COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2006-13

May 12, 2006

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Bi-Weekly Salary Increases, Annual Increments, Lump Sum Payments, and Other Provisions for Administrative Clerical (NP-3) Bargaining Unit Employees - July 1, 2006 through June 30, 2009

I. AUTHORITY

The collective bargaining agreement between the State of Connecticut and the Administrative Clerical (NP-3) bargaining unit for the period July 1, 2006 through June 30, 2009, was ratified by the Legislature on May 3, 2006.

II. COMPENSATION (Article 26)

A. General Wage Increases (Article 26 Section 1)

The following wage increases will be effective:

Effective Increase
June 23, 2006 3.0% of Base Salary
June 22, 2007 3.0% of Base Salary
June 20, 2008 3.0% of Base Salary

B. Annual Increments and Lump Sum Payments (Article 26 Section 2)

Employees will continue to be eligible for and receive increments during the term of this contract in accordance with the existing practice. Effective July 1, 2006, the lump sum payment for employees at the maximum step is increased to $750.00.

Effective Payable
2006-2007 July 2006/January 2007
2007-2008 July 2007/January 2008
2008-2009 July 2008/January 2009

C. Longevity (Article 26 Section 3)

Employees will continue to be eligible for longevity payments for the life of the contract in accordance with existing practice. The longevity schedule in effect on June 30, 2002 will remain unchanged for the life of the contract.

D. Pay Differential

Article 26 Differential Hourly Rate
Section 4 Night Shift .75 (Effective June 9, 2006)
Section 5 Weekend * .40
Section 10 Hourly Pay ** .55

Applicable changes will be made centrally at the proper time.

* Effective with the pay period including July 1, 2008 , bargaining unit members working schedules at the Department of Motor Vehicles that include Saturday hours of 8 a.m. - 1 p.m. are eligible for the weekend differential.

** For certain designated job assignments or working conditions in specified agencies, (See Article 26, Section 10 of the contract). Effective pay period including July 1, 2007, the differential increases to .60 cents per hour. Effective pay period including July 1, 2008, the differential is .65 cents per hour.

E. Annual Skill Premium (EMTs) (Article 26 Section 8)

On or about December 1 of each contract year, the State will pay a $400 annual skill premium to each employee who is certified as an EMT and who has volunteered and been designated by the agency to provide such services at his/her work location during the prior contract year.

F. Travel Reimbursement (Article 26 Section 11)

An employee who is required to use his/her personal vehicle in the performance of duty will be paid at the current rate of forty-four and one-half (44.5) cents per mile. The rate per mile will be readjusted within thirty (30) days of readjustment by the U.S. General Services Administration.

An employee required to use his/her personal vehicle for State business will be reimbursed no less than $2.00 per day.

An employee who is required to remain away from home overnight in order to perform the regular duties of his/her position will be reimbursed for meals, lodging and miscellaneous expenses authorized in accordance with the Standard State Travel Regulations.

The maximum meal reimbursement rates will be as follows:

Breakfast $ 6.00
Lunch $ 8.00
Dinner $18.00

G. On-Call/Standby Pay (Article 26 Section 13)

For those employees who are, by managerial direction, obligated (1) be available for service, (2) standby for a call, or (3) carry a response device to provide immediate response or coverage, the sum of $1 per hour shall be paid for each hour so assigned. Not withstanding the duration of any on-call/standby assignment, such compensation shall not exceed $100.00 per employee per week.

III. HOLIDAY PAY (Article 29)

Full -Time Employees (Article 29 Section 5)

When a full-time employee is prescheduled to work a portion of his/her regular schedule on a holiday, the employee shall receive the day of the holiday pay and shall receive overtime pay at the applicable rate for the hours worked on the holiday. (See the contract for more on this provision.)

Part-Time Employees (Article 29 Section 6)

A part-time employee will receive holiday pay when a holiday falls on his/her regular workday and he/she will be paid for the hours normally scheduled on that day, up to a maximum of eight (8) hours. (See the contract for more on this provision.)

IV. TUITION AND CONFERENCE FUNDS (Article 11A)

A. Conference Fund (Article 11A Section 1)

The State will allocate to the conference fund the following:

July 1, 2006 July 1, 2007 July 1, 2008
$30,000 $30,000 $30,000

A maximum of $200 will be allotted for any one attendance in the first contract year. This amount is adjusted to $400 in the second year of the contract. No employee will attend more than two (2) conferences, workshops or seminars per year of this contract. These funds will be used for payment of fees and/or travel expenses, including meals or lodging.

Unexpended funds from one fiscal year will carry over to the next fiscal year except upon expiration of the contract. Requests approved within the final six months may be paid with remaining available funds for up to three months following expiration of the contract.

B. Special Programs Fund (Article 11A Section 2)

The State will allocate to the special programs fund the following:

July 1, 2006 July 1, 2007 July 1, 2008
$12,500 $12,500 $12,500

Unexpended funds from one year may be carried over to the next fiscal year but not beyond June 30, 2009, or will be transferred to the tuition reimbursement account at the Union's request.

C. Tuition Reimbursement (Article 11A Section 3)

The State will allocate for tuition reimbursement the following:

July 1, 2006 July 1, 2007 July 1, 2008
$200,000 $200,000 $200,000

There will be a maximum limit for tuition reimbursement per employee as follows:

July 1, 2006 July 1, 2007 July 1, 2008
$1,200 $1,200 $1,200

The tuition reimbursement per credit will be as follows:

  1. $115 per credit for undergraduate courses.
  2. $145 per credit for graduate courses.
  3. See contract for other courses or programs.

