STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2007-21
June 26, 2007
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers|
|Subject:||Bi-Weekly Salary Increases, Annual Increments and Additional Provisions for Administrative and Residual (P-5) Bargaining Unit Employees July 1, 2007 through June 30, 2011|
The collective bargaining agreement between the State of Connecticut and the Administrative and Residual (P-5) bargaining unit for the period July 1, 2007 through June 30, 2011, was ratified by the Legislature on June 1, 2007.
II. COMPENSATION (Article 24)
A. General Wage Increases (Section 1)
General wage increases will be effective as follows:
|July 1, 2007||3% of Base Salary|
|June 20, 2008||3% of Base Salary|
|June 19, 2009||3.25% of Base Salary|
|June 18, 2010||3 % of Base Salary|
For each year of the agreement commencing July 1, 2007, employees who are on the maximum step of the salary schedule, who receive no annual increment, will receive a lump sum payment of 2.5% of their annual rate. The payment will be made on the date when the Annual Increment would have applied.
B. Annual Increments and New Step (Section 2)
a. Annual Increments
Employees will continue to be eligible for and receive annual increments during the term of this contract in accordance with existing practice.
|2007-2008||July 2007/January 2008|
|2008-2009||July 2008/January 2009|
|2009-2010||July 2009/January 2010|
|2010-2011||July 2010/January 2011|
b. New Step
Effective with the pay period that includes July 1, 2010, the pay plan will be modified by the addition of a full ninth (9th) step which will be three percent (3%) above step eight.
C. Longevity (Section 3)
Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice.
D. Shift and Weekend Differential (Section 4)
a. Shift Differential
b. Weekend Differential
E. Tuition Reimbursement (Section 6)
The State will allocate for tuition reimbursement the following:
|July 1, 2007||July 1, 2008||July 1, 2009||July 1, 2010|
Unused funds from one contract year will be carried forward into the following contract year. Unused funds at the expiration of the contract term will lapse.
Tuition reimbursement will be equal to seventy-five percent (75%) of the per credit rate for undergraduate and graduate courses at the University of Connecticut, Storrs. Reimbursement can not exceed the actual cost of each course.
F. Licensing Fees (Section 7)
An employee whose job specification requires a professional license or certification as a condition of employment and who uses such license for State business will be reimbursed for the cost of such license or certification.
G. Safety Shoes (Section 9)
Effective July 1, 2007, employees who are required on a daily basis to wear safety shoes will receive an annual allowance of ninety ($90) dollars. Effective the pay period that includes July 1, 2008, employees who are required on a daily basis to wear safety shoes will receive an annual allowance of one-hundred ($100) dollars.
H. On-Call/Standby Pay (Section 10)
For those employees, who are by managerial direction, assigned on-call/standby status and must be available for service and must respond if contacted, a sum of $1.25 per hour, and for holiday on-call/standby the rate will be $2.00 per hour. Notwithstanding the duration of any on-call/standby assignment, compensation will not exceed $175 per employee per week.
I. Home Office Premium (Section 12)
On or about December 1 of each contract year, employees in the following classifications who are expected to use their home to conduct State business will receive two-hundred fifty ($250) dollars. Department of Agriculture -Inspector - Dairy, or Department of Agriculture - Inspector - Poultry and Livestock. These
payments are to be proportionately reduced for those employees who use their home to conduct State business for less than a full year, measured from July 1 to June 30.
J. Home Garaging (Section 13)
Any employee who is required by the State to garage a State vehicle at his/her home and whose gross income is reported to be increased by the provision of an employer provided vehicle pursuant to Federal Public Law 99-44 will receive a two-hundred dollar ($200) annual payment on or about January 15 of each contract year. Eligibility for the annual payment will be limited to those employees who are required to home garage a vehicle for an aggregate of ten (10) months or more between November 1 and October 31. Those employees who are required to home garage a vehicle for an aggregate of four (4) months but less than ten (10) months between November 1 and October 31 will receive a one hundred dollar ($100) annual payment on or about January 15 of each contract year.
