COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM 2004-06

February 13, 2004

TO THE HEADS OF STATE AGENCIES

Attention: Executive Branch Chief Administrative and Fiscal Officers, and Business Managers
Subject: Comptroller Audit of Purchase Orders of $1 Million or More

I. PURPOSE

Effective February 17, 2004, The Office of the State Comptroller, Accounts Payable Division, will perform a pre-audit of all purchase orders of $1 Million or more.

II. AUTHORITY

Connecticut General Statute 4-98

III. PROCEDURE

Each State agency issuing any purchase order of $1 million or more must forward the purchase order and all supporting documentation to the Office of the State Comptroller's Accounts Payable Division. Supporting documentation includes, but is not limited to purchase orders that have been entered and approved in Core-CT, Personal Service Agreements and amendments (CO-802a), Lease and Rent Account Control (CO-507), Lease and Rent Account Control-Transmittal (CO-507-1), assignment of accounts receivable documentation, and any other supplemental documentation used by agencies to substantiate the proposed expenditure.

All documentation received by the Comptroller's Office will be returned to the agency upon completion of the audit. Payments will not be processed until the completion of such audit and the approval of the purchase order is granted.

IV. QUESTIONS:

Questions concerning this memorandum may be directed to the Accounts Payable Division by contacting Connie Castro at 860-702-3395, or connie.castro@po.state.ct.us

 

NANCY WYMAN
STATE COMPTROLLER

NW:MKA

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