COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2002-05

February 19, 2002

TO THE HEADS OF ALL STATE AGENCIES

Attention: Agency Payroll and Personnel Officers
Subject: Change in Collection of Support Payments to Centralized Child Support Processing Center (CCSPC)

I. PURPOSE

The purpose of this memorandum is to advise agencies of a change in the collection of support payments for employees who have a withholding order for support payable to the Centralized Child Support Processing Center (CCSPC).

II. PAYROLL PROCEDURES

The change applies to support payments currently paid through deduction codes 60, 61, or 63 with sort codes 00500, 00502, or 00557. These codes represent enforced and non- enforced support payments that are not directly paid to a recipient.
The new codes are as follows:
Only support payments that use these codes will be sent electronically by ACH to the CCSPC. All other codes remain the same. NOTE: Employees who already have support orders will be converted centrally by the Office of the State Comptroller, Payroll Services Division.
When the Comptroller's Office receives a withholding order for support, a letter will be sent to the employing agency along with a copy of the withholding order for support. The letter will include the codes that are to be used. The agency will then establish the employee and the codes in the payroll systems.
Two transactions are now needed to establish each deduction code. The RF transaction will contain the bank information and the RK transaction will contain the deduction information.
There will be a new option on the Payroll Services Division Main Menu for Support Direct Deposit Maintenance. Behind this screen, all the fields that have constant values will be preset for the two transactions.

III. TRANSACTION LAYOUT INSTRUCTIONS FOR SUPPORT ORDERS

A. On-Line Screen
The on-line screen is accessed from the Payroll Services Main Menu. Choose the option "Support Direct Deposit Maintenance". The message "ENTER LEVEL 2 AND EMPLOYEE NUMBER" will appear. Hit the enter key. If the employee existed with LEVEL 2 and employee number in the previous pay cycle, the employee's name and social security number will be displayed. Otherwise, the message "TO ADD NEW EMPLOYEE, ENTER SOCIAL SECURITY NUMBER, USE F5" will appear. Tab to the social security number, enter the social security number, then press the F5 key to get the "NEW EMPLOYEE HEADER" message. This may also occur if you are entering an employee who has transferred from another agency. For employees with existing support information on the master file, the code and current amount being deducted will appear.
PERIOD CODE (PER CD) - Valid values are blank, 'A' or '0' (zero). Must be 'A' when setting up a new D/OE.
AMOUNT - All numeric values are two decimal places. When changing the amount for an active D/OE, you do not have to enter the period code. However, it is a required field when PER CD has been entered as an 'A'.
LIMIT AMOUNT - All numeric values are two decimal places. When changing the amount for an active D/OE, you do not have to enter the period code.
B. Options For Entering The Deduction Codes
The following are examples of entering the deduction codes using the On-Line Screen:
1. Setting up the deduction:
To set up the deduction code for the first time, choose the line with the appropriate deduction code (9B, 9C, 9D, 9E, 9F, or 9G):
Period Code Amount Limit Amount
A 0010000 000260000
2. Shutting Off the deduction:
To shut off the deduction code, enter a zero for the period code in the line with the appropriate deduction code:
Period Code Amount Limit Amount
0
3. Changing the amount of the deduction:
To change the amount being deducted each cycle, enter the amount on the line with the appropriate deduction code:
Period Code Amount Limit Amount
0012500
4. Changing the limit amount:
To change the limit amount enter the new limit on the line with the appropriate deduction code:
Period Code Amount Limit Amount
00300000
If you need to clear a field, use the END key, not the space key.
Enter the next employee:
To enter the next employee, enter the new LEVEL 2 and employee number, then hit enter.
C. Remote Job Entry
When a new deduction code is being set up, both the RF transactions and RK transactions must be used. Also, when an employee has more than one support order, each deduction code must be set up with the RF and RK transactions.
1. RF Transactions
Use to record Column Positions:
01-04 Constant "RFCT"
05-06 Agency level two
07-16 Employee Number
17-35 Blanks
36 A value of 1 through 6 **
37-80 Blanks
** Note the relation of number to D/OE:
1 = 9B 4 = 9E
2 = 9C 5 = 9F
3 = 9D 6 = 9G
2. RK Transactions
Use for deduction codes 9B through 9G. The Other field contains the limit amount.
DOE CODE O M P T Amount/Pct/Tbl Other CD
9C 1 A N 0005000=$50.00 013000=$1300.00 N
Please note that the Method (M), Period (P) and Type (T) codes are always 1, A, and N respectively, and the CD code is always N if there is a limit amount entered.

IV. QUESTIONS

Please direct all questions or requests for assistance to the following:
Payroll Procedures: Office of the State Comptroller, Payroll Services Division:
Technical Support: (860) 702-3460
Withholding Orders for Support: (860) 702-3452
Payroll Transactions: (860) 702-3463.
Memorandum Interpretation:
Office of the State Comptroller, Policy Services Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:ED

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