STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2003-47
October 15, 2003
TO THE HEADS OF ALL STATE AGENCIES
|Attention:||Chief Administrative and Fiscal Officers and Business Managers|
|Subject:||Revision To The Method Of Payment For Non-Reportable Tuition Reimbursements To Employees From Union Funds (9916)|
The purpose of this memorandum is to provide agencies with additional information regarding the new process for submitting tuition reimbursement requests from Union Tuition and Training Funds (9916).
II. NEW PROCEDURE - REVISION FOR NON-REPORTABLE TUITION (ONLY)
Effective immediately and prior to submission of tuition reimbursements, agencies must review the Core-CT vendor file to see if the employee's profile has been entered. If no file exists, the agency must add the employee's information to the vendor file and complete the following sections of the State of Connecticut - Agency Vendor Form, SP-26NB Rev.4/03, which is available on line at http://www.osc.state.ct.us/agencies/forms.
The completed Agency Vendor Form must be faxed to the Comptroller's Accounts Payable Division at (860) 702-3419. The fax cover sheet should include the agency name, contact person, e-mail address and phone number. These profiles will be entered centrally by the Comptroller's Office.
All updates and changes to vendor profiles will continue to be submitted via the update profile website. To obtain access to the (secure) update profile website, send an e-mail to: firstname.lastname@example.org with "Subscribe to Vendor List" in the subject area. In the body of the message, include your name, employee number, e-mail address, phone number, agency three-letter acronym, and agency name. Each person must send an individual message.
III. SUBMISSION OF NON-REPORTABLE TUITION REIMBURSEMENT FORMS
Tuition reimbursement applications must be submitted on a timely basis to adhere to collective bargaining contracts. Under no circumstances should reimbursement requests be accumulated.
In submitting the non-reportable tuition reimbursements, please follow these instructions:
Please direct all questions to the Office of the State Comptroller as follows:
Vendor File: Additions, updates and changes should be directed to Beth Macha at Accounts Payable Division, (860) 702-3405;
Fund 9916 Tuition Payments: Management Services Division, (860) 702-3327;
Memorandum Interpretation: Policy Services Division, (860) 702-3440.
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