COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2007-22

June 26, 2007

TO THE HEADS OF ALL STATE AGENCIES

Attention: Executive Branch Chief Administrative and Fiscal Officers, and Business Managers
Subject: Purchase of Service Agreements over $1 Million (Supersedes Memorandum No. 97-47)

I. PURPOSE

The Office of the State Comptroller is requesting that all agencies provide documentation to the Accounts Payable Division regarding Purchase of Service (POS) agreements exceeding one million dollars ($1 M) for purchases of human services. For the purpose of this memorandum, "human services" includes, but is not limited to, adoption and foster care services; advocacy services; alcohol and drug (substance abuse) services; case management services; child and adult care; community-based services; community organization services; counseling, guidance and evaluation services; day treatment services; employment, compensatory education, adult consumer education and training; energy payment assistance; family planning services; health services; home care, including management and maintenance services; housing services; human resource development services; income assistance; information and referral services; mental health services; mental retardation services; nutrition services; parole supervision; protective services; residential treatment services; service for people who have visual, hearing, developmental or physical disabilities; services for people who are non-english speaking and who are poor; social development services; social services; and, special transportation services.

II. AUTHORITY

CGS Section 3-112, Powers and duties ... "The comptroller shall ... (3) adjust and settle all demands against the state ..."

CGS Section 4a-59, Award of contracts, subsection (e) states "... a copy of each contract shall be filed with the comptroller."

III. PROCEDURE

Please provide the Accounts Payable Division, Office of the State Comptroller with a summary of the terms and conditions, to include:

  1. a brief description of the services to be provided;
  2. the period of the contract;
  3. the total contract amount and a breakdown by fiscal year, and,
  4. a copy of the signature page(s).

This summary should not exceed four (4) sheets and is due at OSC/APD by August 1 of each fiscal year or thirty (30) days after signing, if after August 1. This also applies to existing agreements when an amendment is processed that will change the total value of the agreement to over one million dollars ($1 M).

IV. GENERAL

Questions concerning this memorandum may be directed to the Accounts Payable Division at (860) 702-3396.

NANCY WYMAN
STATE COMPTROLLER

NW/MKA/LC

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