COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

FISCAL YEAR 2009 YEAR-END INSTRUCTIONS - Update

May 26, 2009

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Changes to FISCAL YEAR 2009 YEAR-END INSTRUCTIONS dated April 1, 2009

I. PURPOSE

The purpose of this memorandum is to change the dates referenced in the Fiscal Year 2009 Year-End Instructions, issued on April 1, 2009. The dates of certain Fiscal Year-End activities are being changed due to the recent passage and announcement of furlough days on May 22, 2009 and July 6, 2009.

II. Billing/AR/Receipts

The activities scheduled to occur on July 6, 2009 are being moved to July 7, 2009, which in turn postpones the activities scheduled for the seventh of July to July 8, 2009.

III. PURCHASING

PO Roll Process
It is anticipated that the PO Roll process will be completed before Tuesday, July 7, 2009, but in the event that it is not, a daily mail will be issued that morning.
 
New Year Purchasing Transactions
User access to the Purchasing and Requisition Modules will be re-established on Tuesday, July 7, 2009.

IV. ACCOUNTS PAYABLE

All references to Friday, June 26, 2009 can be changed to Monday, June 29, 2009. The absolute last pay cycle to issue payments to vendors will be run on Monday, June 29, 2009. DO NOT wait until that day to enter your vouchers for payment. The STATE pay cycle will be run on Monday, June 29, 2009 without delay. There are no postponements for processing vouchers on this day. There are also no postponements to reviewing and identifying vouchers for closure by OSC; this must still be completed by the close of business on June 29, 2009.
 
The AP module will close at 12:00 p.m. on Tuesday, June 30, 2009. All maintenance roles in AP will be removed at that time.

V. GL Journal Corrections

There is no postponement of the deadline for Online Journal Entries or Spreadsheet Journals. All corrections for Fiscal Year 2009 must be submitted and rendered valid by Friday, July 10, 2009.

VI. RECAP

VII. QUESTIONS

Please direct any questions regarding this memorandum to the appropriate contacts as listed in the Fiscal Year 2009 Year-End Instructions published on April 1, 2009.


NANCY WYMAN
STATE COMPTROLLER

NW:MKA:JC

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