Unexpended funds from one fiscal year will carry over to the next fiscal year except upon expiration of the contract. Tuition requests approved within the final six months may be paid with remaining available funds for up to three months following expiration of the contract.

Applications for tuition reimbursement should be forwarded to:

Office of the State Comptroller
Fiscal Policy Division - Tuition Unit
55 Elm Street, Room 219
Hartford, Connecticut 06106

Payments will be made once funding is available.

V. MISCELLANEOUS (Article 38)

A. Uniforms and Equipment (Article 38 Section 3)

During the life of the agreement, the State will not increase the cost to employees for uniforms and equipment.

The employer will once a year reimburse hearing reporters for supplies, service and cleaning for personally-owned machines, up to a maximum of $50.00 per year.

B. Meals and Housing (Article 38 Section 15)

1. The rates charged to employees for meals will be as follows:

Breakfast $3.00
Lunch $5.00
Dinner $5.00

2. Housing: Employees occupying State-owned housing will be charged a rental amount equal to the fair market value of the property.

VI. SCHEDULED PAYMENT DATES

A. General Wage Increases

The general wage increase will be made centrally at the proper time.

Agency staff must review the Salary Change Mass Update by Plan/Pay Group Report and the Inactive and Transferred Employees Report.

Check
Effective Increases Period Covered Date
06/23/06 3.0% 06/23/06 - 07/06/06 07/21/06
06/22/07 3.0% 06/22/07 - 07/05/07 07/20/07
06/20/08 3.0% 06/20/08 - 07/03/08 07/18/08

B. Annual Increments

Annual increments will be entered centrally for agencies at the proper time as follows:

Effective    Pay Period    Check Date
July 2006    06/23/06 - 07/06/06    07/21/06
January 2007    12/22/06 - 01/04/07    01/19/07
July 2007    06/22/07 - 07/05/07    07/20/07
January 2008    12/21/07 - 01/03/08    01/18/08
July 2008    06/20/08 - 07/03/08    07/18/08
January 2009    12/19/08 - 01/01/09    01/16/09

C. Longevity

Separate memoranda will be issued at the proper time for the payment of longevity.

D. Annual Skill Premium (EMTs)

Effective Date    Pay Period    Check Date
December 1, 2006    11/24/06 - 12/07/06    12/22/06
December 1, 2007    11/23/07 - 12/06/07    12/21/07
December 1, 2008    11/21/08 - 12/04/08    12/19/08

E. Lump Sum Payments for Maximum Step Employees

The agency must process these lump sum payments manually and follow the effective dates and pay periods of annual increments.

VII. PAYROLL PROCEDURES

A. Implementation of General Wage Increases

New pay plans will be implemented centrally with the new hourly rate and bi-weekly salary effective with the pay period at the proper time.

B. Payment of Lump Sum (s)

Amount: Time Reporting Code XMISP or Earnings Code MPS.

These lump sum payments are subject to mandatory deductions: i.e.federal withholding and state income tax annualized, social security tax, retirement contributions and garnishments (if applicable).

C. Pay Differentials

Amount or Hours;Earnings Code SD1 or Shift 1; Account 50180 or

Amount or Hours;Earnings Code SD2 (Time and a Half) or Shift 2; Account 50180.

Amount; Earnings code SD3 or Shift 3; Account 50180.

D. Skill Premium (EMTs)

Amount; Earnings Code SKP.

E. Housing Payments

Existing payroll procedures will apply.

F. Holiday Pay

Amount; Earnings Code HPR.

G. Tuition Reimbursements

Tuition Reimbursement - Union Funds

All pre-approved tuition reimbursement requests must be submitted to the Comptroller's Office, Fiscal Policy Division, Tuition Unit, on a PERT-1 Form, Application for Tuition Reimbursement. Attached to the PERT-1 form should be a receipt of payment and a copy of grades for courses taken. Tuition reimbursement requests without proper back-up documentation will be returned.

Note: Reimbursements cannot be made until the release of funding by the Office of Policy and Management. In the past, this funding was not made available to coincide with the implementation date of the contract provision. Please expect delays in reimbursements at the beginning of contract years.

H. Conference Funds

Conference Reimbursement Union Funds

Employees must complete Travel Authorization (CO-112) Form and submit to appropriate agency personnel for processing. Prior Union approval must accompany the CO-112. The authorized CO-112 and back-up materials must be sent to the Comptroller's Office, Fiscal Policy Division, Travel Unit, for review and approval.

After attending the conference, the employee must submit the reimbursement request on an Employee Payroll Reimbursement Form, CO-17XP-PR to the Comptroller's Office, Travel Unit. Appropriate receipts must be attached to the CO-17XP-PR.

VIII. GENERAL

Questions may be directed as follows:

Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;

Contract Interpretation: Agency Personnel Officers;

Tuition and Professional Development: Office of the State Comptroller, Fiscal Policy Division, Tuition Unit, (860) 702-3344;

Memorandum Interpretation: Office of the State Comptroller, Fiscal Policy Division, (860) 702-3440.

 

NANCY WYMAN
STATE COMPTROLLER

NW:ED

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