COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2008-21

June 23, 2008

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Bi-Weekly Salary Increases, Annual Increments, Lump Sum Payments, and Other Provisions for Protective Services (NP-5) Bargaining Unit Employees - July 1, 2008 through June 30, 2011

I. AUTHORITY
The collective bargaining agreement between the State of Connecticut and the Protective Services (NP-5) bargaining unit for the period July 1, 2008 through June 30, 2011, effective on July 1, 2008.

II. TRAINING (ARTICLE 10)

A. Training and Tuition Fund (Section 2)
A fund of $75,000 per year is established for contract years commencing 2008 and 2009 for training and tuition. The funding allocation will be increased to $80,000 effective the contract year commencing July 1, 2010.

Up to $5,000 of unexpended funds may be carried over and added to the next year's funding. Funds committed for training or tuition reimbursements that take place in one fiscal year will carry over into the next fiscal year in order to allow payment of claims for prior year training. The fund will end upon expiration of the contract, except previously committed funds will carry over for one hundred-twenty (120) days to allow for final payment.

B. Tuition Reimbursement (Section 2.n)
The State will pay up to seventy-five (75%) percent of the cost for tuition, books and related fees deemed appropriate by the Protective Services Education and Training Committee for any bargaining unit employee who attends any accredited institution of higher education.

III. HOURS OF WORK, WORK SCHEDULES AND OVERTIME (ARTICLE 18)

A. Overtime (Section 4.c)
Those employees employed by the Police Officers Standards and Training Council who are otherwise deemed eligible for overtime compensation will be eligible to receive compensatory time in lieu of overtime pay on an hour for hour basis. The accumulation
of such compensatory time is subject to the maximum of one hundred-twenty (120) hours. If an employee's compensatory time exceeds the one hundred-twenty (120) hour maximum, the employee will be paid for the time in excess of the one hundred-twenty (120) hours as soon thereafter as is practicable. The monies will be paid at the straight time rate.

B. Call In/Call Back (Section 4.d)
Employees who have left work after the end of their scheduled work shift and who are called in or called back for other than their regularly scheduled work shift, other than a continuous extension thereof, will be compensated as follows:

1. A minimum of two (2) hours overtime pay for the first two (2) hours work or any portion thereof.
2. Two (2) hours overtime pay for the next two (2) hours work or any portion thereof.
3. Pay for work beyond the first four (4) hours will be paid as overtime on the basis of actual hours worked.

If within the said period, in the reasonable judgment of the supervisor, the employee is no longer required for the situation or emergency for which he/she was called in, and/or called back, and except for any unforeseen emergency or situation requiring the employee, then the supervisor will allow the employee to go off-duty and the employee will not forfeit the overtime pay. Should an employee be released and subsequently recalled the cycle referenced in one through three above will begin anew. The minimum overtime pay will begin from the time the employee is called.

C. Liquor Control Agents (Section 11)
Non-emergency schedule changes for Liquor Control Agents may not be made without the required fourteen (14) calendar day notice. Each notice of schedule adjustment, made after the notice period will require a special $35 compensation payment to the individual experiencing the schedule change.

IV. TEMPORARY SERVICE IN A HIGHER CLASS (ARTICLE 19)

A. Department of Motor Vehicles (Section 7)
In the Department of Motor Vehicles, the Motor Vehicle Inspector who is assigned the duties of a Motor Vehicle Sergeant on days when the Sergeant is not on duty will receive $.60 per hour provided such additional duties are performed for the shift hours or more. The Motor Vehicle Operator License Agent who is assigned the duties of a Motor Vehicle Agent Supervisor on the days when the Supervisor is not on duty will receive $.60 per hour, provided such additional duties are performed for the shift hours or more.

B. Officer in Charge (Section 8)
Police officers who are assigned as "Officer in Charge" on days when a Sergeant or Lieutenant is not on duty will receive $.60 per hour provided such additional duties are performed for the shift hours or more. Conservation Enforcement Officers who are assigned as "Officer in Charge" on days when a Conservation Enforcement Sergeant is not on duty will receive $.60 per hour, provided such additional duties are performed for the shift hours or more.

C. Patrol Officers (Section 9)
Buildings and Grounds Patrol Officers who are assigned the duties of either Buildings and Grounds Lead Patrol Officer or Supervising Patrol Officer when such lead or supervisory officers are not on duty, will receive $.60 per hour provided such additional duties are performed for the shift or more.

