COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2003-43

October 9, 2003

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Pay Increases for the Executive Branch Employees Excluded from Collective Bargaining

I. AUTHORITY

In accordance with Connecticut General Statutes 4-40 and 5-208(a), the Deputy Commissioner of the Department of Administrative Services (DAS) with the approval of the Secretary of the Office of Policy and Management, has authorized pay increases for executive branch managerial and confidential employees excluded from collective bargaining.

II. INCREASE IN COMPENSATION FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES

Effective October 3, 2003 there will be a three percent (3%) general wage increase for managers and confidential employees excluded from collective bargaining.
 
This includes management employees assigned to the MP or MD pay plans, confidential employees assigned to management pay schedules or confidential step plans, Department of Administrative Services Managers, Transitional Managers, Leadership Apprentices, Durational Project Managers, Customer Service Program Developers, Associate Attorney Generals, Executive Assistants and Pre-Professional Trainees in confidential positions, Chief State's Attorney, Deputy Chief State's Attorney, and State's Attorneys.
 
Executives covered by the EX pay plan, statutory employees of the Division of Criminal Justice, and gubernatorial appointees in the classes of PUC Chairperson, PUC Vice Chairperson, PUC Commissioner and Consumer Counsel assigned to the management pay schedule will receive the three percent (3%) increase. This increase does not apply to Executive Office Administrative Aides or to executive employees of the Office of Policy and Management.
 
Employees who are in the job classification of Executive Secretary (Unclassified) are eligible for the three percent (3%) increases.
 
Any employee who has previously received a general wage increase as a result of their employment with the State of Connecticut during the period starting with the pay period including July 1, 2002 through October 2, 2003 is not eligible for this wage increase.
 
This increase does not apply to unclassified employees of any of the boards of trustees of the constituent units of higher education.

III. LONGEVITY SCHEDULES AND OVERTIME

The management and executive longevity pay schedules for the MP and MD have been increased in accordance with these pay increases. Effective October 3, 2003 a three percent (3%) increase to the overtime cap limit has been applied to the base annual salary (up to and including $52,369) for managerial and confidential employees.

IV. ANNUAL INCREMENTS AND LUMP SUMS FOR CONFIDENTIAL EXCLUSIONS, EXECUTIVE SECRETARIES (UNCLASSIFIED) AND DIVISION OF CRIMINAL JUSTICE MANAGERS

Annual increments must be paid effective the first day of the pay period that includes the first day of the month which is six months after the employee's anniversary date (December 26, 2003 for employees with July anniversary dates and June 25, 2004 for employees with January anniversary dates) to eligible executive branch employees designated as confidential exclusions from collective bargaining including confidential employees of the Division of Criminal Justice who are assigned to salary schedules that contain steps. Annual increments must also be paid effective as mentioned above to eligible Division of Criminal Justice employees on step plans who have been excluded from collective bargaining as managerial exclusions.
 
Confidential employees with satisfactory performance who are excluded from the P-5 bargaining unit (employees assigned to the CR pay schedule) at the maximum step of their schedule will receive a lump sum payment of 2.5% of their annual rate when the delayed annual increment would have been applied.
Confidential employees with satisfactory performance who are excluded from the NP-3 bargaining unit (employees assigned to the CA pay schedule) at the maximum step of their schedule will receive a lump sum payment of $500 when the delayed annual increment would have been applied.
 
This item does not pertain to the unclassified employees of any of the boards of trustees of higher education.
 
Executive Secretaries will be eligible for a payment of 2.5% up to the maximum of the range in lieu of an increment. The payment in lieu of a step increase will be paid effective the first day of the pay period that includes the first day of the month which is six months after the employee's anniversary date (December 26, 2003 for employees with January anniversary dates and June 25, 2004 for employees with July anniversary dates) to eligible Executive Secretaries.
 
Employees in the class of Executive Secretary who are at the maximum of their schedule will receive a lump sum payment of $500 when their delayed payment in lieu of an annual increment would have been applied.
V. PAYROLL PROCEDURES
Due to Core-CT conversion requirements, only approved data in APS will be converted into Core-CT. With the go-live date set for October 17, 2003, the Office of the State Comptroller, Payroll Services Division (OSC) realizes the deadlines imposed will not allow enough time for appropriate approvals in APS. Therefore, OSC will not require a 301 transaction for this salary increase. Rather, agencies should calculate the increases and enter the employee salary adjustments into MSA for the pay period of October 3, 2003 to October 16, 2003 (check date October 31, 2003). (The new rates will be converted from MSA to Core-CT as of October 17, 2003.)
 
Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded.
 
Implementation of General Wage Increase - All Agencies Entering New Salary Amounts on Bi-Weekly Payroll
 
The three percent (3%) general wage increase must be manually processed at the proper time as follows:

1. On-Line: Screen 160: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.
 
2. Remote Job Entry: RA Transaction: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

NOTE: If it is impossible for state agencies to meet the check date of October 31, 2003, the general wage increase must be paid retroactively by the pay period ending November 13, 2003 (check date November 28, 2003). This payment is not subject to interest and penalties. Payroll procedures will be forthcoming.

VI. GENERAL

The Department of Administrative Services memorandum dated October 9, 2003 contains the detailed information for each classification. Questions may be directed to:
 
Department of Administrative Services: Bureau of Human Resources, (860) 713-5168;
 
Office of the State Comptroller: Payroll Services Division:
Payroll Procedures - On-Line: (860) 702-3463;
 
Remote Job Entry: (860) 702-3451;
 
Memorandum Interpretation - Policy Services Division: (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:EH

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