COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

June 11, 2009

To: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Education Administrators (P-3A) Contract Amendment and Extension July 1, 2005 through June 30, 2012

I. AUTHORITY

This memo addresses the economic provisions and language changes contained in the concession agreement. Refer to Comptroller's Interdepartmental Memorandum dated April 21, 2006 for other contract provisions.

II. DURATION (Article 38)

The duration of this Collective Bargaining Agreement is extended to June 30, 2012.

III. COMPENSATION

A. General Wages (Article 27.1)
 
General Wage Increases will be effective as follows:
Effective Date Increase
July 1, 2009 0%
June 18, 2010 2.5%
July 1, 2011 2.5%
B. Annual Increments (Article 27.2)
 
There will be no annual increments during the 2009 - 2010 contract year.
 
The annual increment for the 2010 - 2011 contract year will be delayed by three months.
 
The annual increment for the 2011-2012 contract year will be delayed by three months.

C. Longevity

Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 1979 shall remain unchanged in dollar amounts for the life of the Agreement.

IV. TRAVEL REIMBURSEMENT

When authorized in accordance with the Standard State Travel regulations, any employee who is required to travel on employer business will be reimbursed at the following rates:
Effective July 1, 2009
Breakfast $ 10.00
Lunch $ 14.00
Dinner $ 25.00
*Applicable to out-of-state travel or when authorized in accordance with the Standard State Travel Regulations issued by the Commissioner of Administrative Services.
 
1. Taxes on meals will be fully reimbursed.
 
2. Gratuities will be reimbursed to a maximum of 15% of the allowable maximum.
 
Mileage reimbursement will be paid at the GSA rate (currently .55 cents) subject to readjustment with the U.S. GSA rate.
 
Employees required to utilize a personal vehicle for State business for 50% of the assigned monthly work days (which must be at least nine work days) will be paid a daily auto usage fee of $4.50 for each day of required usage, in addition to mileage reimbursement.
 
An employee who is required to remain away from home overnight in order to perform the regular duties of his /her position may be reimbursed for lodging expenses in accordance with the Standard State Travel Regulations issued by the Commissioner of Administrative Services.

V. UNIT COORDINATOR STIPEND

Unit Coordinators will receive an annual stipend of one thousand five hundred dollars ($1,500).

VI. PERFORMANCE EVALUATION

The State will provide $500,000 for fiscal years 2010, 2011 and 2012 for the purpose of implementing the Merit Evaluation Program. There will be unlimited carryover of unused funds from one fiscal year to the succeeding fiscal years.
 
A lump sum merit pay supplement will be paid based on performance evaluation. Lump sum payments to eligible employees will be made in the last paycheck preceding June 30th of each contract year.

VII. OTHER ECONOMIC PROVISIONS

The provisions of the original Collective Bargaining Agreement remain in effect. Economic provisions such as, but not limited to, tuition funds, conference funds, shift differential and weekend differential shall continue for the terms of this Agreement at the same rates as established for the 2008 - 2009 contract year.

VIII. PROFESSIONAL DEVELOPMENT

Tuition Reimbursement (Article 17.5)
 
The State will allocate for tuition and fee reimbursement each contract year the following:
2009-2010 $40,000
2010-2011 $40,000
2011-2012 $40,000
There will be unlimited carryover of funds from one fiscal year to the next. An employee may be reimbursed 75% of the per credit rate inclusive of fees for undergraduate and graduate courses at the University of Connective at Storrs. No employee is eligible for more than twelve (12) credits per fiscal year. The State shall reimburse, to a maximum of three (3) graduate credits per semester, fees associated with continuing registration for doctoral dissertations.
 
Unexpended tuition funds at the end of each fiscal year shall be divided among eligible bargaining unit members who have taken graduate courses during the fiscal year up to a maximum of 100% of the per credit graduate rate at the University of Connecticut.
 
Job sharing employees are eligible for tuition reimbursement at the same rate as full-time employees.
 