V. COMPENSATION (ARTICLE 20)

A. General Wage Increases (Section 1)
General wage increases will be effective as follows:

Effective Increase
June 20, 2008 3.0% of Base Salary
June 19, 2009 3.0% of Base Salary
June 18, 2010 3.0% of Base Salary

B. Annual Increments and Lump Sum Payments (Section 2)
Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice.

Contract Year Payable
2008-2009 July 2008/January 2009
2009-2010 July 2009/January 2010
2010-2011 July 2010/January 2011

Effective July 1, 2008, those employees who are at the maximum step of the salary schedule, who receive no annual increment, will receive a $600 lump sum payment. This payment will be made on the date the annual increment would have applied.

C. Longevity (Section 3)
Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule remains unchanged.

D. Clothing and Accessories (Section 6)

a. Shoe Allowance
On or about September 1 of each contract year, each employee in the bargaining unit will receive $110 for the purchase of appropriate shoes.
b. Clothing Allowance
On or about December 1 of each contract year, plain clothes personnel of a uniform service including Motor Vehicle Inspectors, Motor Vehicle Sergeants, Motor Vehicle Operator Licensing Agents, Motor Vehicle Emissions Agents, Special Revenue Police, Military Department Officers, Liquor Control Agents, Casino Agents, Tax Enforcement Agents, and Enforcement Officers will receive a clothing allowance of $315.

E. Home Office Differential (Section 7)

On or about December 1 of each contract year, employees who are required, by the employing agency, to maintain space in their homes as an office and regularly use such space to conduct State business will receive $725. The payments will be proportionately reduced for those employees who are hired or are terminated from employment and use their home as an office for less than the full contract year, (July 1 through June 30).

F. Hazardous Duty Pay (Section 8)

  1. Department of Environmental Protection
    Employees in the Department of Environmental Protection who perform hazardous duty during the hours between dusk and dawn will receive an additional 25% hazardous duty pay. The differential will not be included in the base pay nor diminish an employee's right to payment for overtime work performed. Employees will be eligible for hazardous duty pay between the hours of dusk and dawn while:
    1. Searching for lost persons;
    2. Searching for downed aircraft/operation at aircraft accidents; OR
    3. Fighting night fires involving structures, boats, vehicles, or forest fires.
  2. State Police Emergency Services Specialist
    The State Police Emergency Services Specialist will receive hazardous duty pay differential of 25% for all hours worked in the control, removal and operation at the scene of situations involving explosives and/or hazardous substances. The differential will not be included in the base pay nor diminish an employee's right to payment for overtime work performed.
  3. Portland Depot Sawmill
    Department of Environmental Protection personnel assigned to the Portland Depot Sawmill and engaged in the cutting of lumber will receive an additional hazardous duty premium of $.40 per hour while operating cutting equipment.
  4. Fish Hatcheries
    Department of Environmental Protection personnel assigned to the fish hatcheries will receive an unpleasant duty stipend on a monthly basis. The monthly stipend will be $50. The monthly stipend will be increased to $75 effective July 1, 2009 and increased to $85 effective July 1, 2010. No employee will be eligible for such stipend until the employee has worked in the hatchery for twelve full months.

G. Claims (Section 9)
The state will facilitate within 90 days the expeditious processing of claims for lost or damaged property to the Claims Commissioner.

Eyeglass frames and lenses will be replaced in kind if possible or by items of equal value. The State will reimburse an employee for jewelry damaged in the performance of duty up to a maximum of $40.

H. Liability Insurance (Section 10)
The State will assume the cost, up to a maximum of $75 per year, for liability (renter's) insurance for employees living in State housing.

I. EMT and Paramedics Annual Skill Premiums (Section 13)

  1. On or about October 1 of each contract year, employees certified as Emergency Medical Technician B (EMT-B) will receive an annual skill premium of $525. The skill premium will increase to $575 effective July 1, 2010.
  2. On or about October 1 of each contract year, employees certified as Emergency Medical Technician I (EMT-I) will receive an annual skill premium of $650. The skill premium will increase to $700 effective July 1, 2010.
  3. Commencing in October of each contract year, employees certified as Paramedic (EMT-P) will receive an annual skill premium of $3700 to be paid in quarterly installments.
  4. The State will pay an annual skill premium of $200 to each employee required by an agency to be certified as a Medical Response Technician (MRT).
  5. There will be no pyramiding of skill premium benefits for those holding multiple certifications.