III. TRAVEL EXPENSES AND REIMBURSEMENT (Article 25)
A. Mileage Reimbursement (Section 2)
Employees required to use his/her personal vehicle in the performance of duty will be reimbursed mileage at the U.S. General Service Administration (GSA) rate. The mileage rate will be readjusted within thirty (30) days of readjustment by the U.S. General Services Administration.
B. Auto Usage Fees (Section 5)
Employees required to utilize a personal vehicle for fifty percent (50%) of the assigned monthly work days will be paid a daily auto usage fee equal to $4.00 for each work day of required availability or $5.00 for each day of required usage, for each work day such month which will be in addition to the mileage reimbursement. Said usage will be evaluated and paid on a monthly basis upon presentation of travel expense reimbursement.
C. Out of State Travel (Section 10)
An employee who is required to travel overnight and out of state on State business for a period of two (2) or more consecutive days will receive a $10.00 lump sum undocumented reimbursement for each day or partial day of the business trip, but will not receive any payment for the return day if the travel ends prior to 7:00 am on that day.
Premium City Supplement - The premium city supplement will be $8.00.
D. Meal Reimbursement Rates (Section 13)
E. Other Business Expenses (Section 16)
Employees will be reimbursed for gratuities to hotel/motel maids at the rate of up to one dollar ($1.00) per night for stays of three (3) or more consecutive nights. Effective with the pay period that includes July 1, 2008, the rate will be increased to two dollars ($2.00) per night.
IV. TRAINING AND PROFESSIONAL LEAVE (Article 31)
Professional leave is defined as leave to attend seminars, classes, lectures, workshops, conventions, or other related activities in aid of the development, maintenance or exchange of professional skills, techniques or experiences which clearly relate to an employee's primary job assignment or logical career progression.
Employees may request and, subject to the conditions outlined in the contract, will be granted up to ten days leave with pay per contract term for professional development. See contract for details.
Professional Development and Conference Fund (Section 6)
The State will allocate to the Professional Development and Conference Fund the following:
|July 1, 2007||July 1, 2008||July 1, 2009||July 1, 2010|
Any unexpended funds which exist at the end of any contract year shall roll
over for use
in the next succeeding year. All funds remaining at the end of the contract shall revert to
the State unless the parties agree otherwise.
Professional Development and Conference Fund (Section 7)
Employees will be entitled to a maximum of five hundred ($500) dollars per person per contract year reimbursement toward the cost of fees, travel, food, and lodging related to attendance at conferences, seminars, and programs. The fund assumes no liability for any costs incurred by an employee without prior approval by the Office of the State Comptroller.
V. MISCELLANEOUS (Article 38)
A. Military Leave (Section 6)
A full-time permanent employee who is a member of the armed forces of the State or any reserve component of the armed forces of the United States will be entitled to military leave with pay for required field training, provided such leave does not exceed two (2) calendar weeks in a calendar year, in addition to up to seven (7) days of military leave for weekend drills. Additionally, any such employee who is ordered to active duty as a result of an unscheduled emergency (natural disaster or civil disorder) will be entitled to military leave with pay not to exceed thirty (30) calendar days in a calendar year. During such leave the employee's position shall be held, and the employee shall be credited with such time for seniority purposes. Other requests for military leave may be approved without pay. Nothing in this Article shall be construed to prevent an employee from attending ordered military training while on regularly schedule vacation.
B. Hazardous Duty (Section 7)
The hourly pay differential which was established for certain designated job assignments or working conditions in the Department of Correction will continue under the criteria and standards for payment established in prior agreements. The hourly pay differential rate will be fifty-five cents ($0.55) per hour.
VI. SCHEDULED PAYMENT DATES
A. General Wage Increase
The general wage increase will be made centrally at the proper time. Agency staff must review the Salary Change Mass Update by Plan/Pay Group Report and the Inactive and Transferred Employees Report.
