COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

COMPTROLLER'S MEMORANDUM NO. 2004-11

March 30, 2004

TO THE HEADS OF ALL STATE AGENCIES

ATTENTION: Personnel and Payroll Officers, Chief Administrative and Fiscal Officers and Business Managers
SUBJECT: Group Life Insurance Increases, April 2004

I. INTRODUCTION

All employees insured under the Group Life Insurance Plan pursuant to Section 5-257 of the General Statutes, whose yearly gross compensation rate increased on or before April 1, 2004 will have an increase in their insurance in accordance with the attached schedules of insurance.

Note that CORE-CT Benefits Administration automatically calculates premium deductions based on the amount of coverage in force, therefore, manual intervention is no longer required during this process for the purpose of increasing an employees premium deduction. 

II. BASIS FOR INCREASE

An employee's base salary as of April 1, 2004 as noted in the Compensation Plan issued by the Department of Administrative Services, shall be used to determine his or her eligibility for increased insurance coverage. Additional payments, such as longevity, overtime, shift differential or maintenance are not considered as base salary for the purpose of determining life insurance coverage. 

Life insurance is not recalculated to the effective date of a retroactive compensation increase. For example, a wage increase effective March 15th but not entered until April 2nd, will not be considered until the following October 1st. 

III. LIFE INSURANCE COVERAGE UPDATE PROGRAM

The life insurance coverage update program will run on April 1, 2004. The update program uses an employees compensation rate, current in the job data pages as of April 1, to determine whether an update to life insurance coverage is applicable. This program compares the employees compensation rate with the life insurance wage/coverage table to ensure that the Annual Benefits Base Rate (ABBR) is accurate. Be advised that if the compensation rate field is not maintained and updated on a regular basis, the amount of insurance will be incorrect.

IV. EFFECTIVE DATE OF INCREASE

The effective date of the increase is April 1, 2004, however, premium deduction changes for those employees receiving increased coverage will be reflected in the following paychecks dated:

BI-WEEKLY: April 16, 2004 (retroactive to April 2, 2004 - See below)

Biweekly paychecks dated April 2, 2004 will have been confirmed by the time the update program is run on April 1st. Therefore, all biweekly employees whose coverage is increased by the update program will be subject to a retroactive premium deduction. The retroactive deduction is determined automatically by Benefits Administration and will be included in the biweekly paychecks dated April 16, 2004. Benefits Administration will automatically revert the deduction in accordance with the attached schedule in the biweekly paychecks dated April 30, 2004.

SEMI-MONTHLY: April 30, 2004 (retroactive to March 31, 2004 - See below)

Semi-monthly paychecks dated March 31, 2004 and April 15, 2004 will have been confirmed by the time the update program is run on April 1st. Therefore, all semi-monthly employees whose coverage is increased by the update program will be subject to a retroactive premium deduction. The retroactive deduction is determined automatically by Benefits Administration and will be included in the semi-monthly paychecks dated April 30, 2004. Benefits Administration will automatically revert the deduction in accordance with the attached schedule in the semi-monthly paychecks dated May 14, 2004.

V. PROJECTION/INCREASE CRITERIA

In order for the insurance coverage projection and premium increase to be processed correctly by Benefits Administration the following criteria must be met: 

A. Employee must be properly enrolled in the life insurance plan
 
B. Employee status must be active or on paid leave
The coverage projection and premium increase is not applicable to inactive (unpaid leave) or terminated employees.
 
C. Compensation rate must be accurate
This information is required in order to determine the coverage projection for which the employee is eligible.
 
D. Bargaining Unit designation must be accurate
This establishes the eligibility for coverage in excess of $38,000.00.

VI. REPORTING REQUIREMENTS

The Insurance Projection Report has been replaced by a Benefits Administration query, which is available in the CORE-CT EPM system and is entitled: CT_CORE_BN_LIFE_AUDIT. The query will be available after April 1, 2004 and will remain available until such time as the next increase is processed. Information regarding the CORE-CT EPM system can be obtained at the following Internet address: http://www.core-ct.state.ct.us/epm/

Similar to the projection report, the query will contain the following: employees whose coverage has been updated, the amount of new coverage, and the amount of their old coverage. The query should be checked thoroughly for accuracy. Contact the Employee Benefits Unit at (860) 702-3543 if it is determined that a correction is required.

VII. MAINTAINING GROUP LIFE INSURANCE COVERAGE AMOUNTS 

Agencies must periodically audit life insurance coverage amounts. The Life Insurance Invalid Report has been created to accomplish this task. The Life Insurance Invalid Report is located in Core CT at the following Menu path: Administer Base Benefits > Report >Life Insurance Invalid Report. The report lists the employees name, employee number, benefit plan, salary (derived from the employees compensation rate on the job data pages of their primary job), current coverage and expected coverage. It compares the employees compensation rate in job data with the life insurance wage/coverage table to ensure that the ABBR is accurate. 

After reviewing the report, make the appropriate changes to the employee's record to correct the errors. In the event agency information disagrees with the information contained in the report, contact the Employee Benefits Unit for assistance. The Life Insurance Invalid Report will be monitored centrally to ensure compliance. 

Further information regarding the ABBR can be found in the Core-CT Daily Mail dated February 5, 2004. http://www.core-ct.state.ct.us/hr-golive/daily/20040205.doc

VIII. SCHEDULES OF INSURANCE 

Attached are two Schedules of Insurance. The first is for collective bargaining employees with a $38,000.00 limit on basic life insurance. Schedule 2 is to be used for employees who are (1) not in a collective bargaining unit or (2) whose bargaining unit has a stipulated maximum amount of insurance greater than $38,000.00.

IX. CONCLUSION

To ensure delivery of the appropriate benefits to each employee with group life insurance coverage, the information maintained in Core CT must be current and accurate. 

Agencies should notify employees of the retroactive deductions and that deductions will automatically revert in accordance with the attached schedules in their next paycheck. 

Questions concerning the administration of group life insurance benefits may be directed to the Retirement & Benefit Services Division, Employee Benefits Unit at (860) 702-3543.

Very truly yours,

Nancy Wyman
State Comptroller

NW/NM/sa

Attachments
Schedule 1
Schedule 2

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