J. Special Equipment (Section 14)

  1. The firefighters at Bradley International Airport who are assigned as the drivers of the ARFF Vehicles with elevated waterway on any particular shift will receive an additional $.35 per hour skill differential for all hours performing such assignments. The differential will not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

  2. Environmental Protection Maintainers required by the agency to operate special/heavy equipment will be paid a differential of $.50 per hour for all hours such duty is performed. The differential will not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

K. Motor Vehicle Differential (Section 16)

Effective July 1, 2008 any Motor Vehicle Inspector, Motor Vehicle Operator License Agent, Vehicle Weight and Safety Inspector who is assigned to work in an Inspection Lane, or Weigh Station on either a permanent or a rotational basis, will receive a pay differential of $.25 per hour for each full hour of such work assignment. The differential will not be included in the base pay, and the differential will not diminish an employee's right to payment for overtime work performed.

L. Dog Handler Stipend (Section 18)
Dog handlers will be paid a monthly stipend of $200 for canine related duties that cannot be accomplished during normal working hours.

M. Premium For Groton/New London Airport (Section 21)
A skill premium of $.75 per hour for each full hour of work will be provided to Police Officers at Groton/New London Airport for providing firefighting services as well as security services. Such premium will be treated exclusively as an adder.

N. On-Call/Standby Pay (Section 22)
The On-Call/Standby Pay will be $1.00 per hour for each hour assigned, not to exceed $100.00 per employee per week.

O. Instructional Stipend (Section 23)
Effective July 1, 2008, a $225 instructional stipend will be paid to Field Training Officers, Firearms Instructors, and Paramedic Preceptors. This payment will be made on or about October 1 of each contract year.

Employees who have been certified as such instructors and receiving the stipend prior to June 30, 2008 will retain the stipend unless such certification lapses. Effective
July 1, 2008, expansion of the stipend to other employees obtaining such certifications will be paid only to those employees designated by the agency to perform the instructional duties of Field Training Officer, Firearm Instructor, or Paramedic Preceptor. This payment will be made on or about October 1 of each contract year.

VI. SHIFT AND WEEKEND DIFFERENTIAL (ARTICLE 36)

A. A shift differential of $.85 will be paid to employees in salary group PS 16 and below for all hours worked between 6:00 p.m. and 6:00 a.m. and for all shifts where 50% or more of the hours are between the 6:00 p.m. and 6:00 a.m. parameters.

B. The weekend differential will be $.75 for employees working between 11:00 p.m. on Friday and 11:00 p.m. on Sunday.

VII. UNIFORMS (ARTICLE 39)

Firefighters (Section 5)
Firefighters who have not been issued dress uniforms by the State and who chose to purchase a uniform will be entitled to reimbursement of 70% of the cost of the purchase up to $130 per employee. The employee must submit a receipt of purchase in order to receive reimbursement.

VIII. TRAVEL REIMBURSEMENTS (ARTICLE 40)
An employee who is required to travel on employer business will be reimbursed at the following rates:

Breakfast $ 6.00
Lunch 8.00
Dinner 18.00
Miscellaneous 5.00

An employee who is required to use his/her personal vehicle in the performance of duty will be reimbursed at the GSA rate, currently $.505.

IX. MISCELLANEOUS (ARTICLE 42)

Hazardous Duty
A shift differential of $.50 will be paid to those employees designated to work hazardous or unpleasant duty.

X. MEALS AND HOUSING (ARTICLE 47)

A. Meals
Rates charged to employees for meals at State agencies with employee dining facilities will be as follows:

Breakfast $ 2.50
Lunch 4.00
Dinner 4.00

B. Housing
The rental rates of state owned housing will be based on the fair market value for the property.

XI. SCHEDULED PAYMENT DATES

A. General Wage Increases
The general wage increase will be made centrally at the proper time. Agency staff must review the Salary Change Mass Update by Plan/Pay Group Report and the Inactive and Transferred Employees Report.

Effective Increases Period Covered Check Date
06/20/08 3.0% 06/20/08 - 07/03/08 07/18/08
06/19/09 3.0% 06/19/09 - 07/02/09 07/17/09
06/18/10 3.0% 06/18/10 - 07/01/10 07/16/10

B. Annual Increments and Lump Sum Payments
Annual increments will be entered centrally at the proper time as follows:

Effective Pay Period Check Date
July 2008 06/20/08 - 07/03/08 07/18/08
January 2009 12/19/08 - 01/01/09 01/16/09
July 2009 06/19/09 - 07/02/09 07/17/09
January 2010 01/01/10 - 01/14/10 01/29/10
July 2010 06/18/10 - 07/01/10 07//16/10
January 2011 12/31/10 - 1/13/11 01/28/11

The agency must process lump sum payments manually and follow the effective dates and pay periods of annual increments.

