COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER
OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MARK OJAKIAN
DEPUTY COMPTROLLER

INTERDEPARTMENTAL MEMORANDUM

June 19, 2002

To: The Honorable John Armstrong, Commissioner
Department of Correction
24 Wolcott Hill Road
Wethersfield, Connecticut 06109
Subject: Retroactive Salary Increases and Annual Increment Payments for Retired and Separated Correction (NP-4) Bargaining Unit Employees

I. AUTHORITY

The agreement ratified on April 7 between the State of Connecticut and the Correction (NP-4) bargaining unit for the period July 1, 2001 through June 30, 2004.

II. ELIGIBLE EMPLOYEES

Correction Bargaining Unit employees who were actively employed on July 1, 2001 but have since retired or separated from State service.

III. COMPENSATION

A. Retroactive Increase in Salary Base Amount at Step 10

Effective and retroactive to July 13, 2001, there will be a $500 increase applied to the base amount of step 10 of all CO pay groups before any other increase is provided.

B. Retroactive General Wage Increases are effective as follows:

Effective Date Increase
July 13, 2001 (Retroactive) 2% of Base Salary
January 11, 2002 (Retroactive) 2% of Base Salary

C. Retroactive Annual Increments

Employees will continue to be eligible for and receive annual increments in July or January during the term of this contract in accordance with existing practice.

IV. RETROACTIVE PAYMENTS FOR RETIRED AND SEPARATED EMPLOYEES

Effective to July 13, 2001, and included in the check dated July 26, 2002, a retroactive increase of $500 will be applied to the base amount of step 10 for all CO pay groups prior to the GWI increase.

When calculating the retroactive payments, agencies are to calculate to the date of retirement or separation from state service. Agency staff must calculate and process the following retroactive payments manually. Checks dated July 26, 2002 should reflect the additional compensation due as a result of the manual calculation of the retroactive difference due on the biweekly and overtime payments made to impacted former employees during the aforementioned dates and lump sums as applicable.

Payments should be identified separately and coded with the applicable DOE. Such payments are subject to mandatory deductions: federal withholding tax and state income tax annualized, social security tax and retirement contributions. Any lump sum retirement sick pay is subject to federal withholding, state income tax annualized and social security tax only.

A. Retroactive General Wage Increase (GWI)

Effective Date Period Covered Check Date
July 13, 2001 07/13/01 - date of separation 07/26/02
January 11, 2002 01/11/02 - date of separation 07/26/02

B. Retroactive Annual Increments

Annual Increment Date Period Covered Check Date
July 1, 2001 06/29/01 - date of separation 07/26/02
January 1, 2002 12/28/01 - date of separation 07/26/02

V. RETIREMENT PROCEDURES

The additional retroactive compensation must be reported to the Retirement and Benefits Services Division in the manner described below as such additional payments may have an impact for retirement benefit purposes.

Each agency must provide the Retirement and Benefit Services Division's Audit Unit with a list of affected retirees accompanied by the worksheet detailing the calculations utilized for these adjustment payments. Worksheets for separated employees must also be provided with a clear notation on each worksheet indicating such status.

VI. PAYROLL PROCEDURES

Agency staff must ensure that the employee's masterfile data (Pay Plan, Salary Group and Step, Hourly Rate and Bi-weekly Salary) are correctly coded. Retired and separated and Step, Hourly Rate and Bi-weekly Salary) are correctly coded. Retired and separated employees who were deleted from the masterfile must be set up as new employees. You must enter a pay code 1, 2 or 3 for these individuals to avoid generating a regular pay check in the system. In lieu of 301 documentation, a memo must be submitted to the Comptroller's Payroll Services Division listing the employees added to the payroll system for the purpose of making this payment.

Payment of Retroactive Salary Increases and Retroactive Annual Increments (including other earnings if applicable)

1. On-Line: Screen 047 or 190; R1; Amount; D/OE Code 10.

2. Remote Job Entry: ZT Transaction: Same as above.

VII. GENERAL

Questions may be directed as follows:

Salary Schedules: DAS-Personnel Division, 713-5205;

Payroll Procedures: Office of the State Comptroller, Payroll Services Division, (860) 702-3463;

Remote Job Entry: Office of the State Comptroller, Payroll Services Division, (860) 702-3458;

Memorandum Interpretation: Office of the State Comptroller, Policy Services Division, (860) 702-3440;

Contract Issues: Agency Personnel Officer.

Direct List of Affected Retirees and Separated Employees With a Copy of Calculation Worksheet to: 

Retirement & Benefits Division 
Audit Unit
55 Elm Street, Hartford, CT 06106.

 

NANCY WYMAN
STATE COMPTROLLER

NW:CG
cc: M. Mullen, Board of Parole
UCONN Medical Health Center 

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