COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2002-21

June 12, 2002

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Personnel Officers
Subject: Additional Contract Provisions for Maintenance and Service Employees, NP-2 Bargaining Unit

I. AUTHORITY

The arbitration award between the State of Connecticut and the Connecticut Employees Union Independent concerning the Maintenance and Service (NP-2) bargaining unit for the period July 1, 2002 through June 30, 2005 was approved by the Legislature on May 8, 2002.

II. TRAINING (Article 10)

A. Tuition Reimbursement (Article 10.3a)

The state will allocate $50,000 during each contract year for tuition reimbursement. Employees who participate in qualifying education programs will be reimbursed up to a maximum of $150 per credit for undergraduate and $200 per credit for graduate courses up to a maximum of eighteen (18) credits per year.

B. Professional Development (Article 10.3b)

The state will allocate $50,000 in each contract year for the purpose of providing relevant education and training to employees in conjunction with the Department of Education or comparable programs. Effective July 1, 2004 the fund will be increased to $60,000 in each contract year.

C. Conference Fund (Article 10.3c)

Twenty-five thousand ($25,000) dollars will be allocated in each contract year for the attendance at workshops, seminars or conferences by employees. Overtime will not be paid nor will compensatory time accrue for travel to or from such activity or attendance at the activity. Employees will be reimbursed up to a maximum of $450 for any one attendance to a workshop seminar or conference with a maximum of two per year. The funds will be used for fees and/or travel expenses including meals and lodging. The conference fund will expire with the expiration of the collective bargaining agreement, which is June 30, 2005. Requests which are submitted and approved within the final six months of the contract may be paid with any remaining available funds up to three months following the expiration of the contract.

Twenty-five thousand ($25,000) dollars will be allocated in each contract year for the attendance at workshops, seminars or conferences by employees. Overtime will not be paid nor will compensatory time accrue for travel to or from such activity or attendance at the activity. Employees will be reimbursed up to a maximum of $450 for any one attendance to a workshop seminar or conference with a maximum of two per year. The funds will be used for fees and/or travel expenses including meals and lodging. The conference fund will expire with the expiration of the collective bargaining agreement, which is June 30, 2005. Requests which are submitted and approved within the final six months of the contract may be paid with any remaining available funds up to three months following the expiration of the contract.

D. Unexpended Funds

Funds that are unexpended in one contract year will carry over into the next contract year and the balance of these funds will be available in addition to the new balances.

The union will, upon request, be able to interchange funds between the Professional Development, Tuition Reimbursement, and Conference Funds.

Funds that are unexpended in one contract year will carry over into the next contract year and the balance of these funds will be available in addition to the new balances.

The union will, upon request, be able to interchange funds between the Professional Development, Tuition Reimbursement, and Conference Funds.

III. MEALS (Article 41)

During the life of this agreement, the rates charged to employees for meals will be as follows:

Breakfast $ .75
Lunch $1.25
Dinner $1.25

Employees whose jobs require they remain on duty on a regular basis during the lunch break will be entitled to an employer-provided meal at no cost, provided the employer has dining facilities. This applies to first, second, and third shift employees. These provisions do not apply to employees who may be eligible for meals under Article 42.

IV. MEAL POLICY (Article 42.2)

At agencies possessing dining facilities, meals will be provided at no cost.

At agencies without dining facilities, the maximum meal allowances will be:

6:00 am Breakfast $ 5.50
Noon Lunch $ 7.50
6:00 pm Dinner $13.00

V. HOUSING (Article 43)

As of June 30, 1991, the rental amounts charged to all employees will be equal to the rental values as defined in Article 43.1a of the contract.

VI. EMPLOYEE EXPENSES (Article 57)

A. Mileage Reimbursement (Article 57.1)

Mileage reimbursement is at the U.S. General Services Administration rate of 36.5 cents per mile. The rate will be adjusted within thirty (30) days of readjustment by the General Services Administration.

B. Business Travel Reimbursement Rates (Article 57.2)

Reimbursement rates for business travel are the following:

Breakfast $ 5.00
Lunch $ 7.00
Dinner $16.00
Miscellaneous $ 4.00

Any employee who is required to remain away from home overnight will be reimbursed lodging up to the maximum as provided on the State Comptroller's listing.

VII. LICENSE FEES (Article 60.6)

The state will reimburse barbers, hairdressers, ferry captains and electronic technicians for the cost of a license required by the employer as a condition of employment or otherwise necessary for execution of assigned duties. Requests for reimbursement will be processed upon presentation of a validated license and proof of payment.

VIII. TRAVEL AND TUITION REIMBURSEMENT - 9916 FUND

A. Travel Reimbursements- 9916

Agencies must complete form CO-17-XP-PR and send it to the Comptroller's Business Office. The processing of the "Travel Reimbursement" is contingent upon the availability of funds.

B. Tuition Reimbursement - 9916

Applications for tuition reimbursement for Summer 2002 should be forwarded to the Comptroller's Management Services Division - Support Services Unit. Reimbursements cannot be made until the release of funding by the Office of Policy and Management.

IX. PAYROLL PROCEDURES FOR MEALS AND HOUSING

Existing payroll procedures will apply. For coding instructions, please refer to the Comptroller's Statewide Payroll Systems Procedures Manual as follows:

  1. Plus Maintenance - Appendix 1, Other Earnings, Page AP1.8.
  2. Rent - Appendix 2, Deductions, Page AP2.72.

X. GENERAL

Questions regarding this memorandum may be directed to the following divisions in the Office of the State Comptroller:

Payroll Procedures: Payroll Services Division, (860) 702-3463
Remote Job Entry: (860) 702-3458;

9916 Travel Authorization Approval Processing: Management Services Division, (860) 702-3368;

9916 Travel Reimbursement Processing : Management Services Division, (860) 702-3335;

9916 Tuition Reimbursement Processing: Management Services Division, (860) 702-3346;

Memorandum Interpretation: Policy Services Division, (860) 702-3440;

Contract Interpretation: Agency Personnel Officer.

 

NANCY WYMAN
STATE COMPTROLLER

NW:ED

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