C. Shoe Allowance

Effective Date Pay Period Check Date
September 1, 2008 08/01/08 - 08/14/08 08/29/08
September 1, 2009 07/31/09 - 08/13/09 08/28/09
September 1, 2010 07/30/10 - 08/12/10 08/27/10

D. Clothing Allowance

Effective Date Pay Period Check Date
December 1, 2008 11/07/08 - 11/20/08 12/05/08
December 1, 2009 11/06/09 - 11/19/09 12/04/09
December 1, 2010 11/05/10 - 11/18/10 12/03/10

E. Home Office Differential

Effective Date Pay Period Check Date
December 1, 2008 11/07/08 - 11/20/08 12/05/08
December 1, 2009 11/06/09 - 11/19/09 12/04/09
December 1, 2010 11/05/10 - 11/18/10 12/03/10

F. Annual Skill Premium (EMTs)

Effective Date Pay Period Check Date
October 1, 2008 08/29/08 - 09/11/08 09/26/08
October 1, 2009 08/28/09 - 09/10/09 09/25/09
October 1, 2010 08/27/10 - 09/09/10 09/24/10

Paramedic (EMT-P) annual skill premium is paid in quarterly installments.

XII. PAYROLL PROCEDURES

A. Implementation of General Wage Increases
New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period at the proper time.

B. Payment of Lump Sum - (Maximum Step)
Amount; Earnings Code MPS or Time Reporting Code XMISP.

The lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).

C. Temporary Service in a Higher Class (Section IV. A. B. and C)
Amount; Earnings Code PD2 or Time Reporting Code XPYD2.

D. Shoe Allowance (Section V.D.a)
Amount; Earnings Code SHU or Time Reporting Code XSHUA.

E. Clothing Allowance (Section V.D.b)
Amount; Earnings Code CLN or Time Reporting XCLNA

F. Home Office Differential (Section V.E)
Amount; Earnings Code HOM or Time Reporting Code XHOMA.

G. Hazardous Duty Pay (Section V.F.a and b)
Amount; Earnings Code HDP or Time Reporting Code XHDPA.

H. Hazardous Duty Pay (Section V.F.c)
Amount; Earnings Code HDS or Time Reporting Code XHDSH.

I. Hazardous Duty Pay (Section V.F.d)
Amount; Earnings Code HDA or Time Reporting Code XHDXA.

J. Skill Premium (EMTs)( Section V.I.a.b.c. and d))
Amount; Earnings Code SKP or Time Reporting Code XSKPA.

K. Special Equipment Premium( Section V.J.a)
Amount; Earnings Code SIS or Time Reporting Code XSIDH.

L. Special Equipment Premium( Section V.J.b)
Amount; Earnings Code PD3 or Time Reporting Code XPYD3.

M. Motor Vehicle Differential (Section V.K)
Amount; Earnings Code LDF or Time Reporting Code XLDIF.

N. Dog Handler Stipend (Section V.L)
Amount; Earnings Code K9C or Time Reporting Code XK9SA.

O. Premium Groton/New London Airport ( Section V.M)
Amount; Earnings Code SPF or Time Reporting Code XSKPH.

P. On Call/Standby Pay (Section V.N)
Amount; Earnings Code OC1 or Time Reporting Code XOCBH.

Q. Instructional Stipend (Section V.O)
Amount; Earnings Code MIS or Time Reporting Code XMISA.

R. Shift Differential ( Section VI.A)
Amount; Earnings Code F71 or Time Reporting Code XSHKF

S. Weekend Differential (Section VI.B)
Amount; Earnings Code WD7 or Time Reporting Code XWDG

T. Uniforms (Section VII)
Amount; Earnings Code UNF or Time Reporting Code XUNFA.

U. Hazardous or Unpleasant Duty (Section IX.a)
Amount; Earnings Code HDi or Time Reporting Code XHDAH.

XIII. GENERAL
Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services Division,
(860) 702-3463;

Contract Interpretation: Agency Personnel Officers;

Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440.


NANCY WYMAN
STATE COMPTROLLER

NW:ED

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