Locals 196, 318, 355, 478, 538, 562, 610 and 704 of Council 4 (representing the Administrative Clerical NP-3 bargaining unit) and the State of Connecticut, which extends the collective bargaining agreement between the State of Connecticut and the Administrative Clerical (NP-3) bargaining unit through June 30, 2012.

II. COMPENSATION (Article 26)

A. General Wage Increases

General wage increases will be effective as follows:

Effective Date    Increase
July 1, 2009    0%
July 2, 2010    2.5% of Base Salary
July 1, 2011    2.5% of Base Salary

B. Annual Increments and Lump Sum Payments
There will be no annual increments or $750 lump sum payments for the 2009-2010 contract year. The annual increments for the 2010-2011 and the 2011-2012 contract years will be delayed by three months until the pay period following October 1 or April 1. The lump sum payment will be paid on the paycheck dates when the annual increments are paid.

C. Longevity
Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 2002 will remain unchanged for the life of the contract.

D. Pay Differential

Article 26    Differential    Hourly Rate
Section 4    Night Shift    .75
Section 5    Weekend    .40
Section 10    Hourly Pay    .65

E. Annual Skill Premium (EMTs)
On or about December 1 of each contract year, the State will pay a $400 annual skill premium to each employee who is certified as an EMT and who has volunteered and been designated by the agency to provide such services at his/her work location during the prior contract year.

F. Travel Reimbursement
An employee who is required to use his/her personal vehicle in the performance of duty will be paid at the current rate of fifty-five (55) cents per mile. The rate per mile will be readjusted within thirty (30) days of readjustment by the U.S. General Services Administration.

An employee who is required to remain away from home overnight in order to perform the regular duties of his/her position will be reimbursed for meals, lodging and miscellaneous expenses authorized in accordance with the Standard State Travel Regulations.

The maximum meal reimbursement rates will be as follows:

Breakfast    $ 6.00
Lunch    $ 8.00
Dinner    $18.00

G. On-Call/Standby Pay
For those employees who are, by managerial direction, obligated to (1) be available for service, (2) standby for a call, or (3) carry a response device to provide immediate response or coverage, the sum of $1 per hour shall be paid for each hour so assigned. Not withstanding the duration of any on-call/standby assignment, such compensation shall not exceed $100.00 per employee per week.

III. TUITION AND CONFERENCE FUNDS (Article 11A)

A. Conference Fund
The State will allocate to the conference fund the following:

July 1, 2009    July 1, 2010    July 1, 2011
$30,000    $30,000    $30,000

A maximum of $400 will be allotted for any one attendance. No employee will attend more than two (2) conferences, workshops or seminars per year of this contract. These funds will be used for payment of fees and/or travel expenses, including meals or lodging.

Unexpended funds from one fiscal year will carry over to the next fiscal year except upon expiration of the contract. Requests approved within the final six months may be paid with remaining available funds for up to three months following expiration of the contract.

B. Special Programs Fund
The State will allocate to the special programs fund the following:

July 1, 2009    July 1, 2010    July 1, 2011
$12,500    $12,500    $12,500

Unexpended funds from one year may be carried over to the next fiscal year but not beyond June 30, 2012, or will be transferred to the tuition reimbursement account at the Union's request.

C. Tuition Reimbursement
The State will allocate for tuition reimbursement the following:

July 1, 2009    July 1, 2010    July 1, 2011
$200,000    $200,000    $200,000

There will be a maximum limit for tuition reimbursement per employee as follows:

July 1, 2009    July 1, 2010    July 1, 2011
$1,200    $1,200    $1,200

The tuition reimbursement per credit will be as follows:

1. $115 per credit for undergraduate courses.
2. $145 per credit for graduate courses.
3. See contract for other courses or programs.

Unexpended funds from one fiscal year will carry over to the next fiscal year except upon expiration of the contract. Tuition requests approved within the final six months may be paid with remaining available funds for up to three months following expiration of the contract.

IV. MISCELLANEOUS (Article 38)

A. Uniforms and Equipment
During the life of the agreement, the State will not increase the cost to employees for uniforms and equipment.

The employer will once a year reimburse hearing reporters for supplies, service and cleaning for personally-owned machines, up to a maximum of $50.00 per year.

B. Meals and Housing

1. The rates charged to employees for meals will be as follows:

Breakfast    $3.00
Lunch    $5.00
Dinner    $5.00

2. Housing: Employees occupying State-owned housing will be charged a rental amount equal to the fair market value of the property.

V. FURLOUGH DAYS

There will be mandatory furlough days for all members of the NP-3 bargaining unit. There will be one furlough day by the end of fiscal year 2009, three furlough days in fiscal year 2010 and three furlough days in fiscal year 2011. Please refer to the Memorandum of Agreement between the State of Connecticut and AFSCME representing the NP-3 bargaining unit for specific furlough details.

Core-CT has issued furlough day processing instructions in the HR Daily Mails dated May 19, 2009 and May 21, 2009.

VI. DURATION

The duration of the agreement is extended to June 30, 2012.

VII. SCHEDULED PAYMENT DATES

A. General Wage Increases
The general wage increase will be made centrally at the proper time.

Effective Date    Pay Period    Check Date
July 2, 2010    07/02/10 - 07/15/10    07/30/10
July 1, 2011    07/01/11 - 07/14/11    07/29/11

B. Annual Increments
Annual increments will be entered centrally for agencies at the proper time as follows:

Effective Date    Pay Period    Check Date
October 2010 (delayed 3 months )    10/08/10 - 10/21/10    11/05/10
April 2011 (delayed 3 months)    04/08/11 - 04/21/11    05/06/11
October 2011 (delayed 3 months)    10/07/11 - 10/20/11    11/04/11
April 2012 (delayed 3 months)    04/06/12 - 04/19/12    05/04/12

C. Longevity
Core-CT will provide notification at the proper time for the payment of longevity.

D. Lump Sum Payments for Maximum Step Employees
The agency must process these lump sum payments manually and follow the effective dates and pay periods of annual increments.

E. Annual Skill Premium (EMTs)

Effective Date    Pay Period    Check Date
December 1, 2009    11/20/09 - 12/03/09    12/18/09
December 1, 2010    11/19/10 - 12/02/10    12/17/10
December 1, 2011    11/18/11 - 12/01/11    12/16/11

VIII. PAYROLL PROCEDURES

A. Implementation of General Wage Increases
New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period at the proper time.

B. Payment of Lump Sum(s)

1. On the Timesheet Page: Amount; Time Reporting Code XMISP.

2. On the Additional Pay Page: Amount, Earnings Code MPS.

These lump sum payments are subject to mandatory deductions: i.e., federal withholding and state income tax annualized, social security tax, retirement contributions and garnishments (if applicable).

C. Pay Differentials

1. On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2 (Time and a Half); Account 50180 or Amount; Shift 3; Account 50180.

2. On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180.

D. Skill Premium (EMTs)

1. On the Timesheet Page: Amount; Time Reporting Code XSKPA.

2. On the Additional Pay Page: Amount; Earnings Code SKP.

E. Housing Payments

Existing payroll procedures will apply.

IX. GENERAL

Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;

Contract Interpretation: Agency Human Resources Officers;

Tuition and Professional Development: Office of the State Comptroller, Fiscal Policy Division, Tuition Unit, (860) 702-3344;

Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440.

 

NANCY WYMAN
STATE COMPTROLLER

NW:CH

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