|Effective||Increases||Pay Period||Check Date|
|07/01/07||3%||06/22/07 - 07/05/07||07/20/07|
|06/20/08||3%||06/20/08 - 07/03/08||07/18/08|
|06/19/09||3.25%||06/19/09 - 07/02/09||07/17/09|
|06/18/10||3%||06/18/10 - 07/01/10||07/16/10|
B. Annual Increments and Lump Sum Payments for Maximum Step Employees
Annual Increments will be entered centrally at the proper time as follows:
|Effective||Pay Period||Check Date|
|July 2007||06/22/07 - 07/05/07||07/20/07|
|January 2008||12/21/07 - 01/03/08||01/18/08|
|July 2008||06/20/08 - 07/03/08||07/18/08|
|January 2009||12/19/08 - 01/01/09||01/16/09|
|July 2009||06/19/09 - 07/02/09||07/17/09|
|January 2010||01/01/10 - 01/14/10||01/29/10|
|July 2010||06/18/10 - 07/01/10||07/16/10|
|January 2011||12/31/10 - 01/13/11||01/28/11|
VII. PAYROLL PROCEDURES
A. Split Pay Period for General Wage Increase
General wage increase effective July 1, 2007. The effective pay period is June 22, 2007 through July 5, 2007. Wages earned for the period June 22, 2007 through June 30, 2007 should be paid at the old rate. The wages earned for the period July 1, 2007 through July 5, 2007 should be paid at the new rate.
B. Implementation of General Wage Increases
New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period, at the proper time.
C. Payment of Lump Sum - (Maximum Step)
On the Timesheet Page: Amount; Time Reporting Code XMERA
On the Additional Pay Page: Amount; Earnings Code MER
These lump sum payments are subject to mandatory deductions; i.e., federal withholding and state income tax annualized, social security tax, retirement contributions, and garnishments (if applicable).
D. Shift Differential
On the Timesheet Page: Hours; Shift 1; Account 50180 or Hours; Shift 2
(Time and a Half); Account 50180 or Amount; Shift 3; Account 50180
On the Additional Pay Page: Hours or Amount; Earnings Code SD1 (Shift 1); Account 50180 or Hours or Amount; Earnings Code SD2 (Shift 2); Account 50180 or Amount; Earnings Code SD3 (Shift 3); Account 50180
E. Shoe Allowance
On the Timesheet Page: Amount; Time Reporting Code XSHUA
On the Additional Pay Page: Amount; Earnings Code SHU
F. On-Call/Standby Pay
On the Timesheet Page: Units; Time Reporting Code XOCBH
On the Additional Pay Page: Amount, Earnings Code OCA or Units; Earnings Code OC1
G. Home and Office Premium
On the Timesheet Page: Amount; Time Reporting Code XHOMA
On the Additional Pay Page: Amount; Earnings Code HOM
H. Home Garaging
On the Timesheet Page: Amount; Time Reporting Code XFRBA
On the Additional Pay Page: Amount; Earnings Code FRB
I. Auto Usage Fee
On the Timesheet Page: Amount; Time Reporting Code XAUTA
On the Additional Pay Page: Amount; Earnings Code AUT
J. Hazardous Duty
On the Timesheet Page: Units; Time Reporting Code XHDCH
On the Additional Pay Page: Amount; Earnings Code HDA or Units; Earnings Code HD3
K. Tuition Reimbursement - Union Fund
Agencies may submit tuition reimbursement claims for contract years 2006-2007. All pre-approved tuition reimbursement requests must be submitted to the Comptroller's Office, Fiscal Policy Division, Tuition and Travel Unit, on a CO-101 Form, Application for Tuition Reimbursement. A receipt of payment and a copy of grades for courses taken should be attached to the CO-101 form. Tuition reimbursement requests without proper back-up documentation will be returned.
Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.
L. Conference Reimbursement - Union Fund
Employees must complete Travel Authorization (CO-112) Form and submit to appropriate agency personnel for processing. The authorized CO-112 and back-up materials must be sent to the Comptroller's Office, Fiscal Policy Division, Tuition and Travel Unit, for review and approval.
After attending the conference, the employee must submit the reimbursement request on an Employee Payroll Reimbursement Form, CO-17XP-PR to the Comptroller's Office, Tuition and Travel Unit. Appropriate receipts must be attached to the CO-17XP-PR.
Questions may be directed as follows:
Payroll Procedures: Office of the State Comptroller, Payroll Services
Division, (860) 702-3463;
Memorandum Interpretation: Office of the State Comptroller, Fiscal
Division, (860) 702-3440;
Contract Interpretation: Agency Personnel Officer.
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