Distance learning courses may qualify for tuition reimbursement provided that such course work is offered by an institution that is fully accredited as an undergraduate/graduate institution and would otherwise qualify under the program were the member in physical attendance.

BESB

Fifteen thousand dollars ($15,000) in each remaining year of the contract shall be allocated to the Board of Education and Services for the Blind (BESB) for the purpose of sending bargaining unit employees in BESB to the yearly regional convention of the Association for Education and Rehabilitation for the Blind and Visually Impaired.
 
After the allocation for bargaining unit employees to attend the yearly regional convention of the Association for Education and Rehabilitation for the Blind and Visually Impaired, the parties may by mutual agreement expend any unused monies.

IX. FURLOUGH DAYS

There will be mandatory furlough days for all members of the bargaining unit that will take place prior to June 1, 2009 (1 day), prior to June 1, 2010 (3 days), and prior to June 1, 2011 (3 days). Furloughs are defined as scheduled days off from work without pay in accordance with the voluntary schedule reduction program covered by Section 5-248c of the CT General Statutes. Refer to Memorandum of Agreement between the State of Connecticut and the Connecticut State Employees Association Education Administrators (P-3A) for specific details.
 
Core-CT has issued furlough day processing instructions in the HR Daily Mails dated May 19, 2009 and May 21, 2009.

X. SCHEDULED PAYMENT DATES

A. General Wage Increase

Effective Date Pay Period Check Date
June 18, 2010 06/18/10 - 07/01/10 07/16/10
July 1, 2011 07/01/11 - 07/14/11 07/29/11

B. Annual Increments

Effective Date Pay Period Check Date
October 2010 (delayed 3 months) 09/24/10 - 10/07/10 10/22/10
April 2011 (delayed 3 months) 03/25/11 - 04/07/11 04/21/11
October 2011 (delayed 3 months) 09/23/11 - 10/06/11 10/21/11
April 2012 (delayed 3 months) 03/23/12 - 04/05/12 04/20/12

C. Unit Coordinator Stipend

Effective Date Pay Period Check Date
2009 06/19/09 - 07/02/09 07/17/09
2010 07/02/10 - 07/15/10 07/30/10
2011 07/01/11 - 07/14/11 07/29/11

D. Performance Evaluation Payments

Effective Date Pay Period Check Date
2009 05/22/09 - 06/04/09 06/19/09
2010 05/21/10 - 06/03/10 06/18/10
2011 05/20/11 - 06/02/11 06/17/11

XI. PAYROLL PROCEDURES

A. Implementation of the General Wage Increase
New pay plans will be implemented centrally with the new hourly rate and bi- weekly salary effective with the pay period, at the proper time.
 
B. Annual Increments
Annual Increments will be entered centrally at the proper time as follows:
 
C. Payment of the Unit Coordinator Stipend and the Percentage Payout for the Performance Evaluation Program
Lump sum payments are subject to mandatory deductions; i.e., Federal withholding tax and state income tax annualized, social security tax and retirement contributions, and (if applicable) garnishments. These payments on the bi-weekly payroll will be separately identified as:
 
Unit Coordinator Stipend
1. On the Timesheet Page:
Amount; Time Reporting Code XSKPA
2. On the Additional Pay Page: Amount; Earnings Code SKP
 
Merit Evaluation Payout
1. On the Timesheet Page:
Amount; Time Reporting Code XMERA
2. On the Additional Pay Page: Amount; Earnings Code MER
 
D. Longevity
Core-Ct will provide notification at the proper time for the payment of longevity.
 
E. Auto Usage
On the Timesheet Page:
Amount; Time Reporting Code XAUTA
On the Additional Pay Page: Amount; Earnings Code AUT

XII. GENERAL

Questions may be directed as follows:
 
Payroll Procedures: Office of the State Comptroller
Payroll Services Division, 702-3463;
 
Memorandum Interpretation: Office of the State Comptroller
Fiscal Policy Division, 702-3440;
 
Contract Interpretation: Agency Human Resource Officers.

NANCY WYMAN
STATE COMPTROLLER

NW:RE

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