COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2009-16

May 26, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention:  Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Maintenance and Service Collective Bargaining Unit (NP-2) Contract Extension and Changes For Retired and Separated Bargaining Unit Employees

I. AUTHORITY

This memo addresses the economic provisions and language changes contained in the concession agreement. Refer to Comptroller Memorandum 2009-14 for other contract provisions.

II. ELIGIBLE EMPLOYEES

Maintenance and Service bargaining unit (NP-2) employees who were actively employed on July 1, 2008 but have since retired or separated from State service.

III. INSTRUCTIONS TO ACTIVATE RETIRED OR SEPARATED EMPLOYEES

Core-CT has created a job aid titled "Check List for Retroactive Payments to Terminated Employees" which is posted on the Core-CT website. Refer to this job aid for assistance in activating terminated and retired employees for purpose of making retroactive payments.

IV. RETROACTIVE PAYMENTS FOR RETIRED AND SEPARATED EMPLOYEES

When calculating the retroactive payments, calculate to the date of retirement or separation from state service. For the period July 1, 2008 through date of separation, agency staff must calculate and process the retroactive payments manually. The retroactive payments should reflect the additional compensation due as a result of the manual calculation of the retroactive difference due on the biweekly and overtime payments made to impacted former employees during the aforementioned dates and lump sums as applicable.

V. RETROACTIVE GENERAL WAGE INCREASE

General Wage Increase of 3% effective July 4, 2008.
Effective Date    Period Covered    Check Date
July 4, 2008    07/04/08 - date of separation    6/19/09

VI. RETIREMENT PROCEDURES

The additional retroactive compensation must be reported to the Retirement Services Division in the manner described below as such additional payments may have an impact for retirement benefit purposes.

Each agency must provide the Retirement Services Division Audit Unit with a list of affected retirees by name, employee number and retirement date accompanied by the worksheet detailing the calculations utilized for these adjustment payments. Worksheets for separated employees must also be provided with a clear notation on each worksheet indicating such status.

VII. PAYROLL PROCEDURES

Retroactive Payments for General Wage Increase:
On the Additional Pay Page:
Amount or Hours; Earnings Code RTR.

VIII. GENERAL

Questions may be directed as follows:
 
Contract Issues: Agency Personnel Officers;
 
Payroll Procedures: Office of the State Comptroller, Payroll Services Division,
(860) 702-3463;
 
Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440.
 
Direct the list of retirees and separated employees with a copy of the calculation worksheet to:
 

Office of the State Comptroller
Retirement Services Division, Audit Unit
55 Elm Street, Hartford, CT 06106


NANCY WYMAN
STATE COMPTROLLER

NW:EH

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