COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

May 1, 2003

FISCAL YEAR-END INSTRUCTIONS 2003-3

To: All State Agencies
Attention: Chief Fiscal Officer or Business Manager
Subject: Appropriations

Agencies should review the State Accounting Manual (SAM) section on Appropriations for a discussion of the lapsing and continuing of the expenditure authority represented by an appropriation.

Of special importance is the requirement that agencies notify the Office of Policy and Management prior to June 1st of those budgeted appropriations which they believe qualify and are needed for continuance.

In general the following apply:

Lapsing Appropriations Renewed with a 2004 Appropriation:

No balances will be brought forward to the new year appropriation account. All unliquidated commitments (encumbrances) outstanding as of June 30 against FY 2002-2003 appropriations  must be entered by agencies in Core-CT and recommitted against the new year appropriation. Expenditures liquidating these commitments after July 1 will be charged against the new year appropriation.

Continuing Appropriations

All unexpended balances (unliquidated, unencumbered, unallotted) will be brought forward in July and loaded in the Core-CT  to the new year budget ledgers. Expenditures processed after July 1 will be recorded as new year expenditures.

All continuing appropriations such as Federal and Other Grants or Insurance Recoveries should be reviewed and closed out prior to June 30 whenever possible.

Lapsing Appropriations Not Renewed with a 2004 Appropriation (one month carry-forwards)

These appropriations may be extended until July 31 for the purpose of liquidating obligations properly incurred in the "old year." The "unliquidated" balance of the appropriation will be brought forward in July to new year budget ledgers. This balance will be available for liquidation until July 31st, at which time any remaining unliquidated balance will be lapsed.

The Comptroller will notify agencies with "one-month carry-forwards" of the appropriations concerned and the cut-off dates and procedures for submitting claims to the Accounts Payable Division.

 

NANCY WYMAN
STATE COMPTROLLER

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