STATE OF CONNECTICUT
THE STATE COMPTROLLER
55 ELM STREET
HARTFORD, CONNECTICUT 06106-1775
MEMORANDUM NO. 2001-48
August 15, 2001
TO THE HEADS OF ALL STATE AGENCIES
||Chief Administrative and Fiscal Officers, Business
Managers, and Personnel Officers
||Additional Contract Provisions for Maintenance and
Service Employees, NP-2 Bargaining Unit
The arbitration award between the State of Connecticut and the
Connecticut Employees Union Independent concerning the Maintenance and
Service (NP-2) bargaining unit for the period July 1, 1999 through June 30, 2002 was approved by the
Legislature on July 23, 2001.
II. TRAINING (Article 10)
A. Tuition Reimbursement (Article 10.3a)
- The State will allocate $50,000 during each contract year for tuition
reimbursement. Employees are entitled to reimbursement up to a maximum of
$150 per credit for undergraduate courses and $200 per credit for graduate
courses up to a maximum of eighteen (18) credits per year.
B. Professional Development (Article 10.3b)
- The State will allocate $45,000 in each contract year for the purpose
of providing relevant education and training to employees in conjunction
with the Department of Education or comparable programs.
C. Conference Fund (Article 10.3c)
Twenty-five thousand ($25,000) dollars will be allocated per contract
year for attendance at workshops, seminars or conferences by employees. A
maximum of four hundred and fifty ($450) dollars will be allotted for any
one attendance and no employee will attend more than two conferences,
workshops or seminars per contract year. The funds will be used for fees
and/or travel expenses including meals and lodging. Funds which are unexpended in one contract year will carry
over into the next contract year. The conference fund will expire with the
expiration of the collective bargaining agreement which is June 30, 2002.
Requests which are submitted and approved within the final six months of
the contract may be paid with any remaining available funds up to three
months following expiration of the contract.
D. Unexpended Funds
- Funds which are unexpended in one contract year will carry over into
the next contract year and the balance of these funds will be available in
addition to the new balances. The union will upon request be able to
interchange funds between the Professional Development, Tuition
Reimbursement, and Conference Funds.
III. MEALS (Article 41)
- A. Article 41.1
During the life of this agreement, the rates charged to employees for
meals will be as follows:
B. Article 41.2
Employees whose jobs require they remain on duty on a regular basis
during the lunch break will be entitled to an employer-provided meal at no
cost, provided the employer has dining facilities. This applies to first,
second, and third shift employees. These provisions do not apply to
employees who may be eligible for meals under Article 42.
IV. MEAL POLICY (Article 42.2)
- At all agencies possessing dining facilities, meals will be provided at
At agencies without dining facilities, the maximum meal allowances will
V. HOUSING (Article 43)
- As of June 30, 1991, the rental amounts charged to all employees will be
equal to the rental values as defined in Article 43.1a.
VI. EMPLOYEE EXPENSES (Article 57)
A. Mileage Reimbursement (Article 57.1)
- Mileage reimbursement is at the U.S. General Services Administration
rate of 34.5 cents per mile. The rate will be adjusted within thirty (30)
days of readjustment by the General Services Administration.
- B. Business Travel Reimbursement Rates (Article 57.2)
- Reimbursement rates for business travel are the following:
VII. LICENSE FEES (Article 60.6)
- The employer will reimburse barbers, hairdressers, ferry captains and
electronic technicians for the cost of a license required by the employer as
a condition of employment or otherwise necessary for execution of assigned
duties. Requests for reimbursement will be processed upon presentation of a
validated license and proof of payment.
VIII. TRAVEL AND TUITION REIMBURSEMENT
- A. Retroactive Travel Reimbursements
- Travel reimbursements to employees must be submitted on a CO-17XP-A form.
This Addendum form must be completed when claiming retroactive meal or
travel allowances and must be used in conjunction with the CO-17XP-PR Employee
Voucher. Attach a copy of the Travel Authorization, original CO-17XP-PR, and
original CO-17XP-A, as the retroactive claim may affect the reportable
amount. Write RETRO on the top of the CO-17XP-PR.
- For current travel reimbursements, agencies must complete Form CO-17XP-PR
and send it to the Comptroller's Business Office. The processing of the
9916 travel reimbursement is contingent upon the availability of funds.
- B. Tuition Reimbursement - 9916 Fund
- The State will honor reimbursement claims submitted by employees for
contract years 1999/2000 and 2000/2001, if such claims meet the
contractual standards, and to the extent that the aggregate of such claims
will not exceed the permissible limitations.
- Applications for tuition reimbursement for Summer 1999, Fall 1999,
Spring 2000, Summer 2000, Fall 2000, and Spring 2001 should have been
forwarded to the Comptroller's Management Services Division - Support
Services Unit. If not sent, please submit on a new and separate
Expenditure Batch List. Include copies of prior payments received, and if
this applies, write in the upper right hand corner of the Batch Header
(CO-19) 1999/00 or 2000/2001. Please Note: Reimbursements cannot be made
until the release of funding by the Office of Policy and Management.
IX. PAYROLL PROCEDUES FOR MEALS AND HOUSING
- Existing payroll procedures will apply. For coding instructions, please
refer to the Comptroller's Statewide Payroll Systems Procedures Manual as
- A. Plus Maintenance - Appendix 1, Other Earnings, Page AP1.8.
- B. Rent - Appendix 2, Deductions, Page AP2.72.
- Questions regarding this memorandum may be directed to the following
divisions in the Office of the State Comptroller:
- Payroll Procedures: Payroll Services Division, (860)
Remote Job Entry: (860) 702-3451;
- 9916 Travel Authorization Approval
Processing: Management Services Division,
- (860) 702-3368;
- 9916 Travel Reimbursement Processing : Management
- (860) 702-3335;
- 9916 Tuition Reimbursement Processing: Management
- (860) 702-3346;
- Memorandum Interpretation: Policy Services Division,
- Contract Interpretation: Agency Personnel Officer.
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