STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2007-24
July 17, 2007
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Fiscal Officers, Business Managers and Accounts Payable Supervisors|
|Subject:||"Invoice Date" and "Receipt Date" on Voucher Forms|
|(Supersedes Memorandum No. 95-11)|
A review of invoices processed through Core-CT indicates a need to clarify how the Invoice Date and Receipt Date should be completed.
Proper completion is important because these dates are used to determine payment due dates, interest accrual dates and to calculate vendor accounts payable for inclusion in year-end GAAP reporting.
Invoice Date is the date the agency receives an invoice from the vendor through any state location. Invoice Date is not the vendor invoice date and it is not the date an agency prepares the invoice. (The only exceptions are for prepayment of services and replenishment of petty cash.)
Receipt Date refers to the date goods or services were received or contractually due. For payments made in arrears for a period of time (services, etc.), enter the ending date of the period. For payments required prior to services (advances, etc.) enter the date the payment is due. The attached list gives examples of proper receipt dates to be used for various situations.
Questions should be addressed to Accounts Payable Division, (860) 702-3395.
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