COMPTROLLER'S SEAL STATE OF CONNECTICUT

STATE OF CONNECTICUT

NANCY WYMAN
COMPTROLLER

OFFICE OF THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775

MARK OJAKIAN
DEPUTY COMPTROLLER

MEMORANDUM NO. 2001-58

October 5, 2001

TO THE HEADS OF ALL STATE AGENCIES

Attention: Chief Administrative and Fiscal Officers, Business Managers, and Payroll and Personnel Officers
Subject: Performance Assessment and Recognition System (PARS) Payments

Effective December 28, 2001 there will be a wage increase available to all managers who meet the criteria. Additionally, in accordance with the Department of Administrative Services Memorandum dated October 1, 2001 issued by Alan Mazzola, Deputy Commissioner of the Bureau of Human Resources, Department of Administrative Services (DAS), Performance Assessment and Recognition System (PARS) bonuses are effective with the pay period beginning December 28, 2001 (check date January 25, 2002).

NOTE: Be sure that Durational Project Manager and Customer Services Program Developer positions filled from outside the classified service and Executive Assistants are NOT counted or paid PARS increases.

I. INCREASES TO BE BUILT INTO SALARIES

Approved increases may be built into salaries for:

1. Managerial personnel whose salary is below position rate in agencies participating in the PARS program.

Rating Increase
Exceeds Expectations 3.0%
Meets All Expectations 3.0%
Needs Improvement (1st time) 1.5%
Needs Improvement (2nd time) -0-
Unsatisfactory -0-

2. A manager at the maximum of his/her salary group will be eligible for a lump sum payment of 3.0% for performance rated as "Meets or Exceeds Expectations". A performance recognition award may be added to this amount for exceptional performance.

3. Managers on the MP and MD Pay Schedules in agencies which have not participated in the PARS program may be eligible for annual increases of 3.0% up to the position rate/maximum of their salary. This increase applies up to position rate for "good" performance. Lump sum payments are not available to managers in non-participating agencies.

II. PERFORMANCE RECOGNITION AWARD BONUS PAYMENTS

A. Detailed guidelines contained in the Department of Administrative Services Memorandum, dated October 1, 2001, include the following requirements for performance bonuses only available to participating PARS managers:

1. For agencies with six or more participating managers, the minimum award bonus amount is $750 and the maximum bonus amount is $1500.
 
For agencies with fewer than six participating managers, the minimum award bonus amount is $250 and the maximum bonus amount is $1500.
 
2. Bonus payments are to be made in one lump sum payable on January 25, 2002.
 
3. Pro-rated payments may be made to managers who participated in the PARS process starting on July 1, 2000 and retired, were laid off, or died between January 1 and June 30, 2001. Please refer to the Appendix of the PARS manual for instructions on pro-rated payments and on managers hired or promoted during the year.
 
4. Managers, who transfer from one agency to another during the rating year or prior to payout, receive PARS salary increases and/or lump sum payments from the employing agency at the time of payout. Bonus awards would be paid by the receiving agency.

B. Coding

The same expenditure coding should be used for a bonus payment as that charged for the employee's regular salary.

III. PAYROLL PROCEDURES

The PARS payments must be entered manually at the proper time as follows:

A. Payment of Built-In Increases

1. On-Line

 
Screen 160: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.
 
2. Remote Job Entry
 
RA Transaction: Enter State, Payroll Unit, Employee Number, the new Hourly Rate in the Normal Hourly Rate field, and the new Salary in the Normal Salary field.

B. Lump Sum Payment for Managers at Maximum of Salary Group

Lump sum payments are subject to mandatory deduction; i.e., federal withholding tax and state income tax annualized, social security tax, retirement contributions and (if applicable) garnishments.

1. On-Line: Screens 047 or 190; R1, Amount, D/OE 21.
 
2. Remote Job Entry: ZT Transaction; Same as above.

C. Payment of Bonuses

Bonus payments are subject to mandatory deductions; i.e., federal withholding tax and state income tax computed at a flat rate of 27.5% and 4.5% respectively, social security tax, retirement contributions and (if applicable) garnishments.

The bonus payment on the bi-weekly payroll will be separately identified as "Merit Bonus".

1. On-Line
 
a. Screen 047 (Individual Employee)
 
Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Transaction Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in the D/OE Code field.
 
b. Screen 190 (More Than One Employee -optional)
 
Use same procedures as those preceding for Screen 047.
 
2. Remote Job Entry
 
ZT Transaction: Enter State (Level 1), Payroll Unit (Level 2), Employee Number, Code R1, Bonus Amount in dollars and cents in the Rate or Amount field with leading zeros (e.g., 0100000 = $1,000.00), D/OE '18' in D/OE Code field.

IV. GENERAL

Questions may be directed to:

Department of Administrative Services, Bureau of Human Resources,

PARS Coordinator, (860) 713-5192;

Payroll Procedures - Office of the State Comptroller
On-Line: Payroll Services Division, (860) 702-3463;
Remote Job Entry: Payroll Services Division, (860) 702-3451;
Memorandum Interpretation - Office of the State Comptroller

Policy Services Division, (860) 702-3440.

NANCY WYMAN
STATE COMPTROLLER

NW:ED

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